Welcome

1. Welcome Commitment Control (KK): Refresher Training Key Points

2. Agenda What’s Changed in the Materials? Key Points to Emphasize Key UPK Topics Exercises SFS KK Path and Learning Resources

3. What’s Changed in the Materials – KK215 Key Updates (1 of 3)

4. What’s Changed in the Materials – KK215 (cont) Key Updates (2 of 3)

5. What’s Changed in the Materials – KK215 (cont) Key Updates (3 of 3)

6. Key Points to Emphasize – KK215 • The Budget Context button allows the users to see two important things at a glance: • The ChartField values and their descriptions • The LTD information about the budget line (line amount, previous amount, changed amount, parent amount, and percent of parent) • There is a two step process for saving and submitting journals: • Journal must be saved. Before it is submitted to workflow, all fields are open and may still be updated. • To submit to workflow, must click the Submit button to send it for approval through workflow. • Some important clarifications on Inter-Agency Budget Transfers (Sub-allocations): • Sub-allocations should always be done at the appropriation level • Sub-allocation workflow (all agencies must approve before DOB & OSC can review/approve).

7. Key Points to Emphasize – KK215 • Budget Journal that is denied: • Denied budget routed back to the worklist of the initiator • Budget journal is returned to them with the ChartFields open again, so changes can be made to “fix” the journal • After updating the journal, it then must be re-submitted to workflow • Budget Journal that errors out when attempting to post: • Step 1. Access the original budget journal in error • Step 2. Copy the original budget journal in error • Step 3 - On the copy, correct the error(s) • Step 4 - Save the copy and submit it to workflow • (it will begin the workflow routing at the level of the person who resolved the error) • Step 5 - Delete the original journal that remains in error status

8. Key Points to Emphasize – KK215 • 3 Buckets of Budgets in SFS: • Statewide KK – statewide chart of accounts • Agency KK – operating budgets • DOB KK – spending Plans • Two types of Budget Checking in SFS: • Hard controls – does not allow the transaction to pass in SFS • Soft controls – produces a warning message that budget is about to be exceeded, but does not prevent the transaction for going through in SFS • Budget Checking for transactions • Transactions, such as purchase orders and vouchers, are budget checked; meaning the transaction will check the available budget and reduce the budget by the amount of the transaction. If there is insufficient budget available the transaction will fail.

9. Key Points to Emphasize – KK215 • Appropriations and Segregations • Control at bill copy level of detail (Department, Program, Fund/Subfund, Account and Budget Reference) • Two Account levels available to support varying levels of detail for State and Federal funds • Agencies electronically submit budget journals (certificates) • Agency, DOB, and OSC approval and signoff is captured in SFS

10. Exercises – KK Training Exercises: Navigation refresher Creating a budget journal Working with a budget journal (locating journal, adding multiple lines, saving, downloading to Excel and submitting to workflow) Copying a budget journal Resolving budget journal errors The Three Step Process Viewing Budget Overview inquiry and downloading to Excel

11. Key UPK Topics – KK215 • Entering budget transfers • Entering an Intra-Agency transfer • Entering an Inter-Agency transfer • Inquiring upon budget journal errors

12. SFS KK Learning Path and Resources SFS KK Training Structure

13. SFS AR Learning Path and Resources Location of Training Materials and Class Preparation Aids

14. Conclusion Thank you for your participation!