Project Planning In Project Management | What Is Project Planning? | PMP Training Video |Simplilearn

2. What’s in it for you? • What is Project Planning? • Project Planning fundamentals • Why Project Planning? • Tools for Project Planning • Basic Project Planning steps

3. What is Project Planning?

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5. What is Project Planning? Project Planning is the second phase of the Project life cycle Monitoring and Controlling Initiation Closure Planning Execution

6. What is Project Planning? Project Planning involves: Defining objectives

7. What is Project Planning? Project Planning involves: Defining objectives Explaining the scope

8. What is Project Planning? Project Planning involves: Defining objectives Explaining the scope Scheduling tasks

9. What is Project Planning? Project Planning involves: Defining objectives Explaining the scope Generating progress reports Scheduling tasks

10. Project Planning fundamentals

11. Project Planning fundamentals Project Planning refers to defining fundamentals like : Determine scope, cost and resources • The process of determining the scope, cost and resources help in estimating the time required to complete the project, the number of people needed and with what skillset • Work Breakdown Structure (WBS) helps in the above process by dividing the whole task into smaller manageable segments

12. Project Planning fundamentals Project Planning refers to defining fundamentals like : Work Breakdown Structure Determine scope, cost and resources • The process of determining the scope, cost and resources help in estimating the time required to complete the project, the number of people needed and with what skillset • Work Breakdown Structure (WBS) helps in the above process by dividing the whole task into smaller manageable segments

13. Project Planning fundamentals Project Planning refers to defining fundamentals like : Identification of the problem • A variety of techniques, such as conduct surveys or meetings are used to collect information to assess problems • There can be multiple problems; then, the project team works upon to select the issue that requires immediate attention.

14. Project Planning fundamentals Project Planning refers to defining fundamentals like : Identification of the problem • A variety of techniques, such as conduct surveys or meetings are used to collect information to assess problems • There can be multiple problems; then, the project team works upon to select the issue that requires immediate attention.

15. Project Planning fundamentals Project Planning refers to defining fundamentals like : Stakeholder’s identification • Identification of stakeholders gives a clearer image of the real problem, that is which function or people might get affected by the project • Stakeholders work with project team and contribute in the project success.

16. Project Planning fundamentals Project Planning refers to defining fundamentals like : Stakeholder’s identification • Identification of stakeholders gives a clearer image of the real problem, that is which function or people might get affected by the project • Stakeholders work with project team and contribute in the project success.

17. Project Planning fundamentals Project Planning refers to defining fundamentals like : Define project objectives • A plan is made keeping in mind the various expectations of the stakeholder • The success of the project entirely depends on how much of the expectations can the project meet

18. Project Planning fundamentals Project Planning refers to defining fundamentals like : Define project objectives • A plan is made keeping in mind the various expectations of the stakeholder • The success of the project entirely depends on how much of the expectations can the project meet

19. Why Project Planning?

20. Why Project Planning? Reduces cost and time Project planning ensures monitoring of the budget and schedule at every step

21. Why Project Planning? Increases employee satisfaction Reduces cost and time Project planning ensures monitoring of the budget and schedule at every step Project planning focuses on engaging the team for greater project performance

22. Why Project Planning? Implements Quality Assurance Project planning ensures timely testing of the output at every step

23. Why Project Planning? Implements Quality Assurance Reduces project risk Project planning helps in analyzing, prioritizing and having an appropriate plan for all the risks Project planning ensures timely testing of the output at every step

24. Tools for Project Planning

25. Tools for Project Planning There are different tools that simplify project planning: 1. Gantt Charts • Gantt charts, today are an industry standard that helps in tracking both time and interdependencies between tasks • Gantt charts are an essential tool to show different phases, jobs, and resources involved in project management

26. Tools for Project Planning There are different tools that simplify project planning: 2. Critical Path Method • Critical Path Method (CPM) is a crucial tool for determining the progress of the project to ensure that the project is on schedule • Critical Path Method helps in determining the essential or critical path by finding out the longest stretch of dependent tasks

