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Introduction to Office 2007

Introduction to Office 2007. Lesson 1. Skills Matrix. SKILL # MATRIX SKILL 1.4.2 Change research options (Word) 4.2.1 Create a Folder (Windows) 4.2.2 Rename a Folder (Windows). SKILL # MATRIX SKILL 4.3.6 Save presentations as appropriate file types (PowerPoint)

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Introduction to Office 2007

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  1. Introduction toOffice 2007 Lesson 1

  2. Skills Matrix SKILL #MATRIX SKILL 1.4.2 Change research options (Word) 4.2.1 Create a Folder (Windows) 4.2.2 Rename a Folder (Windows)

  3. SKILL #MATRIX SKILL • 4.3.6 Save presentations as appropriate file types (PowerPoint) 4.4.4 Search by using keywords (Windows) 4.6.3 Create, delete, rename, and move files (Windows) Skills Matrix

  4. SKILL #MATRIX SKILL 4.6.4 Copy data files to a CD or DVD • 5.3.3 Add keywords and other information to workbook properties (Excel) 5.4.1 Save workbooks for use in previous versions of Excel (Excel) Skills Matrix

  5. SKILL #MATRIX SKILL 6.1.1 Open databases (Access) 6.1.1 Save to appropriate format (Word) 6.1.1 Customize Start menu (Windows) 7.2.1 Locate information in Windows Help and Support (Windows) Skills Matrix

  6. Office’s Opening Screen Software Orientation

  7. Start an Office Application • Click Start button • Click All Programs • Click Microsoft Office • Click Microsoft Office Application Opening and Closing Office Applications

  8. Start an Office Application (cont.) Opening and Closing Office Applications

  9. Start an Office Application (cont.) • Start an Office application from desktop • Double-click Office 2007 application icon Opening and Closing Office Applications

  10. Close a Document • Click Close button located in upper-right corner • Click Microsoft Office Button and select Close Working with an Existing Document

  11. Close an Office Application • After all documents are closed, click Close button located in upper-right corner • Click Microsoft Office Button and select Exit application button Opening and Closing Office Applications

  12. Use the Ribbon • Contains common command groups • Arranged by tabs Working in the Office Window

  13. Use the Ribbon (cont.) • Home tab • Clipboard group • Font group • Paragraph group • Styles group • Editing group Working in the Office Window

  14. Use the Ribbon (cont.) • Insert tab • Pages group • Tables group • Illustrations group • Links group • Header & Footer group • Text group • Symbols group Working in the Office Window

  15. Use the Ribbon (cont.) • Page Layout tab • Themes group • Page Setup group • Page Background group • Paragraph group • Arrange group Working in the Office Window

  16. Use the Ribbon (cont.) • References tab • Table of Contents group • Footnotes group • Citations & Bibliography group Working in the Office Window

  17. Use the Ribbon (cont.) • References tab • Captions group • Index group • Table of Authorities Working in the Office Window

  18. Use the Ribbon (cont.) • Mailings tab • Create group • Start Mail Merge group • Write & Insert Fields group • Preview Results group • Finish group Working in the Office Window

  19. Use the Ribbon (cont.) • Review tab • Proofing group • Comments group • Tracking group • Changes group • Compare group • Protect group Working in the Office Window

  20. Use the Ribbon (cont.) • View tab • Document Views group • Show/Hide group • Zoom group • Window group • Macros group Working in the Office Window

  21. Use the Ribbon (cont.) • Add-Ins tab • Content will vary Working in the Office Window

  22. Use the Mini Toolbar • Contains popular commands • Point to selected text • Faint image appears • Click toolbar to make active Working in the Office Window

  23. Use the Mini Toolbar (cont.) • Right-click selected text • Active image appears Working in the Office Window

  24. Use the Quick Access Toolbar • Contains most frequently used commands • Save • Undo • Redo • Quick Print Working in the Office Window

  25. Use the Quick Access Toolbar (cont.) • Quick Print button on Quick Access toolbar • Prints document with current printer options Working in the Office Window

  26. Use the Quick Access Toolbar (cont.) • May be customized Working in the Office Window

  27. Use Key Tips • Press ALT • Small square labels appear (badges) • Press key tip or sequence of key tips Working in the Office Window

  28. Use the Microsoft Office Button • Contains commands used for nearly every file • Located in upper-left corner Working with the Microsoft Office Button

  29. Use the Microsoft Office Button (cont.) • New • Open • Convert • Save • Save As Working with the Microsoft Office Button

  30. Use the Microsoft Office Button (cont.) • Print • Prepare • Send • Publish • Close Working with the Microsoft Office Button

  31. Use the Microsoft Office Button (cont.) • Application Options • Exit Application Working with the Microsoft Office Button

  32. Open an Existing Document • Use Microsoft Office Button • Press Ctrl + O • From Open dialog box, double-click file Working with the Microsoft Office Button

  33. Open an Existing Document (cont.) • From Open dialog box, double-click file Working with the Microsoft Office Button

  34. Save a Document • Microsoft Office Button • Click Save or Save As option • Select location to save file • Key file name Working with the Microsoft Office Button

  35. Save a Document (cont.) • Click Ctrl + S • Click Save button from Quick Access toolbar Working with the Microsoft Office Button

  36. Choose a Printer • Select printer • Microsoft Office Button • Click Print • Choose Print • OR • Press Ctrl+P Working with the Microsoft Office Button

  37. Choose a Printer(cont.) • Print dialog box • Click Find Printer • Printer • Click OK • Printer is now selected Working with the Microsoft Office Button

  38. Set Standard Properties • Standard properties associated with document by default • Describe and identify a file • Author • Title • Subject Editing a Document’s Properties

  39. Set Standard Properties(cont.) • Microsoft Office Button • Click Prepare button • Choose Properties Working with the Microsoft Office Button

  40. Set Standard Properties(cont.) • Office applications automatically update/change some property fields • File size • Number of words • Date document was created/updated Working with the Microsoft Office Button

  41. Set Standard Properties(cont.) • Many properties may be changed by user • Author • Title • Subject Working with the Microsoft Office Button

  42. Set Standard Properties(cont.) • Keywords • Category • Status • Comments Working with the Microsoft Office Button

  43. Assign Keywords • Words, or set of words • Used to describe document • Help organize and find documents more easily Working with the Microsoft Office Button

  44. Assign Keywords(cont.) • Enter keyword(s) • Use comma to separate words • Enter category Working with the Microsoft Office Button

  45. Assign Keywords(cont.) • Click Views button • Choose Properties • Display Document properties in Open dialog box Working with the Microsoft Office Button

  46. Use the Help Button • Microsoft Office 2007 Help button • Located in upper-right corner • Also located in some dialog boxes and ScreenTips Working with Microsoft Office Help

  47. Use the Help Button (cont.) • Works like an Internet browser Working with Microsoft Office Help

  48. Use the Help Button (cont.) • Connection Status menu • Located in lower-right corner • Click to display connection options Working with Microsoft Office Help

  49. You Learned How to • Start an Office application • Close a document • Close an Office application • Use the ribbon Summary

  50. You Learned How to (cont.) • Use the onscreen tools • Use the Microsoft Office Button • Open an existing document • Save a document Summary

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