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Enhancing E-Resource Accessibility: A Workshop Guide

Learn how Central Piedmont Community College Library makes NCLive e-resources accessible from online catalog. Discover 5 steps for setting up, editing, and saving NCLive MARC records for seamless user access. Get insights into making journals available online.

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Enhancing E-Resource Accessibility: A Workshop Guide

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  1. MAKING E-RESOURCE ACCESSIBLE FROM ONLINE CATALOG *e-books *serials Yan Wang Senior Librarian Head of Cataloging & Database Maintenance Central Piedmont Community College Library Services 704-330-6041 yan.wang@cpcc.edu 1

  2. Introduction: Central Piedmont Community College Library started importing and cataloging NCLive ebooks several years ago. Since then, our library’s online catalog grows with the continuous development of NCLive’s online resource, adding more ebooks, e-videos, e-audiobooks, and e-journals periodically. Our end users like the e-resource and use it often. We also found that by making some change(s) of the setting and configuration, we can greatly improve our user’s experience with the new online resource. We’d like to go through some of them here, 1). In-accessibility of the e-resource from home computers when our end users search the library online catalog - the one place that users are used to find where all the books are. 2). Confusion caused by the call number which was wrongly taken as the indication that the library has the resource locally. The resolution of these issues benefits our users, especially distant learning students and students with special needs. Over the years maintaining the library e-resource cataloging we have learned a lot, and I’d be very happy to share some of our experience here at this workshop today: 1). Understanding NCLive e-resource MARC records. 2). 5 steps of setting up, editing and saving NCLive MARC records before importing them to the local cataloging system. 3). Making your journals (in print) online full text accessible. 2

  3. Understanding NCLive e-resource MARC records NCLive provides free online access to thousands of ebooks, videos, audiobooks, online magezines and newspaper journals. One special tool, “For library staff – Cataloging Tools”, also provides the MARC records for all the titles available. On “Cataloging Tools – MARC Records” webpage, one can find many files and each file contains hundreds to thousands of MARC records. In order to import these records into the library catalog, as well as to make them accessible and function correctly without extra editing in either bibliographic or item records, one might choose to go through the following 5 steps: 1. Set up Library proxy server. 2. Download a free software: MarcEdit 3. Retrieve NCLive MARC records and use MarcEdit to edit/add MARC fields 4. Compile file to MARC 5. Set up local holding code in the library catalog 3

  4. 5 steps of setting up, editing and saving NCLive MARC records before importing 1. Make sure your library running proxy server. Ezproxy allows library users access library subscribed e-resource from outside college network. OCLC provides detailed information on how to purchase Ezproxy and receive the license key. At CPCC, the system librarian works with the ITS department setting up a Ezproxy pathway. One can access via web: ezproxy.cpcc.edu. OCLC Ezproxy can be located at: http://www.oclc.org/us/en/ezproxy/default.htm 4

  5. 5 steps of setting up, editing and saving NCLive MARC records before importing 2. Download a free software: MarcEdit onto your computer: http://people.oregonstate.edu/~reeset/marcedit/html/index.php: MarcEdit is an excellent tool to edit, add or delete variable MARC field(s) or its subfield(s). It breaks the raw MARC data into readable format and compiles back to the raw MARC file (.mrc) for download. 5

  6. 5 steps of setting up, editing and saving NCLive MARC records before importing 3. Retrieve NCLive MARC record: --Go to NCLive website – For Library Staff– Catalog Tools– MARC Records --Place your mourse on the file, right click your mouse, and choose Save Target As: NetLibraryeBooksSet1.mrc on your computer; --After completed: Click Open. 6

  7. Your downloaded MarcEdit will pop up “MARC Tools” box: Click Execute 7

  8. After Execute, the number of processed records will be displayed under “Results”. Click Edit Records. 8

  9. MarcEdit: Insert your library Ezproxy to the field 856 $u: go to Tools – Edit Subfield Data. 9

  10. MarcEdit: Replace 856 $u http://www.netlibrary.com with $u http://www.netlibrary.com.ezproxy.xxxx.edu (your library Ezproxy). Click Replace Text. 10

  11. MarcEdit: Click OK – Close. *Always test your modified URL in the filed 856 to see if it links to the correct ebook title before going to next step. 11

  12. MarcEdit: Add local call number: 099 \\$aONLINE. ONLINE call number will be used in all of our e-resource titles in the library catalog. Go to Tools – Add/Delete Field 12

  13. MarcEdit: Field Data: \\$aONLINE – Check “Insert before” box - Click Add Field. 13

  14. MarcEdit: Click OK - Close. 14

  15. 5 steps of setting up, editing and saving NCLive MARC records before importing 4. Compile file and save the MARC record: -- Go to File - Compile File into MARC and Save it as NetLibraryeBooksSet1.mrc in your computer. 15

  16. 5 steps of setting up, editing and saving NCLive MARC records before importing 5. Set up holding code in local cataloging system and ready for batch load: --Go to ConfigurationTS – Cataloging configurations – Holding Code; --Set up all the holding codes and Save. Now, you may import NetLibraryeBooksSet1.mrc into your library catalog. 16

  17. Serial: Making your journal online full text accessible Add online journal web link with your library’s Ezproxy to the journal’s holding record in the catalog, and make them online full text accessible. *In our library, we use Journal Finder. For example, search: “Journal of Nursing Education” in Journal Finder. 17

  18. Making your journal online full text accessible Journal Finder shows that our library has the title in both formats: online and in print. The ISSN number is also displayed. Click on one of the online databases. 18

  19. Making your journal online full text accessible Click on EBSCO online database 19

  20. Making your journal online full text accessible --In EBSCO, you’ll find information of the Journal title, ISSN, full text access, and web link to the Publications. --Copy “Link to the Publications” URL and add it into the journal’s holding record in your library catalog. *EBSCO has updated all of our subscribed journal titles with our library’s Ezproxy. 20

  21. Making your journal online full text accessible Add field 856 with subfield $u and $z in the journal’s holding record: 21

  22. Making your journal online full text accessible Add field 856 in the journal’s bibliographic record as well. 22

  23. Making your journal online full text accessible After adding field 856 in both holding and bibliographical records, Journal of Nursing Education with online full text access is available in OPAC: 23

  24. Summary: In summary, by understanding NCLive MARC records, using library Ezproxy, following 5 steps of editing records in MarcEdit and setting up local cataloging system, one can easily prepare hundreds or thousands of e-resource MARC records at one time and make them ready to load. In addition, one can also update journal titles and make them online full text accessible following similar procedure. Now our users enjoy the freedom of accessing our library’s e-resource. We hope that our library’s experience will help enhance your library’s online catalog and make it a resourceful and powerful “Library Search Engine”. Thank you for attending this workshop. Feel free to contact Yan Wang @ yan.wang@cpcc.edu or (704)330-6041. Central Piedmont Community College Library 24

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