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May 4, 2012 Board of Directors Meeting

May 4, 2012 Board of Directors Meeting. STW Recycling District. May 4, 2012. Board of Director’s STARK Thomas Bernabei Janet Weir Creighton Dr. Peter Ferguson TUSCARAWAS Chris Abbuhl Jim Seldenright Kerry Metzger WAYNE Jim Carmichael Ann Obrecht Scott Wiggam. Roll Call

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May 4, 2012 Board of Directors Meeting

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  1. May 4, 2012 Board of Directors Meeting STW Recycling District

  2. May 4, 2012 Board of Director’s STARKThomas BernabeiJanet Weir CreightonDr. Peter FergusonTUSCARAWASChris AbbuhlJim SeldenrightKerry Metzger WAYNEJim CarmichaelAnn ObrechtScott Wiggam • Roll Call • Approve May 4, 2012 Board of Directors Meeting Agenda • Approve January 6, 2012 Board of Directors Meeting Minutes • Public Speaks • Finance Director’s Report • Executive Director’s Report • Budget Committee Report • Executive Session to Discuss Pending Litigation • Other Business • Adjournment

  3. Approve January 6, 2012 Board of Directors Meeting Minutes

  4. Public Speaks

  5. Finance Director’s Report

  6. Current Cash Position (as of April 27, 2012)

  7. Revenues versus Expenses (As of April 27, 2012)

  8. Total Tipping Fee Revenue Projected

  9. Tipping Fee Revenue Update • Tipping fee revenue is up 1.43% in 2012 from 2011 in the first quarter. • Using the first quarter of revenue, we can project an annual tipping fee revenue total of approximately $2,980,000 based on 22% of actual annual revenue was collected during this time period over the last two years.

  10. 1st Quarter 2012 Investment Report

  11. 2012 Certificate of Total Resources Motion to approve the 2012 Official Certificate of Estimated Resources as presented retroactive to January 1, 2012.

  12. Ohio Auditor of State Fraud Hotline House Bill 66/ AOS Bulletin 2012-003 Makes Changes To The Auditor of State (AOS) Fraud Hotline • Impacts All Public Employers • Effective May 4, 2012 • Requires Notice to Employees of the Fraud-Reporting System • Employees Must Confirm Receipt of Information About the Reporting System • Allows All Ohio Citizens, Including Public Employees, To Report Fraud

  13. AOS Fraud Contact Information • Telephone Number 1-866-FRAUD OH (1-866-372-8364) • US Mail Ohio Auditor of State’s office Special Investigations Unit 88 East Broad Street P.O. Box 1140 Columbus, Ohio 43215 • Website www.ohioauditor.gov

  14. Amendment to District Policy and Procedure Manual Auditor of State’s Fraud Reporting System GEN.18 The Ohio Auditor of State’s office maintains a system for the reporting of fraud, including misuse of public money by any official or office. The system allows all Ohio citizens, including public employees, the opportunity to make anonymous complaints through a toll free number, the Auditor of State’s website, or through the United States mail. Auditor of State’s fraud contact information: Telephone Number: 1-866-FRAUD OH (1-866-372-8364) United States Mail: Ohio Auditor of State’s Office Special Investigations Unit 88 East Broad Street P.O. Box 1140 Columbus, Ohio 43215 Website:www.ohioauditor.gov Governing statute: ORC 117.103 Motion to approve the Auditor of State’s Fraud Reporting System policy as presented to be included in the Policy & Procedure Manual.

  15. Executive Director’s Report

  16. Household Hazardous Waste Expenditures STW-5 Household Hazardous Waste Collection & STW-7 Electronics Recycling Program

  17. Community Recycle Events STW-7 Computer/Electronics Recycling Program • The District may facilitate computer collections for individual political subdivisions.

