Project Development Agreement Interview

1. Project Development Agreement Interview Project Information CALTRANS Information • The PACT interview for Project Development Agreements consists of the dialogs listed at right, in the order shown. • Use this diagram to understand how answers to interview questions affect the interview and the printed agreement. •   Every question serves a purpose.   • PACT logic uses answers to the interview questions to identify: • Which questions to display • Which dialogs to display • Which articles to print in the agreement •    Partner Information Project Development Agreement FUNDING PARTNER Information SPONSOR Information IMPLEMENTING AGENCY Information PA&ED Permits Information Scope Summary PA&ED Permits Information R/W Information • Navigation Options • Click to go page-by-page like a book. • Click a dialog to jump right to it. • Click hyperlinks for more details. • Click to return to this page. CONSTRUCTION Information Funding Summary Billing & Payment Information Dialog List Schedule General Conditions Add Additional Articles

2. Project Information About Project information is made up of the basic job stamp information for the greater project that this agreement will contribute to. click to close begin interview District County Where is this in approved agreements? Route Header for in-process agreements Post Mile EA C.b.4, C.b.19, C.b.24, C.b.25, C.b.26, C.b.27, C.b.29, C.b.31, C.b.37, C.b.38, C.b.42, C.b.44, C.f.3, C.x.1, C.x.6, D.1, D.2, D.3, D.5, D.7, D.9, D.12, D.15, D.16, D.18, D.20, D.22, D.21, D.25, D.26, D.27, D.28, D.29, D.30, D.31, D.32, D.37, D.38, D.40, D.41, D.43, D.44, D.46, D.48, D.49, D.50, D.51D.52, D.53, D.54, D.55, L.l.1 , L.l.3, L.l.5, L.l.6, L.l.8, L.l.9, L.l.10, L.l.12, L.l.13, L.l.14, L.l.15, L.l.16, L.l.17, L.l.18, L.l.19, L.l.23, L.l.26, R.1, R.8, R.11, R.33, S.a.1, S.a.2, S.a.10, S.a.13, S.a.14, S.a.15, S.a.16, S.a.17, S.a.26, S.a.28, S.a.31, S.a.32, S.a.33, S.a.34, S.a.35, S.a.38, S.a.42, S.a.47, S.a.50, S.a.51, S.a.52, S.a.53, S.a.54, S.a.56, S.a.57, S.a.60, S.a.62, S.a.64, S.a.65, S.a.66, S.f.12, S.f.14, S.f.30 District Agreement Number Project Development Agreement Agreement Type Amendment to a Previous Agreement next dialog: CALTRANS Information

3. CALTRANS Information About The CALTRANS Information dialog collects information about the Caltrans people involved with the agreement. Details keyed in this dialog appear in the printed agreement.click to close Contact Name Job Title Streets Address City, ST, ZIP Code Office Phone Mobile Phone (optional) Fax (optional) Email Address (optional) L.l.20 L.L.27 and L.l.28 appear twice in the LL with different language. Who will approve this agreement? District Director or Designee Job Title Who will certify CALTRANS funds committed to this agreement? Name Job Title L.l.31, L.l.32 Who will certify the financial terms and policies for this agreement? Name Job Title L.l.33, L.l.34 next dialog: PARTNER Information

4. PARTNER Information (1 of 2) About The Partner Information dialog collects information about each non-Caltrans partner (s) to the agreement. Details keyed in this dialog appear in the printed agreement.click to close Partner Formal Name R.27, C.b.28 Chartered City R.23 Referred to As (AKA) Municipal Corporation R.24 Type of Agency Corporation, Entity, or District R.25 Joint Powers Authority R.26 PM Contact Name Job Title Street Address City, State, ZIP Code Office Phone Mobile Phone (optional) Fax (optional) Email Address (optional) C.b.27a, C.b.28a S.a.52a RTPA C.b.27a, C.b.28a S.a.52a MPO L.l.21 Other Name and Job Title R.22 No Does this partner have an alternate billing address? Yes Billing Contact Name Job Title Street Address City, State, ZIP Code Office Phone Mobile Phone (optional) Fax (optional) Email Address (optional) L.l.25 cont’d: 2 of 2

