Creating Order from Chaos

1. Creating Order from Chaos Using Technology to Help Yourself Get Organized A Technology Task Force Production

2. Part 1.Digital Sidekicks: Getting Organized with a Handheld (PDA or Phone)

3. The Basics of PIM • PIM = Personal Information Management • Calendar • Contacts • To Do list • Notepad Palm OS Pocket PC Symbian

4. Core Handheld Functions Palm OS: • Calendar (Craig, palmOne Treo 600) • Contacts (Jim, palmOne Tungsten C) • MS-Office Documents (Jim, palmOne Tungsten C) • Email & Web (Craig, palmOne Treo 600) Pocket PC (Alex, HP iPaq 4355): • Calendar • Contacts • No “Documents To Go” – Instead, Excel and Word • PowerPoint presenter can be added (http://www.cnetx.com) • Email (with new Exchange Server, no need to sync)

5. Other Information • Blackberry by RIM (www.rim.net) • Excels at mobile email • Get from your cellular carrier • Places to find more information: • Brighthand.com – generally PDA-centric • CNET.com – lots of info (easy to get lost) • Phonescoop.com – every phone in existence • PDA.watchster.com – summary of PDA news • Note: Some resources can be very biased

6. What to Look For in a Handheld • Should it be a phone or not? • Tough decision: one device or two? • What flavor of wireless do you need? • Bluetooth, Wi-Fi, both, or neither • Do you want/need a camera? • Look for an expansion slot • Useful for memory and/or accessories • Establish a budget and stick to it • If it’s your first handheld purchase, start simple

7. Part 2.Saving Yourself from PILES

8. Why scan? Saves physical space Easier to organize Easier to back up Easier to distribute Saves paper What can you scan? Anything flat One or more pages Up to A4 size on most scanners, some legal Photos, magazines, journal articles, forms, newspapers, plaques, receipts, IDs, graded material, etc. Scanning

9. 3 Types of Office Scanners High-speed duplex sheet-feed scanner Flatbed scanner + sheet feeder + copier/printer/fax Flatbed scanner + sheet-feeder Fujitsu fi-4120C HP Scanjet 5550C HP Officejet 6110 ~$900 ~$290 ~$290

10. Things You Can Do

11. Things You Can Do 2

12. Scan a Picture

13. Select The Border

14. Save the File

15. Import into PowerPoint, Word, Etc.

16. Scan Text

17. Save as PDF File

18. Text Recognition

19. Save as RTF Document

20. Part 3.Managing Your Research

21. Managing References • Two main packages available for managing references • EndNote (http://www.endnote.com/) • ProCite (http://www.procite.com/) • Both belong to the same company • Each has a large installed base, which is probably justifying their simultaneous existence

22. Using EndNote or Procite you can: Download search results from ABI/Inform and other services directly to a database You (or your assistant) can also create additional records Add additional fields to the database (for example, your own commentaries about a paper) Format the references section according to each journal guideline Many of the styles are automatically available Import databases organized by other people A quick way to become familiar with a new field and its must-see papers Cite while you write (as you insert a record in your paper, the format of the reference and the reference section itself are automatically updated) Works perfectly with MS-Word Managing References

23. Managing References - EndNote A new toolbar can be added to MS-Word handling the basic reference tasks

24. Web Packages • A new crop of web-based reference management applications have appeared in the market recently • Biggest advantage: you have your references available wherever you go • RefWorks (http://www.refworks.com/refworks.shtml) is available through UC Library System • The basic functionality is the same • I haven’t tested it personally yet but UC offers some tutorials and three-hour courses about how to use it

25. Part 4.Windows Update