Program Advisory Teams

1. Program Advisory Teams Dr. Roy Wood June 1, 2009

2. Program Advisory Teams Program Assists Program Advisory Teams Executive Coaching & Mentoring Intact Team Training Program Transition Assists • One-on-One Assistance for ACAT I/IA PMs • Establish Relationship with Proven PM • Resource & Thinking Partner • Transformational leadership focus • Particularly effective during transitions into new leadership roles • Provides training, focused on difficult program events, for intact program teams • IBR/Milestone Preparation • RFP Development • Source Selection • Often followed by Program Advisory Teams • Provides tailored assistance in typically difficult program areas • Concept Identification • Acquisition Strategy • RFP Development • Source Selection • Cost/EVM Processes • Risk • Milestone Preparation • IMP/IMS, etc. • Helps focus government and industry teams at critical program inflection points • Pre/post milestones • Include PMO event workup • Major Reviews • Post Nunn-McCurdy

3. Program Startup Workshop COL Brian Cummings Product Manager Land Warrior/Ground Soldier System brian.cummings@us.army.mil

4. Ground Soldier Ensemble (GSE)Acquisition Strategy BN Increment 1 Headsets (SEP Qual) System Standards(Interfaces, connectors…) Display (Hands Free + Options) • Incremental Approach • Field what is ready now • Integrate other programs when they are ready, i.e. JTRS • Incorporates Land Warrior Operational Lessons Learned • Size, weight, power, configuration, GUI • Integration of COTS/NDI Components • Industry focuses on ruggedizing Computer/Display, etc. • GFP combat proven Headsets, Type 1 Radio, Battery, etc. • Competition and Prototyping • 3 Contractors for Technology Development (TD) Phase Computer Transport CNRS User Input Device (Mouse) Navigation (GPS + Alts) Power (LI-145) SFF-C V(1) Rifleman Radio Antennas Battle Command (JBC, VIK Support Equipment) Cables Core SoldierProtection Competition Focus Government Furnished Property (GFP) Contractor Prototypes FY09 FY10 FY11 FY12 FY13 FY14 FY15 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 MS A IOC MS C TRL 7 FRP LUT Test Report Prototyping 1 Refinement 1 Source Selection Test Report Prototyping 2 Refinement 2 IOT&E Full Rate Production Prototyping 3 Refinement 3 4

5. Program Startup Workshops • Workshop Timeline • MS A through source selection 19 Feb 2009 to 15 April 2009 • Contract award 15 April 2009 • Government/Contractor Award kick-off meeting 20 April 2009 • 1 Day session with all 3 awardees • Focus was on PM vision of success • One on One discussion of what was expected at Start of Work (SOW) meetings • Government/Contractor Start-of-Work meeting 23 April-1 May • 2 Day visit by Government to 3 Contractor main locations • Focus was to establish GOV/KTR alignment • Government/KTR communications • Technology Development phase schedule and deliverables • Focus was readiness for GOV/KTR PDR 7-13 June • New Program Start of Work Workshop was a success • GOV team was well prepared for post contract award, kick-off meeting, and initial Start of Work meeting • Successful GOV/KTR kick off meeting of common goals and vision • Start of Work meeting huge success…common understanding on communication with GOV/KTR team, reporting, schedule, deliverables, risks, issues, and concerns

6. Program Advisory Teams Program Assists Program Advisory Teams Executive Coaching & Mentoring Intact Team Training Program Transition Assists • One-on-One Assistance for ACAT I/IA PMs • Establish Relationship with Proven PM • Resource & Thinking Partner • Transformational leadership focus • Particularly effective during transitions into new leadership roles • Provides training, focused on difficult program events, for intact program teams • IBR/Milestone Preparation • RFP Development • Source Selection • Often followed by Program Advisory Teams • Provides tailored assistance in typically difficult program areas • Concept Identification • Acquisition Strategy • RFP Development • Source Selection • Cost/EVM Processes • Risk • Milestone Preparation • IMP/IMS, etc. • Helps focus government and industry teams at critical program inflection points • Pre/post milestones • Include PMO event workup • Major Reviews • Post Nunn-McCurdy

7. Program Advisory Team (PAT) Composition

8. Program Advisory Team Construct • Core Team at DAU-DSMC (Includes Coordinator and Assistant) • Senior Regional DAU faculty core • Program Advisory Team Lead (full time) • Regional SMEs provided on high-priority basis • Augment critical skills from specialty contractors (NDAs required) or government “jury duty” • CONOPS • Prioritized by OSD – forecasting and scheduling critical to ensure SME availability • 2-3 week cycle; ~5 MDAP programs per year per region • More might be possible with contractor/”jury duty” SMEs available • Development of job aids/templates/processes • Identification of best practices & lessons learned • Resources Required for each Advisory Assist • Team leader – coordinator • Augmented by up to 7 regional SME team members

9. Program Transition Workshopsaka New Program Startup Workshops • Facilitated events to ensure Government and Contractor teams aligned in purpose & expectations • Much of the work is done by the PMO & contractor • Resource Loading • DAU regional construct • Local campuses in coordination with DSMC support assists • Augmented by services and contractor program office corporate support

10. Other Assists • Executive Coaching & Mentoring • Intact Team Training • Ad Hoc Consulting

11. Executive Coaching & Mentoring • Building cadre of certified executive coaches for key acquisition decision-makers (ACAT I leaders and above) • Mentors for larger population of key billets • Assign Former PMs and key leads to serve as mentors and coaches • Informal-not full time • Develop one week mentoring course

12. Intact Team Training (ITT) • Team Training to provide simulation & training using generic scenarios & data • Pilot at DAU • PAT post-training follow-up • Advise team members on program-specific challenges and opportunities • Potential synergy between ITT & PAT

13. Advisory Teams —Way Ahead • Future Transition Workshops • Identification of Potential Workshops • Director, PSA and MILDEPs • Institutionalization actions—DFAR clauses, etc. • Contract Post Award conference coordination • Program Advisory Teams • Service briefing—this briefing (follow on as needed) • “Jury Duty” and/or augmentation concept discussions to insure wider availability • Briefing to AMFG

14. Components as Partners • Commitment to enterprise level concept for advisory teams • Identification of areas to benefit from intact team training • Support for Jury Duty Concept • Identification of experts that could work two week assignments (once annually?) • Integrating Advisory Team Rotations into Career Development paths 14