5. PARTNER Information (2 of 2) Who will approve this agreement? Name and Job Title L.l.35, L.l.36 Who will witness or attest this agreement? Name and Job Title L.l.37, L.l.38 Who will approve this agreement’s form and procedure? Name and Job Title L.l.39, L.l.40 What are the article IDs for additional signors? Yes Are there any additional signors? No S.a.40, C.b.23, L.l.42, L.l.4 One (1) Number of non-Caltrans partners? R.12, S.a.55, C.b.30, L.l.29, L.l.30, D.42 Two or more (2) next dialog: Project Development Agreement

6. Project Development Agreement (1 of 4) About This dialog collects information on the extent of the cooperative arrangements for the agreement.click to close Work completed under this agreement contributes toward [ ], referred to as PROJECT. R.28, D.47 In the LL, R.28 includes [project title]. Is the question shown on this page the source of the project title? R.34, D.30 PID This agreement will include work in the following project development phases. S.a.67, S.f.16, S.f.58, D.29 PA&ED PS&E and R/W Support S.a.67, S.h.15, D.32, D.33 R/W Capital S.a.67, D.50 CONSTRUCTION Capital D.45, S.a.67, D.32 CONSTRUCTION Support D.31, S.a.67, S.i.14, D.32 cont’d: 2 of 4

7. Project Development Agreement (2 of 4) R.14 No Has any work been completed on PROJECT to date? PA&ED Yes Partner Work completed by CALTRANS What project deliverables have been completed prior to this agreement? Other PS&E and R/W Support R.18 Partner Work completed by CALTRANS Other W.1 R/W Capital R.18 Partner Work completed by CALTRANS W.1 Other CONSTRUCTION Capital R.18 Partner CALTRANS Work completed by Other W.1 CONSTRUCTION Support R.18 Partner CALTRANS Work completed by cont’d: 3 of 4 Other W.1

8. Project Development Agreement (3 of 4) R.18 Partner Who prepared the environmental documentation for this project? CALTRANS R.18 Other R.18, W.1 No R.9 Are there any previous cooperative agreements for PROJECT? Yes R.7 Previous agreement number(s) Developed by partner R.13 R.13 seems to collect info for more than one purpose. See questions in LL. cont’d: 4 of 4

9. Project Development Agreement (4 of 4) Partners will cooperate to ___________________. R.28 Effort What will partners exchange under this agreement? Capital Funding Support Funding Material Property Which dialog(s) or question(s) does each selection generate? next dialog: FUNDING PARTNER Information

10. FUNDING PARTNER Information About Funding Partner Information dialogs identify each partner that is committing funds to the agreement, and the types of funds they are committing.click to close R.20 One (1) funding partner Two or more (2) funding partners R.15 This appears as a dialog on the interview outline, but I’m not sure it has any questions. What you see here are internal logic that occurs based on answer to question in the next two dialogs. next dialog: FUNDING PARTNER: Caltrans

11. FUNDING PARTNER: Caltrans No Is CALTRANS a FUNDING PARTNER for this agreement? C.b.39, L.l.41, D.39 ARRA Yes Corridor Mobility Improvement L.l.27 CALTRANS will commit the following type of funds: Fund Type Matching Fund Type State Route 99 L.l.27 Trade Corridors Improvement L.l.27 STIP Augmentation L.l.28 SHOPP Augmentation L.l.28 State-Local Partnership L.l.28 Traffic Light Synchronization L.l.28 Highway-Railroad Crossing Safety L.l.28 C.b.41 Local S.a.61, C.b.40, C.b.43 Category Matching Fund Category State S.a.61, S.a.63, C.b.40, C.x.13, C.b.43 Federal Other C.b.41 next dialog: FUNDING PARTNER: Party A

12. FUNDING PARTNER: Party A No Is Party A a FUNDING PARTNER for this agreement? Yes Party A will commit the following type of funds: Fund Type Matching Fund Type C.b.39, L.l.41, D.39 ARRA C.b.41 Local Category Matching Fund Category S.a.61, C.b.40, C.b.43 State S.a.61, S.a.63, C.b.40, C.x.13, C.b.43 Federal Other C.b.41 next dialog: SPONSOR Information

