Conquer Your SharePoint Sprawl!

1. Conquer Your SharePoint Sprawl! Michael Herman, Syntergy Chris Warner, JackBe

2. Today’s Special Guests Chris Warner Michael Herman 2

3. Agenda • Unmanaged SharePoint Sprawl • Do You Know What Sprawl Can Do to Your Information? • Do You Have a Plan for Managing Your Sprawl? • Cohesive: Manage and Connect Your Mission Critical SharePoint Information • Consolidated: Connect Your SharePoint Information Together (and Other Data too!) • Q&A 3

4. Agenda • Unmanaged SharePoint Sprawl • Do You Know What Sprawl Can Do to Your Information? • Do You Have a Plan for Managing Your Sprawl? • Cohesive: Manage and Connect Your Mission Critical SharePoint Information • Consolidated: Connect Your SharePoint Information Together (and Other Data too!) • Q&A 4

5. Do You Have Sprawl? You Are Not Alone! The estimated number of SharePoint seats (for the top 1000 SharePoint installations in North America) is 56,000. ‘I was blind-sided by the rapid and now nearly ubiquitous adoption of SharePoint.’ – Andy Moore, Publisher, KMWorld Magazine

6. SharePoint Sprawl: The Math * 5,000 50 * Using an average of users 100 per instance. Your mileage may vary. 6

7. SharePoint Sprawl: The Math * 5,000 250 * Using an average of 5 lists per user. That’s only 5 simple spreadsheets! 7

8. How Do You Work With This?

9. The Costs of Unmanaged SharePoint Sprawl Compliance Security Accuracy Time

10. A Practical 2-Step Approach for Managing Sprawl

11. Agenda • Unmanaged SharePoint Sprawl • Do You Know What Sprawl Can Do to Your Information? • Do You Have a Plan for Managing Your Sprawl? • Cohesive: Manage and Connect Your Mission Critical SharePoint Information • Consolidated: Connect Your SharePoint Information Together (and Other Data too!) • Q&A 11

12. Syntergy Replicator Fixes Unmanaged SharePoint Sprawl • Syntergy Replicator • Leading enterprise-class SharePoint replication, synchronization (bi-directional) and information consolidation solution • SharePoint Portal Server 2003 • Office SharePoint 2007 • SharePoint Server 2010 • Support diverse range of topologies and application scenarios • Easy to deploy and manage • Syntergy Connect • Suite of extensible systems management and migration solutions for Distributed SharePoint environments • Syntergy Connect for SharePoint & Syntergy Connect for Replicator

13. Why Distributed SharePoint Environments? • Network Bandwidth and Latency • Quick local access to department/agency critical information • Network Reliability and Availability • Reliable access to department/agency critical information • Disaster Recovery/COOP • Active-Active or Active-Passive • Content Aggregation • Regional or international locations to headquarters location • Server Consolidation • Internal cost reduction or merger/acquisition/reorganization • Extranets • Cross-domain, cross-firewall scenarios

14. Distributed SharePoint: Federal Examples • Wide-area SharePoint • Distributed farms in same Command • Selective replication of Enterprise/Regional/Local data • COOP & Disaster Recovery • Replicate to central COOP site • Keep both ends live for 100% uptime • Extranet & Coalition Sharing • Replicate to external server • Metadata or Rules based • Secure sharing • Federate Dispersed Farms • Connecting existing disparate farms • Enable inter-organization collaboration without trust established • Consolidate Farms into Single Hub • Replicate/move live environments to hub with no user disruption • Redirect users to new farm & turn-off standalone farm

15. Consolidation Hub (Hub and Spoke) • 4 SharePoint Farms • 1 Hub • 3 Spokes • Hub • Consolidation point for SharePoint Data • Can also broadcast content to the spokes

16. Bridged Hubs (Multi-Hop) • Replication of SharePoint • Structure • Content • Permissions • Look & Feel • Workflows Multi-Hop or Cascading Replication … …

