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DBITS - Request for Offers DIR-SDD-TMP-197 Vendor Conference

DBITS - Request for Offers DIR-SDD-TMP-197 Vendor Conference. Pre-Bid Conference September 10, 2012. Welcome. Thank You for Your Attendance Logistics and Housekeeping Conference Registration Other Logistical Information Welcome Webinar Attendees. DIR Conference Speakers. Agenda.

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DBITS - Request for Offers DIR-SDD-TMP-197 Vendor Conference

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  1. DBITS - Request for OffersDIR-SDD-TMP-197 Vendor Conference Pre-Bid ConferenceSeptember 10, 2012

  2. Welcome • Thank You for Your Attendance • Logistics and Housekeeping • Conference Registration • Other Logistical Information • Welcome Webinar Attendees

  3. DIR Conference Speakers

  4. Agenda • General Information • Procurement Process • RFO Timeline • RFO Overview • RFO Evaluation Criteria • Historically Underutilized Business Information • RFO Services • Conference Recap/Closing

  5. General Information • Point of Contact for all inquiries regarding this RFO • All communications regarding the RFO must be addressed in writing to • Refer to RFO Section 3.1regarding observance of this requirement.

  6. Procurement Process • Disqualification of Offers • Failure to sign Executed Offer Form • Failure to complete Financial Information • Failure to complete a HUB Plan • Contact with DIR Personnel • Vendors and all vendor representatives shall not attempt to discuss the contents of this RFO with any employees or representatives of DIR. Failure to observe this restriction may result in disqualification of any related Response. • Packaging of Offers • Care must be taken to provide offers as outlined in Section 3.7 • NOTE: DIR is now requiring copies to be provided on thumb drives instead of paper. Each drive must be labeled per requirements.

  7. RFO Timeline

  8. RFO Overview • Current Contracts • Vendors who currently have an executed DBITS contract, regardless of expiration date, will need to respond to this RFO for consideration for a new contract award. • Current contracts will remain active through their current term. • If a new contract is successfully negotiated, this contract may replace the vendor’s current contract. • Financial Review • The financial review requires the submission of a DUNs number. • Failure to provide this information will result in your response being disqualified. • The financial review is a pass/fail determination that is final. • Only proposals which pass the financial review will continue to the evaluation phase. • DBITS Terms and Conditions • The number and significance of exceptions requested may negatively impact the vendor score • These may also be considered when prioritizing contract negotiations

  9. RFO Overview • References (New Procedure) • Vendor must complete the top half of the form. • The vendor must provide the vendor reference questionnaire directly to three companies/government agencies. • These three references must be customers of a project identified in bid package 2: Vendor Experience where the vendor was the prime vendor. • The vendor reference must complete the remainder of the form as prescribed and return the form directly to DIR via email per instructions. • Forms submitted directly by the vendor to DIR will receive a score of zero. • Vendor Experience • The requirements for this portion have changed • Section A now represents requirements for all categories and requires only a single response. • DIR is requesting 3 projects and 3 project contacts per category

  10. RFO OverviewEvaluation Criteria Past Project Experience 50% Vendor Information 5% Contract Marketing & Support Plan 20% Vendor References 10% Conformity with DBITS Terms and Conditions 15% ________________________________________________ 100%

  11. HUB Subcontracting Plan • DIR encourages all respondents to seek Historically Underutilized Business (HUB) subcontractors and maximize HUB participation in their bids. • Responses submitted without a HUB Subcontracting Plan (HSP), will be disqualified • All respondents, HUBs and Non-HUBs, are required to submit a completed HSP • The HSP form includes specific instructions for meeting the Good Faith Effort requirements • Refer to your provided HUB Subcontracting Plan Checklist (provided in bid package 1, appendix C of the RFO). • You may contact DIR’s HUB Coordinator for assistance in completing the HSP

  12. HUB Subcontracting Plan (continued) • If you are subcontracting, notification of subcontracting opportunity must be performed. • Provide written notification of subcontracting opportunity listed to at least three State of Texas HUBs • Provide written notification of subcontracting opportunity to a minority or women’s trade organization or development center • Allow no less than five (5) working days from their receipt of notice for HUBs to respond • Note: Attach supporting documentation (letters, fax transmittals, email, etc.) demonstrating evidence of the good faith effort performed

  13. HUB Subcontracting Plan (continued) • If not subcontracting, your response must contain an explanation demonstrating how your company will fulfill the entire contract with its own resources • Self-Performance Justification • Alternative to the Good Faith Effort • State of Texas Mentor Protégé Program • Protégé must be a State of Texas HUB • Approval process is no less than two weeks • Contact DIR’s HUB Coordinator

  14. HUB Contact • You may contact DIR’s HUB Coordinator for assistance in completing your HUB Subcontracting Plan (HSP)

  15. RFO Services • Application Maintenance and Support • Business Intelligence (BI) and Data Warehouse • Enterprise Resource Planning (ERP) • Service Oriented Architecture (SOA) • Project Management • Technology Upgrade/Migration and Transformation • Information Technology Assessments and Planning • Application Development • Independent Verification and Validation (IV&V)

  16. Vendor and Webinar participants are encouraged to submit all questions regarding this RFO by fax, e-mail, or in writing to the Point of Contact listed in Section 3.1 as stated in the RFO. Although DIR may provide tentative responses to questions submitted during the conference responses are not official until they are posted as an addendum to this RFO, requisition number DIR-SDD-TMP-197, on the Electronic State Business Daily, http://esbd.cpa.state.tx.us/. Questions will be accepted until 5:00 pm CT on September 17, 2012. Written Questions and Official Answers

  17. Conference Recap/Closing • All questions, inquiries, etc. should only be directed to Carrie Cooper • Answers to the questions are not final until posted • Deadline for submitting questions: September 17, 2012, 5:00 pm CT • Frequently visit the ESBD • References are due October 1, 2012, 3:00 p.m. CT • Responses are due October 1, 2012, 3:00 p.m. CT • Contact Information

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