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Information Sharing Working Group Presentation to the Federal Data Architecture Subcommittee. Bryan Aucoin, Enterra Solutions Jarl Magnusson, DNV 12 September 2007. AFEI ISWG – DAS Presentation Agenda. Introduction Bottom lines first: AFEI ISWG - How We Got Here
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Information Sharing Working Group Presentation to the Federal Data Architecture Subcommittee Bryan Aucoin, Enterra Solutions Jarl Magnusson, DNV 12 September 2007
AFEI ISWG – DAS Presentation Agenda • Introduction • Bottom lines first: • AFEI ISWG - How We Got Here • Review of the Abbreviated Checklist • AFEI Analysis • Strategy for Socialization • Next Steps 31 Aug 07 DoD Information Sharing DoD Information Sharing Federal Data Architecture Subcommittee Implementation Implementation Recommendation Recommendation
DoD Information Sharing Implementation Recommendation AFEI ISWG – How We Got Here • DoD ASD(NII)/DoD CIO requested AFEI to form an Information Sharing Working Group (ISWG) to bring together Senior Leadership from: • Federal Government • State & Local Government • Private Sector • Academia • Working Group was asked to produce Recommendations and a Checklist for Implementing Governance within large federated environments
DoD Information Sharing Implementation Recommendation AFEI ISWG – How We Got Here • AFEI Information Sharing Working Group (ISWG) formed, co-chaired by: • Bryan Aucoin – Enterra Solutions • Jarl Magnusson - DNV • AFEI ISWG assembled Core Group of Senior level Representatives: • AFEI ISWG Core Group agreed to meet on a regular basis to discuss and review deliverables
DoD Information Sharing Implementation Recommendation AFEI ISWG Recommendations - Purpose • To provide concepts and approaches for the Governance of Information Sharing in large federated environments • The ISWG is focused on governance concepts and approaches that are: • Self-forming, self-organizing and self-regulating • Required to support the establishment and maintenance of trust relationships for sharing . • Agile: supporting rapid change in business/mission requirements • Light-weight: can be reliably implemented with minimal additional administrative burden
DoD Information Sharing Implementation Recommendation • Recommendations within this report apply to the Department of Defense (DoD) and between DoD and its mission partners in the extended enterprise: • The U.S. Federal Enterprise • Coalitions led by the United States (U.S.) • State, Local and Tribal partners inside the U.S. • The Aerospace/Defense Community to include the Transglobal Secure Collaboration Program • Recommendations within this report are driven by the five DoD Information Sharing Strategy Touchstones : • Culture – the “Will” to Share • Policy – the “Business Rules” to Share • Governance – the Sharing “Environment” • Economics & Resources – the “Value” of Sharing • Technology Infrastructure – the “Capability” to Share AFEI ISWG Recommendations - Scope
DoD Information Sharing Implementation Recommendation The Current State … “Where do we want to be ???” DoD Information Sharing – The Need • Information Sharing is a national imperative • Communities share information routinely, however, information sharing is not routine. There are still intrinsic barriers: • Culture - information is created based on an organization’s immediate requirements with little regard to the potential for “external” inter- and intra- enterprise reuse • Policy – multiple policies exist for information sharing, sensitive data, with no established methodology for policy reconciliation across the extended enterprise • Resources – few incentives, if any, for program managers to allocate resources away from funded projects to “external requirements” like information sharing • Technology – the technology already exists, need to agree on information sharing standards, architecture, implementation
DoD Information Sharing Implementation Recommendation DoD Information Sharing – The VisionThe Target State … “Where do we want to be ???” • “Deliver the power of information to ensure mission success through an agile enterprise with freedom of maneuverability across the information environment.” - DoD Information Strategy • An Information Environment that: • Promotes, Encourages, and Incentivizes Information Sharing • Achieves an Extended Enterprise • Strengthens Information Agility • Ensure Trust across organizations • A Governance framework that effects Information Sharing strategy and operations, tailored to fit the extant evolutionary stage of an enterprise • Information that is treated as a valuable, reusable asset.
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Core Concepts • The ISWG introduces a new term: “Meta-Governance” • Meta-governance = the governance of governance • The purpose of meta-governance is to guide self-forming federations through a series of evolutionary stages toward best practices. • Best Practices are based on empirical analysis of IT governance • The appropriate governance style will depend on the stage of evolution • The end-game of evolution … • Information Mobility – Information Stewardship
Stages of Evolution • Instantiation • New Concepts • Implementations • Aggregation • Formation of Communities • Codification and • Reconciliation • Establish Rule Sets • Form Boundaries • Assimilation • Transition to Infrastructure Prevalent Styles of Governance “Anarchical” Federated Information Mobility Role of Meta-Governance • Provide venues for the creation and exploration of new ideas • Foster the Creation of Communities of Interest, Communities of Practices • Act as fair broker among CoIs, CoPs • Identify and elevate best practices • Govern Policy • Disseminate actionable guidance
Defining “Best Practices” How top performers manage IT* Most common pattern for all firms • From IT Governance, How IT Performers Manage IT Decisions for Superior Results, Peter Weill and Jeanne W. Ross, 2004. Reproduced with permission.
