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Complete Communications

Complete Communications. Overall Glance. Who: Residents of Dane County as well as current clients What: Solar Showcase Where: 801 Richard Way / Lot 265, Westbridge Subdivision, Waunakee, WI When: August 17, 2013, 9am-3pm

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Complete Communications

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  1. Complete Communications

  2. Overall Glance • Who:Residents of Dane County as well as current clients • What: Solar Showcase • Where:801 Richard Way / Lot 265, Westbridge Subdivision, Waunakee, WI • When: August 17, 2013, 9am-3pm • Objectives: Attract homeowners/business owners to invest in solar energy for their home/building

  3. Spread the Word • 2 Press releases in Dane County • Wisconsin State Journal • Capital Times • Waunakee Tribune • DeForest Times Tribune • First one informational • Second as reminder • 200 flyers throughout Dane County • Local Buisnesses • Facebook posts to promote and give updates before, during, and after event

  4. Running the Show • Sunvest employees • Complete Communications

  5. Stations • Technical booth • Kitchen • Personal financial benefits booth • Master Bedroom • Environmental benefits booth • Deck • Economy benefits booth • Guest Bedroom • Commercial projects room • Dining Room • Residential projects room • Living Room • Refreshments station • Garage

  6. Stations Setup • Chair and table rental through Bucky’s Rentals, located in Madison, WI • Six 6’ Serpentine Tables for exhibits • Six 6’ Banquet Table • 15 vinyl folding chairs • Pick up rentals and set up ourselves to reduce costs

  7. Chairs and Tables

  8. Exhibits • 1 Sunvest Employee to handle questions and discussions • Tables set with: • Business cards • Company fact sheets related to topic • Company brochures

  9. Showcase Rooms • 1Sunvest Employee per room • Digital Picture Frame displaying Sunvest projects on tables • Tables set up identical to exhibits

  10. Digital Picture Frame

  11. Raffle • Upon arrival, guests will fill out slip of paper with name, phone number, and address • This will be put into a bucket • Slips will be held onto until 2:30pm where we will begin raffling off prizes • If a guest is not present during raffle, we will call and let them know they have won • We will call big prizes first, then move down • Once a guest’s name has been called, there name will not be put back in the bucket

  12. Raffle Prizes • 1 $100 Home Depot Gift Card • 1 $100 Lowe’s Gift Card • 2 $100 Menard’s Gift Card • 4 $50 Walmart Gift Cards • Pelican Castaway 116 Kayak @ $599.99

  13. Timeline • May • Contact the Dane County Newspapers for first press release • Post event on Twitter and Facebook • Contact the catering • Reserve date in model home, make sure city and Tim O’Brien are aware and approve • June • Secure Sunvest employees to work August 17 • Update the Twitter and Facebook • Contact Bucky Rentals • Be in contact with newspapers to hold spot for second release • July • Double check the catering • Update the Twitter and Facebook • Purchase raffle prizes • Purchase bottled water

  14. Timeline • Week of August 4-10 • Confirm Bucky rentals • Confirm catering with Cranberry Creek Café • Facebook reminder • Final reminder press release • Verify Sunvest employees to work event

  15. It’s Showtime • August 16: Pick up rentals from Bucky’s Rentals • August 17: • 7am employees arrive to begin setup of exhibits • 8am catering arrives • 9am showcase begins and guests will be free to look around as they desire • 9am-11am fruit pizzas will be served • 11am will begin serving appetizers • 2pm final reminder for guests to give raffle tickets in bucket • 2:15pm have guests begin gathering for raffles • 2:30pm begin raffling • 3:00pm begin to clean up • This will be everyone running the event, Sunvest Employees and Complete Communications

  16. Refreshments Cranberry Creek Cafe Madison, WI $44.95 X 3 = $134.85 $8.95 X 5 = $44.75 $11.95 X 5 = $59.75 $8.95 X 5 = $44.75 $57.95 X 2 = $115.90 $15.75 $15.75 $15.75 $45.00 $37.50 +$20 Delivery Fee +$4.99 (24 bottles of water) X 15 • Fresh Fruit Pizza • Swedish Meatballs • Stuffed Mushrooms • Tortilla Spirals • Cheese/saus. Tray • Oatmeal Fudge Bars • Lemon Bars • Cookies • Coffee • Lemonade Refreshment Total: $624.60

  17. Budget • 6 Exhibit tables • 6 Refreshment Tables • 15 folding chairs • Refreshments • Digital Picture Frames • Raffle Prizes • Napkins, plates, and cutlery • $13.00/tableX6= $78 • $8.50/table X 6 = $51 • $.95/chair X 15= $14.25 • $624.60 • $50 X 2 = $100 • $1200 • $300 Budget Grand Total: $2,367.85

  18. Questions?Please feel free to call M-F 9:00am-5:00pmor email us anytime! Thomas Jones (262)949-1195 Thomas.jones@cc.net Jocelyn Bykowski (414)758-8151 Jocelyn.bykowski@cc.net

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