Preparing to Apply: The President’s Teen Pregnancy Prevention Initiative

1. Preparing to Apply: The President’s Teen Pregnancy Prevention Initiative

2. Agenda • Welcome and Intros • What We Know Thus Far • Highlights of OAH “Funding Opportunity Announcement” • Government Proposal Application Overview • Eligible Programs and Evaluation Issues • Supportive Resources • Q & A

3. What We Know • $114.5 million  Office of Adolescent Health • $110 million  “competitive contracts and grants to public and private entities to fund medically accurate and age appropriate programs that reduce teen pregnancy and for the Federal costs associated with administering and evaluating such contracts and grants” • At least $75 million “replicating programs that have been proven effective through rigorous evaluation to reduce teenage pregnancy, behavioral risk factors underlying teenage pregnancy, or other associated risk factors” • At least $25 million “research and demonstration grants to develop, replicate, refine, and test additional models and innovative strategies for preventing teenage pregnancy “

4. What We Know • Intention: “programs funded under this initiative will stress the value of abstinence and provide age-appropriate information to youth that is scientifically and medically accurate.” • Grant announcement for $75 million for evidence-based programs released this morning. • Letters of intent: Due 5/3. • If using evidence-based program in Appendix A: Deadline 6/1 • If submitting for programs that are not on this list but have been found by an independent review to meet specified evidence and programmatic standards: Deadline 5/17. • Anticipated Start Date of Agreement: 9/30 • Estimated 150 cooperative agreements for a period of 5 years to various public and private entities. • Awards will range from $400,000 to $4 million per year.

5. Highlights of OAH Funding Opportunity Announcement (FOA) • NOTE: This is a COOPERATIVE AGREEMENTnot a grant (p. 14). This can and may mean much closer monitoring from OAH. • Key Deadlines (pp. 2 & 3) • Letter of Intent - May 3, 2010 – 5:00 PM ET • Application to propose unlisted programs - May 17, 2010 • Final Application: • Hard Copy: June 1, 2010 – 5:00 PM ET • Electronic Submissions: June 1, 2010 – 11:00 PM ET (through Grants.gov)

6. Highlights of OAH Funding Opportunity Announcement (FOA) • Funding Ranges (p. 8) – Up to 150 projects – Five year funding • A: $400,000 to $600,000 per year • B: $600,000 to $1,000,000 per year • C: $1,000,000 to $1,500,000 per year (Eval Plan Required) • D: $1,500,000 to $4,000,000 per year (Eval Plan Required) • Note: • No matching or cost sharing required • May only apply under one funding range • Funding for Ranges C & D require multiple sites

7. Highlights of OAH Funding Opportunity Announcement (FOA) • Eligible Applicants (see p. 15): • Full list on p. 15 • Schools: not explicitly identified though referenced on p. 9 (Scale & Range of Programs), p. 18 (Project Abstract) • Hint: Read and digest carefully “Purpose & Approach” section – pages 5 – 8 and • Strong emphasis on: • Organizational capacity to deliver program • Delivery with fidelity

8. Highlights of OAH Funding Opportunity Announcement (FOA) • Phased Implementation • Year 1: for “planning, piloting, and readiness” for purposes of “hiring, training, conducting needs assessment, piloting the program, and otherwise ensuring readiness.” (p. 10) • Part of this time will also have to be used to demonstrate “medical accuracy” and “age appropriateness” of program (p. 9)

9. Highlights of OAH Funding Opportunity Announcement (FOA) • Key Application Items Needed (see checklist, App. B, p. 39) • DUNS Number • Proof of non-profit status • Project Abstract – one page, concise summary • Project Narrative (50 pages) – See next slide • Collaborations and Letters of Commitment from Key Participating Organizations (MOUs REQUIRED, p. 22) • Budget Narrative/Justification • Total application - ALL doc – not to exceed 100 pages.

