PA7 Search Admin functions

1. PA7 Search Admin functions Create and submit search proposal Establish criteria for applicant evaluation Track search proposal status Review and maintain applicants Create and submit hiring proposal Track hiring proposal status Appointment letter approval (faculty)

2. Create search proposal

3. Create search proposal Double check to make sure this says “Search Administrator” if it doesn’t select “Search Administrator next to your name and click the refresh arrow

4. Create search proposal Once logged in as “search Administrator” Create a search proposal by either clicking the shortcut link or selecting the correct search proposal type from the top menu drop down

5. Create search proposal As in our current system, you can create your search proposal from the established template..

6. Create search proposal Search for the correct template using job code or key word.

7. Create search proposal We’ll start with an Admin Secretary position

8. Create search proposal The template will appear to make sure it is the correct one and you will then click “Create search proposal from template in the upper right area of the screen.

9. Create search proposal Select Department from drop down menu Indicate whether you would like to request letters of reference for the candidate

10. Create search proposal If letters of reference are required, you can select when the request is sent to the reference and if the candidate’s status should change when reference letters are all received.

11. Create search proposal

12. Create search proposal Enter search details in each field specific to this search. Field names marked with “*” and outlined in a red box are required fields and must be completed.

13. Create search proposal

14. Create search proposal

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19. Create search proposal

20. Create search proposalApplicant documents Select what documents your would like the candidates: 1.) to have the ability to attach (1st column) 2.) to be required to attach. (2nd column) Drag and drop to change the order of the attachments

21. Create search proposalScreening questions

22. Create search proposalScreening questions Check the box to select a question

23. Create search proposalScreening questions

24. Create search proposalSearch committee access Search committee members will be able to log into the search and submit their rankings online in the system. Ranking criteria must be based on the posting information and is entered by the search administrator during the posting process.

25. Create search proposalSearch committee access

26. Create search proposalEstablish ranking criteria

27. Create search proposalEstablish ranking criteria

28. Create search proposalEstablish ranking criteria

29. Create search proposalEstablish ranking criteria

30. Create search proposalCreate guest user account A guest user account can be created instead of OR n addition to the search committee accounts

31. Create search proposalCreate guest user account The system will generate a guest user name and password (password can be changed). The system can also send this information by e-mail automatically if you choose.

32. Create search proposalRequesting letters of reference

33. Create search proposalRequesting letters of reference

34. Create search proposalSubmit for review and posting When the search proposal is complete, a summary appears for your review

35. Create search proposal submit for review and posting To submit the search proposal look for the orange drop down menu

36. Create search proposalSubmit for review and posting Check this box to ensure that this position will appear on the watch list on your home page so you can track it’s status. Now when you submit the search, you can include comments that will appear on the e-mail to the receiver (ex. HR, Dean’s office, Academic HR

37. Create search proposalSubmit for review and posting The message bar across the top of the screen will indicate if your action was successful or if corrections are needed

38. Track search proposal status At the status “Human Resources”, the position is pending HR approval.

39. Track search proposal status At the status “posted” or “reposted” the position is open for applications

40. Track search proposal status The “Closed” status means that the posting is no longer available to applicants. Search Committee review is ongoing.

41. Review applicants

42. Review applicants

43. Review applicants

44. Review applicants

45. Review applicants

46. Review applicants Use the back button to return to the search

47. Review applicants

48. Review applicants

49. Create hiring proposal In order to start a hiring proposal the candidate needs to be in an interviewed status

50. Track hiring proposal status This link will appear for any candidate who has been designated as interviewed and a hiring proposal can be created. Faculty positions will have a choice of full time or part time