DoD Information Sharing Implementation Recommendation DoD Information Sharing – The Checklists • Phase 0: Set up “light weight” Meta Governance • Phase 1: Provide the means for Federations to form • Phase 2: Provide the means for federations to self-organize and self-regulate... Provide the means to arbitrate differences among federations • Phase 3: Provide the means to establish information stewardship
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Phase 0 Check List“General” • Establish Information Sharing Policies for the entire extended enterprise • Establish Roles and Responsibilities for: • ASD (NII)/CIO DoD – the Meta-Governor • CoIs/CoPs – The Self-Forming Federation(s) • Information Stewards • Communicate Information Governance principles, structure and core procedures to Senior Mgmt. and to the Organization at large. • Train personnel who are responsible for the management of programs and the execution of funds in Information Sharing
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Phase 1 Check List‘Enterprise Level” • Instantiation • Establish Venues of Collaboration around Information Sharing needs • Create standing process for identifying and endorsing CoIs/CoPs around mission/business needs for Information Sharing : • Aggregation, Codification, Reconciliation • Establish “Fair Broker” to reconcile differences between Communities • Provide boiler-plate agreements to formalized governance within a CoI/CoP • Assimilation • Provide a method of selecting, training, and appointment of Information Stewards
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Phase 2 Check List‘Communities of Interest/Communities of Practice Level” • The checklist we began with … • Establish “Terms of Reference” • Community Principals • Community Scope • Community Purpose • Community Approach to Governance • Community Deliverables • Create standing process for identifying and endorsing CoIs/CoPs around mission/business needs for Information Sharing :
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Phase 3 Check List‘Information Steward Level” • Continue to focus on effective Information Sharing governance implementation. • Things1 to govern include: • Stewardship Principles • Information Sharing Architecture • The Services of Common Concern (e.g., directories, collaborative spaces, etc.) management by the steward • Information Sharing Needs • Investments and Priorities managed by the steward on behalf of the extended enterprise. 1 – same five things to govern as the other two levels
Information Sharing Working Group Strategy for Socialization
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Audiences • Department of Defense • The Federal Community • Private Sector • Academia • International Partners
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Approach • Targeted presentations to individuals and groups. • Periodic on-line collaboration sessions (e.g., Web-Ex) • Request ISWG recommendations on targets for engagement.
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Engagement Targets • DoD • ASD(NII)/DoD CIO • Information Sharing Plan Task Force • The Federal Community • Federal Data Architecture Subcommittee • Pursuant to presentations to the Architecture and • Infrastructure Committee and the Federal CIO • Council • Office of Management and Budget • Director of National Intelligence • CIO and Mission Organizations • Information Sharing Environment Program Manager • Request DAS recommendations on targets for engagement.
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Private Sector • AFEI Board • NDIA • Transglobal Secure Collaboration Program (TSCP) • Industry Advisory Council (affiliated w/ CIO Counsel) • Markle Foundation (TBR)
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Academia • MIT Sloane School (TBR) • Harvard (Kennedy School of Government) • Carnegie Mellon
DoD Information Sharing Implementation Recommendation DoD Information Sharing – International Partners • Swedish Ministry of Defense • United Kingdom Ministry of Defense
Information Sharing Working Group Next Steps
DoD Information Sharing Implementation Recommendation DoD Information Sharing – Immediate Next Steps • DoD Information Sharing Implementation Strategy Presentation Nov 7th, 2007 (TBR) • Two additional formal meetings, with Conference Call and Web-Ex provided, before Nov 7th • Sometime near end of September • Sometime near end of October (final White Paper) • Agree on “Drop Dead Date” for final White Paper for Nov 7th Presentation
Information Sharing Hierarchy of Needs Business/Mission Function Specific Step 4: “Use the Connections” Make Decisions Information Utilization Step 3: “Connect the dots” Information (Facts) Discovery and Integration Step 2: “Find the dots” Focus of the IC-DoD SOA Enable all Business/ Mission Functions Data Discovery And Access Step 1: “Get the dots” Focus of Universal Core Data Capture and Retention Data Creation
DoD Information Sharing Strategy -“The Vision” Deliver the Power of Information to ensure Mission Success through an Agile Enterprise with Freedom of Maneuverability across the Information Environment The 5 Implementation Approaches The 5 “Touchstone” Information Sharing Areas The Current DoD Environment The Necessary DoD Environment The Necessary DoD Environment “The Vision” Current Information Sharing State Future Information Sharing State The 4 Goals
The 4 DoD Information Sharing Goals • Promote and Encourage Sharing • Achieve an Extended Enterprise • Strengthen Agility to accommodate unanticipated events • Ensure Trust across Organizations The 5 DoD Information Sharing Implementation Approaches • Recognize and leverage the “Information Sharing Value Chain” • Forge “Information Mobility” (Technology, Workforce Info Sharing Competence, Social Networks, Policies, Security) • Make Information a Force Multiplier through Sharing (Volume, Veracity, Velocity, Vector) • Promote a Federated Information Sharing Community/Environment • Address the Economic Reality of Information Sharing The 5 DoD Information Sharing Touchstone Areas • Culture – the “Will” to Share • Policy – the “Business Rules” to Share • Governance – the “Environment” influencing Sharing • Economics & Resources – the “Value” of Sharing • Technology Infrastructure – the “Capability” to enable Sharing
Key Information Sharing Concepts • Federation • Information Mobility • Trust / Trustworthiness • Extended Enterprise • Value Chain to Decision & Actions
Service Branches DoD COCOMs GIG WMA DIMA BMA EIEMA JCS OSD DoD Mission Areas DoD Field Activities DoD Agencies AFEI Information Sharing Working Group – Recommendation Scope (DoD Internal)
Federated Agency Partners DoD Private Sector Partners AFEI Information Sharing Working Group – Recommendation Scope (DoD External) MoD Partners NGOs GIG State & Local Groups Intelligence Community (IC)