10. Highlights of OAH Funding Opportunity Announcement (FOA) • Project Narrative Components • Organizational Capacity • Project Management • Need Statement • Model to be Replicated and Project Approach • Target population • Program Goal(s), Objectives (SMART) and Activities • Work plan and Time Table

11. Highlights of OAH Funding Opportunity Announcement (FOA) • Project Narrative Components (Continued) • Collaborations • Performance Measurement • Evaluation

12. Highlights of OAH Funding Opportunity Announcement (FOA) • Scoring System and Weighting (p. 29) • Project Approach and Work Plan – 35 points • Organizational Capacity and Experience – 25 points • Project Management and Staffing – 15 points • Evaluation Plan & Performance Measurement – 15 points • Budget – 10 points

13. Highlights of OAH Funding Opportunity Announcement (FOA) • Appendix C Highlights – Evaluation Planning • Evaluation Plan necessary only for groups applying for Range C or D funding • First 6 months of funding period to include evaluation planning • Process and outcome evaluation • Randomized design • Detailed quantitative and qualitative analysis plan • IRB approval required

14. Highlights of OAH Funding Opportunity Announcement (FOA) • NOTE: This is a COOPERATIVE AGREEMENT not a grant (p. 14). This can and may mean much closer monitoring from OAH. • Key Deadlines (pp. 2 & 3) • Letter of Intent - May 3, 2010 – 5:00 PM ET • Application to propose unlisted programs - May 17, 2010 • Final Application: • Hard Copy: June 1, 2010 – 5:00 PM ET • Electronic Submissions: June 1, 2010 – 11:00 PM ET (through Grants.gov)

15. Highlights of OAH Funding Opportunity Announcement (FOA) • Funding Ranges (p. 8) – Up to 150 projects – Five year funding • A: $400,000 to $600,000 per year • B: $600,000 to $1,000,000 per year • C: $1,000,000 to $1,500,000 per year (Eval Plan Required) • D: $1,500,000 to $4,000,000 per year (Eval Plan Required) • Note: • No matching or cost sharing required • May only apply under one funding range • Funding for Ranges C & D require multiple sites

16. Highlights of OAH Funding Opportunity Announcement (FOA) • Eligible Applicants (see p. 15): • Full list on p. 15 • Hint: Read and digest carefully “Purpose & Approach” section – pages 5 – 8 • Strong emphasis on: • Organizational capacity to deliver program • Delivery with fidelity

17. Highlights of OAH Funding Opportunity Announcement (FOA) • Phased-Implementation • Year 1 is to be for “planning, piloting, and readiness” for purposes of “hiring, training, conducting needs assessment, piloting the program, and otherwise ensuring readiness.” (p. 10) • Part of this time will also have to be used to demonstrate “medical accuracy” and “age appropriateness” of program (p. 9)

18. Highlights of OAH Funding Opportunity Announcement (FOA) • Key Application Items Needed (see checklist, App. B, p. 39) • DUNS Number • Proof of non-profit status • Project Abstract – one page, concise summary • Project Narrative (50 pages) – See next slide • Collaborations and Letters of Commitment from Key Participating Organizations (MOUs REQUIRED, p. 22) • Budget Narrative/Justification • Total application - ALL doc – not to exceed 100 pages.

19. Highlights of OAH Funding Opportunity Announcement (FOA) • Project Narrative Components • Organizational Capacity • Project Management • Need Statement • Model to be Replicated and Project Approach • Target population • Program Goal(s), Objectives (SMART) and Activities • Work plan and Time Table

20. Highlights of OAH Funding Opportunity Announcement (FOA) • Project Narrative Components (Continued) • Collaborations • Performance Measurement • Evaluation

21. Highlights of OAH Funding Opportunity Announcement (FOA) • Scoring System and Weighting (p. 29) • Project Approach and Work Plan – 35 points • Organizational Capacity and Experience – 25 points • Project Management and Staffing – 15 points • Evaluation Plan & Performance Measurement – 15 points • Budget – 10 points

22. Highlights of OAH Funding Opportunity Announcement (FOA) • Appendix C Highlights – Evaluation Planning • Evaluation Plan necessary only for groups applying for Range C or D funding • First 6 months of funding period to include evaluation planning • Process and outcome evaluation • Randomized design • Detailed quantitative and qualitative analysis plan • IRB approval required

23. First Things First • Covered in this section: • Grants.gov • What is a DUNS number, why do I need it, and where do I get it? • The CCR • Basic Components of a Government grant application • Three most important components of a the grant application

24. Grants.gov • www.grants.gov • At Grants.gov you can: • Find grant opportunities • Submit grant applications • Track grants you’ve submitted • Access helpful resources • Obtain your DUNS number

25. The DUNS Number • DUNS: “Data Universal Number System” • Check to see whether your org has one. (CEO/ED) • Identifies your org and allows the government to track allocated money. • To obtain one: Dunn & Bradstreet: http://fedgov.dnb.com/webform/displayHomePage.do • “Organization Registration User Guide” and “Organization Registration Checklist” should be downloaded and studied from: http://www07.grants.gov/applicants/get_registered.jsp • Is typically a “same day” process.