  18. Yard Waste Collection Expenditures STW-3 Yard Waste Management Program 3 Year Savings = $2,299,302 19 District Yard Waste Sites No Cost Agreements Earth-n-Wood & Paradise

  19. Canton Township Yardwaste Site STW-3 Yard Waste Management Program • Moved to New Location List of Donors • Earth n Wood • Reliable Ready Mix • Joseph A. Jeffries • Kings Landscaping (Dave King) • Mr. Charles Giaquinta

  20. Annual Teacher Workshop Wednesday, June 20, 2012 STW-29 Education and Awareness Program Solar Panel Newcomerstown Elementary Slesnick Recycling Tour

  21. Newcomerstown Landfill Cap ($1,552,000 District Grant) STW-41 – Newcomerstown Landfill AEP Damages Update

  22. Newcomerstown Landfill Cap Repairs STW-41 – Newcomerstown Landfill Damages Resulting from AEP Trucks Driving Across the Final Cap System Under Review by the OEPA • December 19, 2011 • Ohio EPA (OEPA) requests American Electric Power (AEP) to prepare a work plan to repair damages • February 21, 2012 • AEP submits proposed work plan to the OEPA • March 12, 2012 • OEPA accepts work plan (to be completed this summer)

  23. Food WasteCompost Enhancement Program STW-4 Food Waste Management Program • The District will determine if any of the compost facilities are interested in applying for a license to begin processing food waste and fats, oils and greases • Mailed letters to 36 District compost facilities on April 5, 2012

  24. Electronic Recycling Audit Program STW-7 Computer/Electronics Recycling Program • Audit of District computer and electronic recyclers • Mailed letters to 9 District computer/electronic recyclers on April 11, 2012 Recycle Me!

  25. Community Recycling Program STW-1 Curbside Recycling Program & STW-2 Drop-off Recycling Program • The District will continue to work with political subdivisions to transition the costs to the residents • The District has grant programs to help with political subdivision with funding • City of Canton • City of Dover • City of New Philadelphia • City of Wooster • Mailed letters to 53 District cities and villages on April 10, 2012

  26. Pharmaceutical Collection STW-5 Household Hazardous Waste Collection & STW-29 Education and Awareness Program GREAT SUCCESS • Increase participants’ knowledge of District programs and private sector service offerings and capabilities • Increase the use of District resources, information and technical assistance

  27. Facility Tours STW-31 Industrial Technical Assistance • The District will target commercial businesses to conduct waste assessments and other forms of technical assistance to: • Increase awareness • Recycling • Proper management of solid waste

  28. 2011 Recycling Tonnages(Report Card) *Private Sector Collection & Data

  29. 2011 Annual District Report (ADR) • Mailed surveys to: • 2,387 commercial businesses • 1,429 industrial businesses • 165 responders as of April 30, 2012 (65 new responders) • The District will follow up to ensure that previous responders complete the survey • ADR is due on June 1, 2012 • CCAO/OSWDO recommendation: required broker reporting of recycling tonnage

  30. H.B. 592 Proposed Changes • Legislation that created Solid Waste Districts, how they operate and are funded • 18-month review process by the Ohio EPA (began February 2012) • Commissioners Creighton and Dr. Ferguson and Director Held serve on the CCAO/OSWDO Review Committee • Presently under review (projected mid 2013) • CCAO legislative recommendations on H.B. 592 at May 18, 2012 CCAO Board meeting (Commissioners Obrecht, Metzger & Dr. Ferguson)

  31. S.B. 290 • Prohibits Solid Waste District from using funds to acquire or operate recycling equipment or facilities • CCAO opposes S.B. 290 • Presently in committee

  32. Budget Committee Report

  33. 2012 District Newsletter(Mailing – July 31, 2012) STW-29 Education and Awareness Program The District will distribute annually a newsletter throughout the tri-county area that summarizes local recycling options for residents and business in the District.

  34. 2012 Newsletter RFP STW-29 Education and Awareness Program Motion to approve the District’s 2012 Newsletter for an amount not to exceed $75,000 to be awarded to Freeport Press.

  35. Stark County Health Department Well Monitoring Grant (American Landfill) STW-28 Health Department Grants – Well Monitoring • Assists residents with determining if their drinking water supply has been adversely affected by the operation of a neighboring solid waste landfill • Results will be compared to previous results to determine if there is a change in groundwater composition Motion to approve Stark County Health Department’s 2012 Well Monitoring grant request for $20,000.

  36. 2012 Apple Creek Manning Group Grant • Girl Scout Troop 2024 (discontinued) • Waynedale High School Cheerleading Motion to approve Waynedale High School Cheerleading for a 2012 manning group grant for $1,600 (4 cleanups per month) retroactive to May 1, 2012

  37. Executive Session to Discuss Pending Litigation Roll Call Vote Needed

  38. Other Business

  39. Adjournment Next Board of Directors Meeting: September 7, 2012 @ 9:30am

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