17. Federated Hub Safe and secure replication across firewall and active directory boundaries Firewall and Active Directory Boundaries … …

18. SharePoint Farm/Server/Data Consolidation 600 SharePoint Servers Federated Enterprise Regional Data Centers

19. Syntergy Replicator Customers

20. Key Federal and DOD Customers • US AFCENT • Early adopter of SharePoint 2007 • 17 AORs, some bandwidth challenged • Highly mission critical • Detailed case study in appendix • US Department of State • “Forward deployed” server in Kabul • Always on SharePoint (COOP farm in Culpepper) • Expansion across geo-dispersed Embassies (future) • Other • Army Sustainment Command, SOCOM/SOCCENT, DIA, DOI, APAN, US Army LIA, NOAA, Army INSCOM, EUCOM

21. Geo-Replication @ AFCENT • US Air Force Central Command (AFCENT) • Local access to SharePoint content to the edges of the areas of responsibility • Continuity of Operations (COOP) in case of disaster • “Replication is the key to this system [at AFCENT]. It allows you to pick up and operate from virtually anywhere in the world.” • Bill Strickland, technical director at the AFCENT • Network Operations and Security Center

22. Geo-Replication @ AFCENT

23. Syntergy Connect: Extensible SharePoint Management • Microsoft Technology Center (NYC) • SharePoint Server 2010 • 61 Farms • Central Hub • 60 Child Farms • Documents • > 350,000 • Data Volume • > 350GB

24. Unmanaged SharePoint Sprawl: How Replicator Can Help Consolidation and Management ofDistributed SharePoint Data and Business Processes Replication of SharePoint Structure, Content, Permissions, Look & Feel, Workflows and JackBe Mashup Sites

25. Agenda • Unmanaged SharePoint Sprawl • Do You Know What Sprawl Can Do to Your Information? • Do You Have a Plan for Managing Your Sprawl? • Cohesive: Manage and Connect Your Mission Critical SharePoint Information • Consolidated: Connect Your SharePoint Information Together (and Other Data too!) • Q&A 25

26. How Can We Connect These Together?

27. How Can We Connect These Together?

28. How Can We Connect These Together?

29. How Can We Connect These Together?

30. Simplify and Secure Your SharePoint Data

31. DemoThinking of Lists in an Entirely Different Way

32. How Does MS4SP Work? Mashups for SharePoint lets you: Build enterprise mashup-driven Apps and native Web Parts in a fraction of the time it would take to build with traditional approaches and platforms. 32

33. Connecting SharePoint to…EVERYTHING 33

34. DemoMashups & Apps, oh my! 34

35. Making SharePoint Part of Your Enterprise Information Architecture • Combine data from any data source (even non-AD protected) INTO SharePoint • Publish FROM SharePoint data out to any enterprise system (SAP, CRM, BI, legacy and Cloud) • Instantly mashup and share data ACROSS SharePoint Instances • Rapidly develop and publish NO-CODE Apps to any number of SharePoint Instances simultaneously • And do it all SECURELY with the native SharePoint authentication mechanisms. JackBe is “a unique solution to provide SharePoint data outside to other systems … it provides a layer on top to extend core Microsoft capabilities. What we’ve found is this natural synergy between JackBe and Microsoft SharePoint platform to solve this siloed data issue.“ -- Dean Halstead, Microsoft Federal Collaboration Architect 35

36. Agenda • Unmanaged SharePoint Sprawl • Do You Know What Sprawl Can Do to Your Information? • Do You Have a Plan for Managing Your Sprawl? • Cohesive: Manage and Connect Your Mission Critical SharePoint Information • Consolidated: Connect Your SharePoint Information Together (and Other Data too!) • Q&A 36

37. A Practical 2-Step Approach for Managing Sprawl

38. Want to Learn More? Want to Get a Demo? 38

39. Thank you for attending Conquer Your SharePoint Sprawl! Michael Herman, Syntergy Chris Warner, JackBe