26. The CCR • Stands for “Central Contractor Registration” • Check to see if your organization is already registered. • CCR critical: gives your organization access to Grants.gov so you can actually submit a proposal. • Need an EIN (Employee Identification Number) or TIN (Taxpayer Identification Number) to register. • Can take one to three business days to register as a CCR WITH an EIN or TIN. Without either, can take two weeks or longer. • To register: http://www.ccr.gov/

27. Basic Components of a Government grant application • Be prepared to include any or all of the following: • Organization description demonstrating experience with/capacity to effectively deliver programs • Proposal overview – summary of your proposed project • Needs & conditions to be addressed by the project • Outcomes – Target population, project goals, and SMART objectives (Specific, Measurable, Achievable, Realistic, & Time-Bound)

28. Basic Components of a Government grant application • The science-based program, how you selected it, how you know it “fits” your community • Resources needed for project success – focusing on the program capacities you have and may need • Project implementation plan – Consider a Gantt chart that includes goals, objectives, and activities • Evaluation – process and outcome • Prospects for sustainability – how will you continue the program after original funding ends? • Proposed budget & budget justification

29. Basic Components of a Government grant application • Also: • Have letters of support ready (possibly even MOU’s to show you are “shovel ready”) • Construct a logic model for your project (Tip: Learn BDI Logic model) • TA on program capacity (will come back to this) • Be aware that Federal grants are often scored on a point system and it is TOTAL points that count.

30. Three Most Important Components Whatever the RFA tells you is most important! Follow the RFA – don’t get creative. Clear, well-written language; assume the reviewers know NOTHING about teen pregnancy prevention. Strong well-documented needs statement; a clear, logical plan; convincing demonstration of your organization’s capacity to deliver.

31. Additional Tips Tips for Writing a Strong Application: http://www.hhs.gov/grantsnet/AppTips.htm Info on Direct and Indirect Costs: http://www.whitehouse.gov/omb/circulars

32. Eligible Programs • Mathematica Policy Research review • 28 eligible programs • List is in Appendix A of the Funding Announcement • Possible to submit program model not on list

33. Eligible Program Models Aban Aya Youth Project Adult Identity Mentoring (Project AIM) All4You! Assisting in Rehabilitating Kids (ARK) Be Proud! Be Responsible! Be Proud! Be Responsible! Be Protective! Children’s Aid Society—Carrera Program Comprehensive Abstinence and Safer Sex Intervention Cuidate! Draw the Line/Respect the Line FOCUS HIV Risk Reduction Among Detained Adolescents Horizons It’s Your Game: Keep It Real Making a Difference! Making Proud Choices! Promoting Health Among Teens! Project TALC Reducing the Risk Rikers Health Advocacy Program (RHAP) Safer Sex Seattle Social Development Project SiHLE Sisters Saving Sisters Teen Health Project Teen Outreach Program What Could You Do?

34. Eligible Program Models • Replicated WITH FIDELITY • ONLY acceptable changes are • changing names or details in a role play • updating out-dated statistics • adjusting reading or comprehensive(sic) levels • making activities more interactive • tailoring learning activities and instructional methods to youth culture or development level

35. Rigorous large-scale evaluation at federal level • All proposals MUST include evaluation plans—worth 15 points Evaluation

36. “Extent to which applicant demonstrate capacity to collect and report • on performance measures to monitor progress…including…use • performance measures to track internal process” (p. 31) • Performance Measures: (p.12) • Output measures • Fidelity/adaptation • Implementation & capacity building • Outcome measures • Community Data Evaluation

37. Applicants in Range C & D have additional requirements: • Independent evaluation plan with rigorous design unique to • project based on criteria in Appendix C • Allocate 20-25% of budget for this evaluation Evaluation

38. Implementation Issues • Content Standards/Mandates (school-based programs): Do they support an evidence-based program? • Program Fidelity: Is this a good partner? Block schedule • Teacher Training • Community-, State-Specific and National Resources

39. Technical Assistance: Who Can Help? • Data for Needs Assessment • Guttmacher, CDC, State DoH/DoE, Planned Parenthoods, etc. • Partnering with local orgs/schools that are ready to implement • State teen preg prevention orgs; PP affiliates • Identifying appropriate programs • AFY, Answer, SIECUS, ETR, HTN, etc. • Assisting with logic models and evaluation • AFY, ETR, HTN

40. Questions?