13. SPONSOR Information About The Sponsor Information dialog identifies who takes responsibility for securing additional funds for the agreement in the event of cost overruns during the life of the agreement. click to close A single partner will sponsor all WORK R.5 How will PARTNERS sponsor WORK? Partners will co-sponsor all WORK R.29 Partners will co-sponsor WORK by Project Development Phase What articles come from this selection and the percentages keyed in the interview? next dialog: IMPLEMENTING AGENCY Information

14. IMPLEMENTING AGENCY Information (1 of 3) About The Implementing Agency Information dialog outlines responsibilities for satisfying environmental requirements, and the partner who will take on the role as implementing agency.click to close Agreement does not include PA&ED R.17 CALTRANS S.f.1, S.f.11, S.f.19, S.f.67, S.f.68, S.f.57 Agreement includes PA&ED Agreement does not include PA&ED R.17, R.21 Who is CEQA Lead Agency for this PROJECT? Party A S.f.1, S.f.15, S.f.67, S.f.73, S.f.74, S.f.75, W.5 Agreement includes PA&ED Agreement does not include PA&ED R.17, R.21, W.3 Other S.f.1, S.f.67, S.f.73, S.f.74, S.f.75 , W.5 Agreement includes PA&ED cont’d: 2 of 3

15. IMPLEMENTING AGENCY Information (2 of 3) Agreement includes PA&ED C.f.2 C.f.6, C.f.7 No Is NEPA documentation required? C.b.33, C.f.4, C.f.8, D.14 Yes No R.19 Does agreement include PA&ED? Yes S.f.34, S.f.64 S.f.44, S.f.45, D.36 CALTRANS Who is NEPA Lead Agency for this PROJECT? S.f.27, S.f.42, W.6 FHWA S.f.27, S.f.42, W.6, D.34 FTA PA&ED is a project component Agreement involves CEQA and NEPA; CEQA Lead = CALTRANS; NEPA Lead = CALTRANS or FTA or FHWA S.f.49 Other NEPA Lead Agency PA&ED is a project component Agreement involves CEQA and NEPA; CEQA Lead = not CALTRANS; NEPA Lead = CALTRANS or FTA or FHWA S.f.27, W.4 S.f.76 cont’d: 3 of 3

16. IMPLEMENTING AGENCY Information (3 of 3) Which PARTNER will be the IMPLEMENTING AGENCY for PA&ED? R.32 R.32, S.g.1, S.h.4, S.h.16 CALTRANS Which PARTNER will be the IMPLEMENTING AGENCY for PS&E and R/W Support? R.32, S.g.1, S.h.4, S.h.6 Party A Which PARTNER will be the IMPLEMENTING AGENCY for R/W Capital? R.32 Which PARTNER will be the IMPLEMENTING AGENCY for CONSTRUTION Capital? R.32 Which PARTNER will be the IMPLEMENTING AGENCY for CONSTRUCTION Support? R.32, S.i.13, S.i.30 State or Federal funds involved S.i.3 next dialog: PA&ED Information

17. PA&ED Information About .click to close Need a one-sentence description for the wiki. Has this dialog been replaced by the IMPLEMENTING AGENCY Info and PA&ED Permits Info dialogs? (Not the same as PA&ED Permits Info) If not, under what conditions does it appear? next dialog: Scope Summary

18. Scope Summary About The Scope Summary is an embedded WBS spreadsheet for identifying each partner's work responsibility. You will see only those parts of the WBS that apply to the project components identified for the agreement.click to close Some selections on the Scope Summary generate questions or dialogs. What are they? next dialog: PA&ED Permits Information

19. PA&ED Permits Information About The PA&ED Permits dialog is used to designate responsibilities for resource agency permits.click to close This dialog is not listed in the wiki at: http://dap1.dot.ca.gov/pact/index.php/Dialog Need descriptive information and technical details about what makes this dialog appear. According to the lead-in, the dialog appears as a result of selections on the Scope Summary. What are the conditions that make this appear? US Army Corps of Engineers Permit (404) US Forest Service Permit(s ) Please indicated how partners will handle these resource agency permits. US Coast Guard Permit Department of Fish and Game 1600 Agreement Coastal Zone Development Permit Waste Discharge (NPDES) Permit US Fish and Wildlife Service Approval Regional Water Quality Control Board 401 Permit Other Permits Which articles do these selections generate? next dialog: R/W Information

