ISES Vendor Conference

1. ISES Vendor Conference February 27, 2009

2. Topics for Session • PI-1202 / PI-1203 / PI-1280 • Data Element Changes • October 1 Child Count • Schedule • Areas needing improvement • Future enhancements to WSLS & ISES

3. PI-1202, PI-1203, & PI-1280

4. Public School Update, PI-1280 • Paper Report • Sent to the District Administrator • Early March • Due May 15 • District and School level data

5. PI-1280 Data • Provides Agency closings/openings • Revisions to existing district/school information • Addresses • Contact Information • Telephone number • Grades served (Low/High) • School Level Information

6. PI-1280 Uses • Updates the Department’s master data base • Wisconsin Student Assessment System (WSAS) • 3rd Friday enrollment (part of WSLS/ISES) • Provides grades of schools in Fall Staff Report (PI-1202) • National School Lunch Act (Free and Reduced Price Eligible Reporting) • School Performance Report • ESEA Consolidated Application

7. Statistical Report, PI-1203 • Paper Report • Sent to District Administrator • Early March • Due May 15 • One form per district

8. PI-1203 Data • Begin and End dates of the school term. • Kindergarten Programs level data • High school program level data • Minutes of Recess, Lunch and Break

9. PI-1203 Uses • Begin and End dates used in ISES collection • Kindergarten level programs (4 yr old & 5 yr old) compared to Public School Update (PI-1280), and ISES

10. Fall Staff Report, PI-1202 • Web application • Letter sent to district administrator • Early September • Contains web link to application, instructions, password • Due October 15 • Point in time collection based on third Friday in September

11. PI-1202 Data • Demographics • Assignment/Position • Salary/Fringe

12. PI-1202 Uses • Department’s check of staff licensure • State reporting of highly qualified teacher status (WINSS) • Administrative Salary Report • Other state level reports (http://www.dpi.wi.gov/lbstat/newasr.html) • Federal reporting (EDEN, CCD, etc.)

13. Data Element Changes

14. Coordinated Early Intervening Services (CEIS): New Element for Year End records. CEIS are intended for non-disabled students in grades KG - 12 in need of additional supports to succeed in general education. CEIS is reported only for districts required to provide such services and districts which voluntarily set aside a portion of funding to provide such services.

15. Test Status: Code set change: ‘F’ is no longer valid. “Test Status“ is used to determine the reason a student is not tested. It also affects WSAS scoring and reporting. Expected for 3rd Friday of September records.

16. Years in US Schools: May be carried forward during Create Student Record Process. No change in definition or code set. Expected for Count Date records.

17. Exit Type and Return to Regular Education: Exit Type ‘TNC’, Transfer to a WI school not covered by WSLS; Known to be continuing, is no longer valid when Return to Regular Education is ‘N’, No. Such students are expected to be enrolled in the WSLS and reported to the ISES as Parent Placed Private students.

18. IAES Placement by School Personnel: Valid Primary and Secondary Incident Types allowed with ‘SP’ Removal Type have changed: • Handgun • Shotgun or Rifle • Other Firearm • Drug Related • Dangerous Weapon • Assault (valid for primary only if Serious Bodily Injury = ‘Y’)

19. October 1 Child Count for Students with Disabilities

21. Child Count - Overview: New File Upload Layout for CSV Debut of XML File Upload Debut of Create Student Record Process Records available within existing ISES interface Child Count Progress & Summary Report

23. Child Count - File Upload: Separate upload with unique record types. New file upload layout. Expects records for IDEA eligible students and parent placed private students covered by a services plan enrolled on 10/1. Exits and returns to regular education after 9/18 will not be submitted. Non-disabled students may be included in the file, but will not be written to the database.

25. Child Count -Create Student Records: Separate create process. Child Count Create should not be performed until after 3rd Friday of September data is complete and error free. CC records will be created only for students enrolled on 9/18 and 10/1 with a primary disability identified in the CD record.

27. Child Count -Individual Student Record: Available from Student Record List. Individual records may be added manually on-line. Individual records may be modified on-line.

30. Child Count -Progress & Summary Report:

32. Child Count -School Validation & District Lock: CC validation may be requested separate from the CD &YE validation. Child Count records must exist for a district to lock. CD, YE, and CC will have a single lock process.

33. Schedule

34. Training Opportunities • Vendor Conference – February 2009 • Madison • Spring Training (Tentative) – May 2009 • Madison • Fall Training – August & September 2009 • Limited number of CESAs Specific dates to be announced

35. Tentative Fall 2009 ISES Schedule • July: ISES 3rd Friday of September / Year End / Child Count and Discipline will open in July • 9/28: Key date for 3rd Friday of September (CD) and Discipline • 10/19: Key date for Year End (YE) and Child Count (CC) • 10/19: Review and revision ends for Discipline • 11/18: Review and revision ends for 3rd Friday of September (CD), Child Count (CC), and Year End (YE)

36. Areas in Need of Improvement

37. Meeting Due Dates: • Student records are due by the ‘Key Date’. • Review and revision provides time to compare and respond to data from other districts. • Public Reporting Timeline • October 1 – WSAS Roster #1 • End of October – WSAS Roster #2 • November 1 – IDEA Exit & Discipline Federal Reporting • December – E-Rate funding estimates, Title funding estimates, Charter Enrollment • January 1 – FNS enrollment by economically disadvantaged status • January to April – State and Federal Reporting

38. Residency Clarification: • Section II provides guidance for excusal from compulsory attendance. • Section III relates primarily to PI-1563, not the WSLS and ISES. • Spec Ed response provides guidance similar to section III which also applies to WSLS and ISES. • WSLS / ISES response will be published later this spring.

39. Testing Labels: Improve quality of testing labels and ensure delivery to appropriate district by completing submission of ISES 3rd Friday of September (CD) records by 9/28/09. Priorities to meet this goal: • Update / assign WSLS through the 3rd Friday of September. • Encourage districts to send Locate / Assign and Exit / Update files weekly. • Provide appropriate Primary Disability and ELP Code in ISES 3rd Friday of September records.

40. Transferring SIS: Common Issues: • Mismatch of enrollment dates in WSLS and new SIS • Missing / unavailable attendance data • Uniqueness problems with Local ID 1 DPI Requests: • Encourage districts to maintain relationship with previous vendor through end of fall collections. • Encourage districts to complete the conversion in the summer rather than in September. • Provide a list of new clients to the DPI Help Desk at the beginning of the school year.

41. Future Enhancements

42. Race / Ethnicity: Change in Definition ISES will continue to collect the five racial/ethnic categories New guidelines for multiple-racial/ethnic categories Changes must be implemented by fall of 2010 for the 2010-11 school year

43. NGA Graduation Rate High school graduation rate must be calculated using the NGA Graduation Rate by 2011-12. A transitional graduation rate will be used in the interim.

44. NGA Graduation Rate Equation on-time graduates by year X . first time 9th graders in year X-4 + transfers in – transfers out On-time graduates are students receiving regular diplomas within 4 years of first enrollment in 9th grade without exception for disability or English proficiency. Transfers out may not include dropouts or students not known to be continuing.