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Overview. Presentation objectiveTo highlight the key points contained in PRP subcontractor agreements Contracts signed 20 core partners have signed PRP contracts
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1.
Contracts – Inception Workshop
October 2011
PENNY CHIKUMBA
2. Overview Presentation objective
To highlight the key points contained in PRP subcontractor agreements
Contracts signed
20 core partners have signed PRP contracts – 7 Local and 13 International, 1 outstanding
More partners are likely to be engaged under the innovations fund
3. Dates Effective Date - 1st September 2011
Retroactive Financing Limit & Date – as negotiated
End Date - 31st August 2012
Last Disbursement Date - 25th September 2012
Implementation Term - 12 Months
4. More Dates...
Monthly Progress Reports - against indicators, captured in PRP beneficiary database - by the 7th
Quarterly Reports – by the 20th
Completion Report + program evaluation report within 25 calendar days
Monthly Financial Expenditure Report - by the 25th
Quarterly Request for Funds and Actual Expenditure Report - by the 25th day of the month following the end of the quarter
Final Financial Report - within 25 calendar days of completion, or upon termination
5. Audits
Annual audited accounts for each of the financial years covered - 4 months
A final audit - within 1 month of completion
6. Asset Management
Maintain asset registers & notify GRM of changes
Disposal - assets remain property of the donors and must not be disposed of except as DFID directs through GRM
Comprehensive insurance cover
No major asset procurements by partners in this last year
Any asset procurement should be cleared with GRM
7. Contract performance Put in place and adhere to financial and administrative policies and procedures - commensurate with the size and complexity of the organisation
Partner performance will be measured – quality, comprehensiveness & progress - agreed work plan, log frame & narrative
Cooperate fully in field technical and compliance visits
Comply - dates, audits, assets, procurement, achieve targets & adhere to all contract conditions
8. THANK YOU