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PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES

PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES. Intergovernmental Council for the Information for All Programme Twelfth Meeting of the Bureau Open thematic debate on Information Preservation Paris, 3 April 2007 Dietrich Schüller Presenting the Context.

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PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES

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  1. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES • Intergovernmental Council for the • Information for All Programme • Twelfth Meeting of the Bureau • Open thematic debate on • Information Preservation • Paris, 3 April 2007 • Dietrich Schüller • Presenting the Context

  2. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Preservation of information • Two basic tasks • bring documents into repositories • preserve documents

  3. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Bringing documents into repositories • Selection vs keeping everything – (administration) archives vs libraries (depot legal) • Sub-issue: the case of audio-, video, and electronic documents hitherto outside professional custody

  4. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Preserving documents • The paradox inverse relation between age of document technology and longevity: clay tablets vs digital files • Additional threat for machine readable documents: availability of specific hard and software • Shift from passive to active preservation

  5. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • The role of digitisation • All kinds of documents • Opening new dimensions of democratic access • Secondary preservation by lifting stress from originals by use • Audio and video documents • Indispensable measure for long-term preservation by subsequent migration

  6. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Digitisation ≠ (yet) preservation • Generally, text and photographic materials are preserved in their original forms, digital copies are surrogates for access only • Audio and video: digitisation is not the final solution for preservation, but only a first step • Digital files are the most endangered species amongst documents, vulnerable and volatile • Long-term preservation of digital information is a considerable technical, strategic, and financial challenge

  7. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Costs of preservation • Classical documents • optimising and maintaining storage conditions • restoration • disaster preparedness

  8. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Audio, video and electronic documents • Conversion (“ingest”) to digital repositories (NB: digital documents generally also need some conversion) • Maintaining digital files alive • data integrity checking • migration: automated systems vs manual approaches • hardware and storage media prices plunging • software

  9. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Present digital preservation costs: • 5-8 $ or € /GB/year • Aim to be reached within short (?) term: • 1 $ or € /GB/year

  10. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Memory of the World Sub-Committee on Technology: • Kevin Bradley: Risks Associated with the Use of Recordable CDs and DVDs as Reliable Storage Media in Archival Collections - Strategies and Alternatives, Paris, UNESCO 2006 www.unesco.org/webworld/risk • Kevin Bradley et al: Open Source Archival Repository Software (to be published 2007)

  11. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Worldwide overview (sketch) • Situation of archives dependent from • organisational • financial • climatic • frame work

  12. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Organisation and financing • Strongly dependant from governmental input – private sponsorship upcoming • Central vs decentralised institutions • Problems of continuity of funding in GIS countries • EU commission supported access, but left preservation to member states • Worldwide: 80% of materials related to cultural and linguistic diversity outside (proper) archival custody

  13. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • UNESCO Memory of the World Programme • Member states should use its potential for awareness raising – beyond the register!

  14. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Climatic conditions in southern countries • Permanent struggle against • humidity • temperature • insects and pest • fungus • Low-cost improvement of storage conditions possible • Digitisation potential factor in reducing permanent storage costs

  15. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Acetate cellulose tape suffering from extreme deformation due to hydrolysis

  16. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller Fungus growth through permanent storage at RH-levels above 65 %

  17. PHONOGRAMMARCHIV − AUSTRIAN ACADEMY OF SCIENCES Dietrich Schüller • Thank you ! • dietrich.schueller@oeaw.ac.at • www.pha.oeaw.ac.at

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