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Customer Name Here Date Here Presenter: Jim Halepaska

Customer Name Here Date Here Presenter: Jim Halepaska. Introduction and Z Option Company Background GLSU Product Overview Why you need a General Ledger Spreadsheet Uploader How GLSU works Functional Demo Hands-On/ Show and Tell Specific Examples Wrap-Up. Agenda.

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Customer Name Here Date Here Presenter: Jim Halepaska

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  1. Customer Name HereDate HerePresenter: Jim Halepaska

  2. Introduction and Z Option Company Background GLSU Product Overview Why you need a General Ledger Spreadsheet Uploader How GLSU works Functional Demo Hands-On/ Show and Tell Specific Examples Wrap-Up Agenda

  3. Z Option Company Background • Located in Lewisville, Texas (Near Dallas) • Formed in 1998 • Started by accountants and programmers • SAP Software Partner • World-class products and support • Customers of all sizes in all industries

  4. Z Option Customers

  5. General Product Overview

  6. Why you need FI Document Uploader: • Functional: • Use all the standard Excel functionality to calculate values • Never re-key your GL entries again • Minimize the chance of errors • Create more detailed data in less time with less effort • Improve variance analysis

  7. Why you need aGeneral Ledger Spreadsheet Uploader: • New Implementation / Re-Implementation: • avoid throw-away, custom legacy data interface programs • use for FI balances and have an everyday tool on day one of go-live • free up development resources to work on enhancements you can't buy off-the-shelf

  8. Why you need aGeneral Ledger Spreadsheet Uploader: • Technical: • GLSU works now (Free Remote Installation Assistance requires 1 – 2 hours) • Reduce support and ongoing development costs • Simplify SAP upgrades • Thousands of users to let us know of problems

  9. How GLSU Works: • Easy user interface • Leverage existing Excel skills • Directly posts from the spreadsheet • Flexible layouts • SAP Document Numbers returned to the spreadsheet • Attach source workbook to posted document in SAP

  10. How GLSU Works (cont’d): • Pre-validation of data before loading • Master Data lookups • Post more than 1,000 line items • Post multiple documents from 1 worksheet • Post / Park / Accrual / Foreign Curr Adj • 双重字节字符 (Asian character support)

  11. How GLSU Works (cont’d): • Free Trial Period • Premium and Standard Users • SAP 4.6c and later • Unicode Support • ECC 6.0? / NewGL? • SAP GUI

  12. LSI Logic Efficiencies using GLSU • Prepared by Laurie Keene at LSI Logic

  13. User-Configuration

  14. On-line Pre-Validation of Data

  15. Off-Line Pre-Validation of Data

  16. Pre-Validation of Data • Business Area • Business Area Fund • Commitment Item • Company Codes • Cost Centers • Cost Element • Currency • Customer • Document Types • Employee Number • Field Status Group • Fixed Asset • Fund • Fund Center • GL Accounts • Internal Order • Material • Posting Keys • Profit Centers • Tax Code • Trading Partner • Vendor • WBS Element

  17. Additional Validation Info • Custom Pre-Validations • Write your own GLSU pre-validations • Written in ABAP using your own resources • All errors are returned to Excel • SAP validations • All SAP occur at posting • Displayed one at a time in Excel

  18. Direct Posting Process

  19. Hands-on Portion of Demo • Spreadsheet Walkthrough • Initialize a new GLSU page • Key two-line JV with minimum field status group requirements • Show balancing feature • Add/change/delete columns with GLSU-> Choose Fields • Validate Documents with GLSU->Validate • Add Blank Columns • =glsu_description functionality • Add formulas to columns • Add document number to header and show auto-population • “Skip” feature in “A” column • Spreadsheet Options • Multiple Systems • Post/Park/Accrual • Formatting options • Posting • Save file • GLSU->Post Document • Show error handling • Login is maintained between postings • Exporting • Save file • GLSU->Export Document

  20. Hands-on Portion of Demo (cont’d) • ZGLSU Walkthrough • Post an Export file • Maximum lines per document • Balancing account maintenance • User History • Show history for user • Show reset functionality • Configurable retention period (new in version 2.1) • Validation Options • Turn on/off specific fields • Turn on/off master data texts for specific fields • Premium user site-wide configuration over Suppressed/Required/Optional • Company Code specifier • Initial order of fields in picklist • Administrative Functionality • Upload/Download Templates • Maintain License • Maintain Premium Users • Technical Settings

  21. GLSU Example Templates • Expense Report • Journal entry form • Multiple Misc. Vendor invoices • Asian character support

  22. Travel & Expense Form

  23. Journal Entry Form

  24. Multiple Misc. Vendor Invoices* *Dropped Header feature may be used on most header fields on any transaction

  25. Asian Character Support (unicode)

  26. Z Option Future Focus • Planned Enhancements • Development Prioritization • Annual Attendance at SAPFI, ASUG, and GFOA Events

  27. General Q & A Contact Information: www.zoption.com Wrap-Up

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