27. Tools for Project Planning There are different tools that simplify project planning: 2. Critical Path Method • Critical Path Method (CPM) is a crucial tool for determining the progress of the project to ensure that the project is on schedule • Critical Path Method helps in determining the essential or critical path by finding out the longest stretch of dependent tasks

28. Tools for Project Planning There are different tools that simplify project planning: 3. PERT Chart • The Program Evaluation and Review Technique (PERT) helps in analyzing the tasks to complete the project and the time required to complete those tasks • PERT simplifies the planning and scheduling of large and complex projects

29. Tools for Project Planning There are different tools that simplify project planning: 4. Work Breakdown Structure • Work Breakdown Structure (WBS) is a process of organizing the team’s work into manageable sections • WBS is a hierarchal structure of the deliverables needed to complete the project

30. Tools for Project Planning There are different tools that simplify project planning: 5. Project Documentation • Project documentation is created during the project lifecycle, that involves project scope, its schedule, and the risk analysis • Project documents help in better understanding and better risk analysis of the project

31. Basic Project Planning Steps

32. Basic Project Planning Steps Basic Project Planning Steps Determine deliverables Set and prioritize objectives Identify and meet stakeholders Define scope Create Project Schedule Set progress reporting guidelines Risk Analysis

33. Basic Project Planning Steps Basic Project Planning Steps Identify and meet stakeholders Determine deliverables Set and prioritize objectives Identify and meet stakeholders The stakeholders might include the project manager, the customer or the team. The first step is to identify and meet the stakeholders to discuss their expectations and establishing the project scope Define scope Create Project Schedule Set progress reporting guidelines Risk Analysis

34. Basic Project Planning Steps Basic Project Planning Steps Define Scope Determine deliverables Set and prioritize objectives Identify and meet stakeholders Project Scope involves determining a list of specific project goals, deliverables, budget and deadlines. Project Scope helps in establishing boundaries of the project and responsibilities of each team member Define scope Create Project Schedule Set progress reporting guidelines Risk Analysis

35. Basic Project Planning Steps Basic Project Planning Steps Set and prioritize objectives Determine deliverables Set and prioritize objectives Identify and meet stakeholders The objectives are set and prioritized once the expectations of stakeholders become certain. In this step finer detail to the initial ideas is set that serves as a reference point all through the project Define scope Create Project Schedule Set progress reporting guidelines Risk Analysis

36. Basic Project Planning Steps Basic Project Planning Steps Determining Deliverables Determine deliverables Set and prioritize objectives Identify and meet stakeholders Deliverables are the reason why the projects are created. It is one of the most important steps of the project planning to determine what these deliverables will be and how will they be delivered in time Define scope Create Project Schedule Set progress reporting guidelines Risk Analysis

37. Basic Project Planning Steps Basic Project Planning Steps Create Project Schedule Determine deliverables Set and prioritize objectives Identify and meet stakeholders Project Schedule outlines when different tasks of a project are supposed to begin and end. Project Schedule helps in measuring the project progress and setting up progress reports Define scope Create Project Schedule Set progress reporting guidelines Risk Analysis

38. Basic Project Planning Steps Basic Project Planning Steps Risk Analysis Determine deliverables Set and prioritize objectives Identify and meet stakeholders Identifying risks and considering steps to deal with it is an important step of project planning. Steps to prevent risks from happening or limiting their impact should be considered Define scope Create Project Schedule Set progress reporting guidelines Risk Analysis

39. Basic Project Planning Steps Basic Project Planning Steps Set progress reporting guidelines Determine deliverables Set and prioritize objectives Identify and meet stakeholders There must be a communication plan to update the stakeholders regarding the project progress. This can be done monthly, weekly or daily so that all the involved members can monitor the progress Define scope Create Project Schedule Set progress reporting guidelines Risk Analysis

40. Thanks for the explanation. Now, I will be able to plan projects within budget and of better quality