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Mock Interview Project

Howard High Jason Weiss Laurie Terry. Mock Interview Project. DISCLAIMER This power point and interview project was obtained, used and tailored to Howard High School with permission from Debbie Peabody at Union Grove High School in Henry County. For additional information:

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Mock Interview Project

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  1. Howard High Jason Weiss Laurie Terry Mock Interview Project

  2. DISCLAIMER This power point and interview project was obtained, used and tailored to Howard High School with permission from Debbie Peabody at Union Grove High School in Henry County. For additional information: Debbie Peabody Union Grove High School 120 East Lake Road McDonough, GA 30252 678.583.8502 ext 230 dpeabody@henry.k12.ga.us

  3. ORGANIZATIONAL STEPS • SECURE DATE & LOCATIONS • Set your timeline • Delegate tasks • Contact interviewers • Schedule interviews • Student pre-interview products • Research careers • Cover letter • Resume • Reference page • Application • Interview questions • Practice interviews • Interviews • Student responsibilities • Receptionist duties • Interviewers’ information • Breaks and lunch • Gifts • Follow-up • Thank you letter

  4. DELEGATED TASKS • Create Sign-up Flyer and Classroom Flyer • Update/write letter to interviewers (cover letter) • Create/update contact list (on going – advisory members, etc) • Contact interviewers • Email • Phone • Set up and organize notebook of contacts/flyers • Check and answer response emails daily/print for notebook • Send out additional emails as necessary • Contact interviewers a week before assigned day • Schedules • Interviewers • Students

  5. DELEGATED TASKS • Lunches • Determine lunch menu/theme – can been hosted through FCCLA • Create grocery list • Buy groceries • Prepare lunches for 25+ daily • Set up dining area daily • Clean up dining area • Hospitality Room • Create snack list • Buy snacks and drinks • Set out snacks daily • Get ice daily • Clean/straighten room daily • Clean all serving dishes • Interview area • Set up reception and waiting areas each morning • Arrange interviewers’ tables each morning – supplies, etc

  6. DELEGATED TASKS • Receptionists • Determine schedule • Locate volunteers/students – CTSO officers • Train – receptionists and assistants • Deliver folders to teachers (at end of each day) • Thank you letters • Organize thank you letters • Address envelopes • Mail • Compile interviewers comments • Update contact list • New interviewers • Information changes

  7. TIMELINE • Four months prior • Set a date • Reserve interview, reception and waiting areas • Delegate assignments • Develop a list of interviewers with contact information • Create all forms and files • Set up notebook • Determine funding for lunches and hospitality room

  8. TIMELINE • Three months prior • Send out “Save the Date” email/postal • Order supplies • Interviewers’ folders • Manila folders & color coded file labels • Pens • Calculators • Resume paper • Interviewers’ gifts

  9. TIMELINE • Two months prior • Email flyer to interviewers • Contact funding and food donors • One month prior • Begin creating interviewers’ schedule • Call interviewers if slots are not filled • Contact receptionists • Set up receptionist schedule • Students complete application for volunteer positions • Set up teacher interview lesson plan

  10. TIMELINE • Two weeks prior • Send confirmation emails • Adjust interviewers’ schedule • Guest speakers talk to classes – teacher optional • One week prior • Teach interview lesson plan in CTAE classes • Students practice interviews in CTAE classes • Purchase food for lunches and hospitality room – can be organized through FACS teachers. • Confirm with food/funding donors • Adjust interviewer’s schedule • Set up students schedule • Phone to confirm date/time with interviewers

  11. POTENTIAL INTERVIEWERS • Chamber of Commerce Members • Advisory Committee Members • County/city personnel • State Department of Education personnel • Alumni • Local banks’ employees • Retailers • Civic groups • Fraternal organizations • Network contacts • Friends and neighbors • Students’ parents

  12. CONTACT INTERVIEWERS • Speak at Advisory Committee meeting to invite • Email 2 or 3 months prior with a template flyer to be returned by: • Email • Fax • Mail • Begin phone calls and/or a second email one month before interviews if needed • One to two weeks before interviews, send confirmation emails with information attached • Week before interviews begin, start calling to verify participation and answer questions

