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Receiving

Receiving. “Receiving” Process. Account For The “Physical” Receipt Of Parts Reconcile Physical Parts With Receiving Documents Identify / Record Shortages & Overages Identify / Record Damage

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Receiving

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  1. Receiving

  2. “Receiving” Process • Account For The “Physical” Receipt Of Parts • Reconcile Physical Parts With Receiving Documents • Identify / Record Shortages & Overages • Identify / Record Damage • Facilitate The Next Step (“Stockkeeping”) By Placing “Received” Parts In Stockkeeping Assembly Zones

  3. Assign Bin Locations – Can Be Done When “Ordering” • Assemble Cages, Totes, Loose Pieces, Documents In Common Receiving Area To Facilitate “Receiving” Process • Reconcile Cages, Totes, Loose Pieces With Shipping Documents • Identify/Record Overages, Shortages, Damage Accounting For Parts Receipts

  4. Accounting For Parts Receipts • Group Parts By Zone (Fast, Regular, Bulk, Body, Special Order) – To Facilitate “Stockkeeping” Process • Posting / “Receipting” - Record Receipts, Backorders, Supersessions, Etc. in Inventory System • Stockkeeping – Placing Parts In Assigned Bin Locations • Vagrant Parts – Move To Assigned Bin Locations

  5. Accounting For Parts Receipts • Deleted Parts - Remove Bin Set-Ups • Claims Administration – Filing Over/Under Claims, Filing Transportation Loss/Damage Claims • Reconciliation – Reconcile Parts Invoice With Packing Slip / Reconcile Invoice With Statement

  6. 1 2 3 Shipping Detail Order Detail 4 Receiving Worksheet Bill Of Lading Delivery Receipt Delivery Receipt Delivery Receipt Delivery Receipt “Receiving” Process Assemble Receiving Documents

  7. 1 2 3 Shipping Detail Order Detail 4 Receiving Worksheet Bill Of Lading Delivery Receipt Delivery Receipt Delivery Receipt Delivery Receipt Attended Delivery Dealership Signs All Copies

  8. 1 2 3 Shipping Detail Order Detail 4 Receiving Worksheet Bill Of Lading Delivery Receipt Delivery Receipt Delivery Receipt Delivery Receipt Un-Attended Delivery Dealership Signs as Necessary

  9. 2 Shipping Detail Order Detail 4 Receiving Worksheet Bill Of Lading Delivery Receipt Delivery Receipt Un-Attended Delivery Driver Retains

  10. 1 3 Bill Of Lading Delivery Receipt Delivery Receipt Ensures That the Items The Carrier Received From The Vendor (e.g. Bill Of Lading) Are Same As Those Being Delivered To Dealer (Delivery Receipt) Reconcile

  11. Shipping Detail Order Detail Date Stamp Date Of Receipt On Packing Slip

  12. As Parts Are Unloaded, Reconciled & Inspected - - “Stockkeeping” Functions Will Be Expedited by Pre-Positioning Parts In Groups According To Your Bin Layout Body Parts Fast Zone Parts General Stock Parts Special Order Parts Bulk Parts

  13. Initiate The Receiving Check-In Worksheet

  14. As Bin Box, Moulding, Bulk Items Are Unloaded, Compare The Item Number On The Packing Slip And “Check It Off” On The Receiving Check-In Worksheet

  15. Observe Visible Damage

  16. Record Visible Damage On Receiving Check-In Worksheet Place A Circle Around The Item #

  17. / / / / 4 4 / / / / / / / 3 / / 2 / 1 / / 2 / / / 3 / / 2 / / 2 / / 2 / 1 / 2 / Complete The Check-In Process Items Received In “Good Order” Should Be Identified By Placing A “Slash Mark” (/) Through The Item #

  18. / / / / 4 4 / / / / / / / 3 / / 2 / 1 / / 2 / / / 3 / / 2 / / 2 / / 2 / 1 / 2 / Complete The Check-In Process Items Without “Slash Marks” (/) Indicated “NOT RECEIVED”

  19. 3 Shipping Detail Delivery Receipt “Short” Or “Damaged” Items Should Be Recorded On Both The Delivery Receipt And Packing Slip

  20. Delivery Receipt 1 Secure Delivery Signature On Delivery Receipt

  21. Shipping Detail Order Detail Delivery Receipt 3 Attach Delivery Receipt To Packing Slip

  22. Shipping Detail Order Detail Delivery Receipt Place In File Pending Receipt & Reconciliation With Invoice 3

  23. Shipping Detail Order Detail Invoice Delivery Receipt When The Invoice Is Received Reconcile It With The Delivery Receipt & Packing Slip 3

  24. Shipping Detail Order Detail Invoice Statement Delivery Receipt When The Statement Is Received Reconcile It With The Invoice

  25. SAMPLE

  26. SAMPLE

  27. Type Of Order SDR Motors, Inc. 411 Huron View Blvd Ann Arbor, Mich 48103 Remarks – Bin Location Or Special Order Customer Name Number Assigned By OPSD 1st Two Digits = Master PDC

  28. The Master Number For All Orders Included In The Shipment List Is In Carton No. Order Also Appears On Bar-Coded Shipping Label SDR Motors, Inc. 411 Huron View Blvd Ann Arbor, Mich 48103

  29. SAMPLE

  30. SDR Motors, Inc. 411 Huron View Blvd Ann Arbor, Mich 48103 SAMPLE

  31. Buy What You Sell / Sell What You Buy

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