20. R/W Information About .click to close Need a one-sentence description for the wiki. There is no background or summary info in the wiki for this dialog. Need descriptive information, technical details about what makes this dialog appear, and a screen shot. Which articles do these selections generate? Caltrans Who will make necessary arrangements for…any existing utility facilities? Party A Yes Will the California Transportation Commission hear the Resolutions of Necessity? S.h.12 No S.h.13 What is the question or prompt that appears when user answers no? next dialog: CONSTRUCTION Information

21. CONSTRUCTION Information About The Construction Information dialog gathers necessary details related to the construction component.click to close No Will the construction contract involve landscaping? Yes S.i.17 Construction contract changes will be implemented by CCOs. Partners will review and concur on all CCOs over $___. S.i.2 Partners will execute a maintenance agreement prior to completion of work. S.i.25, C.i.8 Please select a maintenance arrangement for this agreement. Maintenance falls under an existing maintenance agreement. S.i.27, C.i.12 No maintenance agreement required. S.i.31, C.i.11 next dialog: Funding Summary

22. Funding Summary About This embedded spreadsheet summarizes the funding types committed by each partner for each component involved in the agreement.click to close There is no information in the wiki for this dialog. What is the source of the fields in the summary? What answers does PACT use to determine the splits for support and capital? Where do the amounts go once keyed? next dialog: Billing and Payment Information

23. Billing and Payment Information About .click to close Need a one-sentence description for the wiki. Work done by one partner will be paid for by a different partner. C.x.2 next dialog: Schedule

24. Schedule About This dialog establishes the source of schedule commitments and frequency of progress reports. click to close Partners will manage the schedule for work through…the Project Management Plan. S.a.30 Schedule commitment S.a.58 Other: ________ Monthly S.a.4 What will be the frequency of progress reports during the implementation of work? Quarterly Final Report Only S.a.39 next dialog: General Conditions

25. General Conditions About General Conditions dialog identifies a few general terms of the agreement, and the types of support materials that become a part of the agreement. click to close Will any material or equipment constructed or installed as part of work on the SHS become the property of anyone other than Caltrans? No Which articles do these selections generate? Questions? Yes In addition to the Scope Summary, Funding Summary, and Spending Summary, will any attachments be included with this agreement? No Yes S.h.13 What is the question or prompt that appears when user answers yes? This agreement will terminate upon completion of work. On what date do you estimate work will be completed? R.16 next dialog: Add Additional Articles

26. Add Additional Articles About When needed, the PDT uses this dialog to add custom articles that are not part of the standard language library.click to close Please explain why this modification of PACT standard language is needed and justified. Does a warning set in the printed agreement? Add a recital: Recital Article Add a Definition: Definition Article Add a Responsibilities Article: Responsibilities Article Only these prompts showed on the screen shots. • Should we link end of interview: • back to the list of dialogs • back to the beginning of the interview • to somewhere else • to nowhere end of interview

27. Help Project Information • Diagram legend: CALTRANS Information Interview Question Partner Information Internal logic Project Development Agreement Answer FUNDING PARTNER Information Effect on Interview SPONSOR Information Printed Article(s) IMPLEMENTING AGENCY Information Hyperlinked text To close help, navigate to a dialog or click Dialog List. PA&ED Permits Information • Navigation tips: • To navigate like a book, click the arrow buttons. • To go back to the top, click Main Menu in the upper right corner. • To see article details, click the hyperlink. Scope Summary PA&ED Permits Information R/W Information CONSTRUCTION Information Funding Summary • Printing options: • Full diagrams (vsd or pdf): Go to theCooperative Agreements Project wikiand click the desired link. • Handouts and slides: TBD Billing & Payment Information Schedule General Conditions Add Additional Articles

28. Blank Dialog – exclude from show About .click to close Question Answer with effects Interview effect Agreement effect cont’d: 2 of 2 next dialog: DIALOG Information