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nVision Reporting

nVision Reporting. Finance Systems Training. Rohin Whitford Finance Business Solutions – User Support & Training. Slide Directory. Slide # Topic 3 Agenda 4 Our systems 5 NS Financials overview 6 What is nVision 9-14 Layouts & Scopes 15-19 Recommended reports

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nVision Reporting

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  1. nVision Reporting Finance Systems Training Rohin Whitford Finance Business Solutions – User Support & Training
  2. Slide Directory Slide # Topic 3Agenda 4Our systems 5NS Financials overview 6What is nVision 9-14Layouts & Scopes 15-19Recommended reports 20-23Drill down options 26-31 Scheduling reports in NS Financials 34Further support & guidance
  3. Agenda NS Financials Overview What is nVision Citrix Login Layouts and Scopes List of Recommended Reports Drill Down Options Saving & Printing Reports Scheduling Reports within NS Financials Help and Support
  4. Our Systems Finance Portal Student Administration FIMS (Calumo) NS Financials General Ledger updates overnight HRMS / Payroll Management Reporting n/Vision
  5. NS Financials Overview * No Commitment Control eProcurement Asset Management * Billing Procurement Card Purchasing General Ledger Accounts Receivable* Expenses Accounts Payable Expenditure Budgeting Software (monthly interface from PeopleSoft Pre-encumbrance Revenue Debtors
  6. What is nVision? PS/nVision retrieves information from the NSF database and places it into a Microsoft Excel spreadsheet, in a form that helps you see the big picture, explore details, and make decisions. You use familiar Excel commands to format and analyse the data. With PS/nVision, you spend your time analysing results rather than summarising data and entering it into a spreadsheet.
  7. PS/nVision Login http://www.fin.unsw.edu.au/
  8. Citrix Login
  9. Layouts and Scopes
  10. Layouts and Scopes Layout (or Instance) To specify the data you want to bring into Excel, you use a report layout. A report layout is an Excel spreadsheet used as a template to define how a report looks and the type of information that goes into the spreadsheet’s different cells. A layout does not contain data from the database. Rather, it specifies what data should be mapped directly into your report. Once a library of report layouts has been created, select an existing layout that best suits your needs. At UNSW Layouts are preset – you cannot create your own. Scope A report scope allows you to create multiple instances of a report using a single report layout and report request. Using a scope, each report instance contains data specific to an individual field value, such as a business unit, department, account or project, or to a group of values, such as a tree node that summarises all sales departments. In this way, each report instance can share the same layout, while containing data unique to these field values. You might run three instances of an expense report that share the same layout but contain the details of one division each.
  11. Report
  12. Scopes Scope is usually a project id or department
  13. Search Scopes
  14. Scopes
  15. List of nVision Reports F1 Standard Financial Statement (P&L) F3 Financial Statement by Fund Group F4 Trial Balance F5 Full Year Financials Statement with Commitments D2 Summary Financial Statement by Department PrjStatS Projects Summary Report PrjStatD Project Detailed Report P1 Standard Project P&L PCSUMLTD Project Summary- Life to Date Res_Stat Research Statement GLFS General Ledger Financial Statement /
  16. F1 Financial Statement How much I have spent this year against my budget? What I have spent on?
  17. F1 Financial Statement
  18. Trial Balance How much I have spent on individual accounts? What are the transactions?
  19. Trial Balance
  20. Drill Down Options
  21. Actual Journal Lines / ... for Totals
  22. Source Source – To identify the information (the following in red provide further drilldown options): AM – Asset Management (Asset Management) AP – Accounts Payable (AP Vouchers excl Procurement Cards or Procurement Card Transactions) AR – Accounts Recievable(Billing Line Details) BI –Billing Information (Billing Line Details) PO – Purchase Orders (Purchase Order Details) ZPA – Accrual Journal Lines (Accrual Journal Lines) ZPC –Payroll Encumbrance (HRIS Payroll Encumbrance) ZPY – Payroll Salary (HRIS Payroll Salary) The following are some of the common Source Codes that does not provide further drilldown options ALO – Allocation process EOM – End of Month Journal (It can be either Actuals or Accruals) GST – GST Adjustments INT – Interest Distribution (System generated) OLE – Online Encumbrance (Commit.) Entry Journal ONL –Online Journal Entry PRT – Payroll Tax (System generated) SSJ – Spreadsheet Journal
  23. Exercise F1_Std Financial Statement COFA Entertainment - Sundry Other Revenue - YTD Actual Journal Lines Account by Period Billing Line Details AP excl Procurement Card Procurement Card
  24. Exercise PrjStatS COFA PS19432 - Revenue Billing Line Details PrjStatD PS19433 Non People Costs Total Commitment
  25. Scheduling Reports
  26. Reporting Console First time users will need to select Preferences. Ensure that the tick box labelled Enabled under the heading Process Request Notification is ticked.
  27. Adding Reports to the Reporting Console Ensure the Process Bookmarks radio button is selected as well as the type of process you are scheduling (in this case nVision Report) Select the report you want to schedule.
  28. Running a report from the Reporting Console Select the date you’d like the report to run to Choose email as the Type Choose Excel as the format for the report Select the scope for your report
  29. Running a report from the Reporting Console Choose a Scope Enter the File Template (if unsure copy) Enter the Directory Name (if unsure copy) Enter your email address.
  30. Running a report from the Reporting Console Choose the date & time you want the report to run – run larger reports overnight so that it reduces the load on the systems during business hours
  31. Important things to Remember Saving Reports The report can be saved to client drive Save any drill you also require – you cannot drill down on summary totals in your saved report files.
  32. Important things to Remember Information provided is up to the close of business of the previous day and may include some journals posted to the current day. Beware when running LTD (Life To Date) reports in NS Financials – run them in Citrix instead. Reports may also be scheduled (preferably overnight) in NS Financials via the Reporting Console and delivered by email
  33. Support & Guidance Finance Website – Reporting https://www.fin.unsw.edu.au/Reporting/Reporting.html UNSW Finance Reporting Guide https://www.fin.unsw.edu.au/files/Training/nVisionReports/Reporting_User_Guide.pdf Faculty Finance Managers & Management Accountants https://www.fin.unsw.edu.au/InformationCentre/WhoCanHelp.html#8 Online Training Tool http://www.fin.unsw.edu.au/NSF_KnowledgeBase/OnlineTrainingTool.html Quick Reference Guides http://www.fin.unsw.edu.au/NSF_KnowledgeBase/QRG.html
  34. User Support & Training Questions? Finance Website – Training https://www.fin.unsw.edu.au/NSF_KnowledgeBase/FKB_Training.html Training Enquiries Rohin Whitford, Finance Trainer Ext. 53550, Email fti@unsw.edu.au
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