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ADMIN SERVICES 5

Int 2 only. ADMIN SERVICES 5. Explain the procedures for arranging and paying for business travel and accommodation. You need to know …. The information required before arranging business travel/ accommodation.

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ADMIN SERVICES 5

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  1. Int 2 only ADMIN SERVICES 5 Explain the procedures for arranging and paying for business travel and accommodation

  2. You need to know … • The information required before arranging business travel/accommodation

  3. Travel/Accomm Request Form –used to gather information from the employee so the Admin Assistant is able to make suitable arrangements

  4. Information required: • Name/department of traveller/s • Destination • Budget • Reason for travel • Dates and times • Preferred method of travel • Preferred accommodation

  5. Sources of Information Internet Travel Agent Travel Guides Maps Timetables

  6. Choosing a source of information Source Points to consider Travel Agent Has travel expertise; makes bookings Travel Guides Can become out of date quickly Timetables Ensure current version is being used Maps May become out of date, particularly road maps Internet Allows comparisons; bookings can be made; most up-to-date; print e-tickets; often cheaper to book. However can be out of date; too much info can be confusing; technical problems

  7. To sum up, you need to know… • The use of the Travel/Accommodation Request Form • Methods of researching travel/accommodation

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