  13. Save the Date Sign-up Flyer

  14. CONFIRMATION EMAIL • An advance thank you to interviewers • Directions to interview site • Interview Rating Sheet • Interviewer’s Notes • Interview Questions

  15. REMINDER CALLS • Verify contact information • Provide phone numbers for school and cell phone of coordinator • Discuss arrival times for orientation • Confirm attendance for lunch • Tell them where to park

  16. DAILY INTERVIEWERS’ SCHEDULE

  17. TEACHERS’ SCHEDULE

  18. PRE-INTERVIEW ASSIGNMENTS • Career Research • Cover Letter • Resume • References – optional in interview • Application • Interview Questions • Practice Interviews

  19. RESEARCH • Determine abilities, aptitudes and interests • Internet • GA College 411 • US Department of Labor • Counselors and teachers • Relatives and friends

  20. COVER LETTER • Write the letter for a current, obtainable job opening Ex: If interested in being a doctor, apply for doctor’s office receptionist position now • Use correct business letter format • Attract the reader’s attention in the first 20 words • Highlight qualifications • Close with an action step

  21. RESUME • Create a fact sheet • Keep style simple whether using a resume builder or a word document • One page • Build off previous employment and/or skill strengths (include software proficiencies) • Use industry terminology for skills • Discuss (in)appropriate email addresses • Stress the importance of involvement in extracurricular activities • Use good quality stationery

  22. SAMPLE RESUME

  23. REFERENCES (optional) • Relate the importance of selecting appropriate references • Employers • Teachers • Coaches • Contact all references each time they are used • Print on same stationery as resume

  24. APPLICATION • Keep it generic • All students use the same application • Redo it until it is handwritten perfectly • Blue or black ink • Legible and neat

  25. APPLICATION

  26. INTERVIEW QUESTIONS

  27. PRACTICE INTERVIEWS AND GUEST SPEAKERS • Take the time to let students practice with: • Classmates • Teachers • Video tape or record • Guest speakers reinforce and add validity • Personnel directors • Employment agencies • Gives students a network connection

  28. INTERVIEWS • Student responsibilities • Receptionists’ duties • Interviewers’ Information PowerPoint • Interviewers’ Folders • Hospitality Room • Lunch

  29. STUDENT RESPONSIBILITIES • Dress for success • Student interview folder • Job Interview Rating Sheet • Resume • Application • References • Be on time • Know how to greet interviewer • Be prepared

  30. RECEPTIONISTS • Possible receptionists • Student interns • Parent volunteers • Teachers with planning • Alumni • CTSO officers/members • Greet interviewers • Check in students • Verify Job Interview Rating Sheet complete and business card attached • Monitor reception area • Offer assistance to interviewers • Collect Interviewer’s Information Sheet

  31. INTERVIEWERS’ POWERPOINT • General “Job Interview Fair” information • Interviewee facts • Interviewers’ folder contents • Cover Job Interview Rating Sheet rubric • Interview process • Lunch • Thank you • Questions and answers

  32. JOB INTERVIEW RATING SHEET

  33. HOSPITALITY ROOM AND LUNCH • Hospitality room • Soft drinks, water, coffee • Candy, snacks, fruit • Breakfast foods • Lunch • Student volunteers in charge of set up, serve and clean up • Foods Science classes determine menu, prepare and serve food - optional • Catered lunches are an option • CTSO members can help serve and clean-up

  34. FOLLOW-UP • Students return to classroom and immediately write thank you letters • Sort all thank you letters by interviewer and mail • Include a thank you letter from CTAE department/ interviewer coordinators

  35. Helpful Forms for Your Use: These Forms are available on our School Website • Preparations: • Save the Date sign-up letter • Cover letter for sign-up • Interviewer Schedule (my master) • Teacher Interviewer/class schedule • Interviewers’ Folder: • Interviewers’ notes • Rating Sheet • Interview Questions • Informational Form

  36. More Helpful Forms…. • Student Folder • Application • Resume • Questions to answer in class

  37. FOR ADDITIONAL INFORMATION Jason Weiss Jweiss.howardhs@bibb.k12.ga.us Jason Weiss' Website Laurie Terry Lmterry.howardhs@bibb.k12.ga.us Laura Terry's Website Howard High School 478.779.4880

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