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MSIS Training SY 2009-10

September 8-11, 2009. MSIS Training SY 2009-10. It takes a village…. What should I be doing now?. Releasing/Transferring Ownership Requesting MSIS #s Entering MSIS # Student Pg. 3, Alt. ID1 Printing Master Schedule to US Ethnicity/Race Survey SPED Schedules New Personnel Form.

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MSIS Training SY 2009-10

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  1. September 8-11, 2009 MSIS Training SY 2009-10

  2. It takes a village…

  3. What should I be doing now? • Releasing/Transferring Ownership • Requesting MSIS #s • Entering MSIS # Student Pg. 3, Alt. ID1 • Printing Master Schedule to US • Ethnicity/Race Survey • SPED Schedules • New Personnel Form • Elem. Scheduling • Entering Attendance • Completing all required fields • Student Indicators • Gifted • Vocational • SPED • ELL, Migrant, Homeless • Title I

  4. Then what? • Check with Data Management to see if teacher schedules are entered in MSIS • Create and run test MSD files – start no later than Monday, September 15 • Start correcting MSD errors • Expect LARGE error logs in Month 1! • CALL FOR HELP!

  5. The bad news… There will be no pre-processor for Month 1... The good news… MSIS will start accepting files for testing purposes Tuesday, September 8th.

  6. If you are successful before the last day of the month, you will have to RESEND on 9-30-09 as usual.

  7. MIS Summer Conference 2009 There was no conference...

  8. STUDENT DATA

  9. MSIS Record Change Form • Required by MDE for documentation for State Auditor • Download from Data Management web site • Requires original signatures • Superintendent • Primary Contact • Requestor • Snail mail

  10. MSIS Record Change Documentation For State Auditor

  11. In 2007-08, MDE received requests to change/edit… • 75 SSNs, • 605 Discipline Incidents, • 7,408 Ownership Corrections, • 140,630 MSIS Ids

  12. Student Transfers • Request the student the day the student enrolls in your school. • Release the student the day the student release is requested. Don’t wait for your file to pass. • MS Code 37-15-3 states that schools CAN NOT hold a student’s cumulative record for any reason.

  13. New Student IDs • Search by name • Search by SSN • Search on parts of names • Use Wild Card character % • Use all available data so duplicate IDs are not created

  14. Incorrect Student SSNs • Add correct number in student package • Contact other district about discrepancies • Complete MSIS Record Change Form

  15. Race/Ethnicity • Required by USDOE • A two part question is mandatory, with the ethnicity part asked first. • Ethnicity – Choose one • Hispanic/Latino or Not Hispanic/Latino • Multiple races may be selected • PI – Pacific Islander added to list in student package

  16. Race/Ethnicity, cont. • Multiple races may be selected • AS – Asian • B - Black • H - Hispanic • NA - Native American • W - White • PI – Pacific Islander (added in student package)

  17. NOTE: The Ethnic code selected in the Student Atom, pg. 1 will be reported to MDE.

  18. How do we notify parents and fulfill new ethnicity requirements in our student package? • Race/Ethnicity Survey • Race Definitions SY 2008-09 for clarification/examples • Race/Ethnicity Survey Instructions dated 8-4-08

  19. DISCIPLINE

  20. Why am I reporting discipline data to MSIS? All discipline data reported is required by either state or federal legislation.

  21. Persistently Dangerous School Codes • Incidents that must be reported within 72 hours of occurrence • Discipline Incident and Disposition Summary 2008-09 (no changes from SY 07-08 • Tracked by Data Management monthly • Auditable Item

  22. A persistently dangerous school is: A school that, during the past two (2) years, has continually exposed its students to injury from violent criminal offenses and is:

  23. An elementary, middle or secondary public school in which a total of 20 or more violent criminal offenses were committed per 1000 students (2%) in 2 consecutive years. OR An elementary, middle or secondary alternative school in which a total of 75 or more violent criminal offenses were committed per 1000 students (7.5%) in two consecutive years

  24. Genna McAlpin 601.824.0334 NEW District Behavior SpecialistLearning Center • When entering Discipline Incidents: • Be as detailed as appropriate • Be consistent • Provide discipline reports for Behavior Specialist • Remind administrators of monthly reporting deadlines

  25. Legislation

  26. Auditor’s Bill HB 1251Effective July 1, 2004

  27. …provides the State Auditor with authority to establish effective and efficient policies and procedures for auditing student attendance and data in local school districts. In particular, the State Auditor will have more flexibility regarding on-site audits and authority to establish specific policies and procedures to audit the processes, accuracy, validity and procedures used by local school districts to submit electronic student data and other data to the State Department of Education.

  28. Juvenile Detention Center SB 2818Effective July 1, 2007

  29. …requires a juvenile detention center to notify the school district officials on the first school day following a student’s placement in the detention facility. The bill also requires a school district, which is in the county where the detention center is located…shall provide a certified teacher to offer educational services to detainees.

  30. RC Juvenile Detention Center • JD61 added to Disp Cd • DSD file required for any student in attendance

  31. How will we know when students are at the JDC? • Misty Campbell, RCJDC Instructor, contacts Data Management daily stating students in attendance • Data Management emails daily attendance to Attendance contacts, and, • Contacts schools to create a discipline incident and DSD file to send to the MDE. • Required documentation for audit? RCJDC Monthly Summary Attendance Chart

  32. JDC Discipline Incident

  33. KEEP Filter and DSD Instructions

  34. Temporary Assistance for Needy Families (TANF) SB 2652Effective July 1, 2008

  35. …clarifies the method of providing TANF payments to eligible families and requires DHS to provide information…If a school district fails to provide to the DHS information concerning compulsory attendance within 15 days…Notify Department of Audit…monthly reports…If not in compliance, reduce the district’s MAEP funding by number of students … for one year. For the future, MSIS!

  36. SCHOOL ATTENDANCE OFFICERS

  37. Partnering with School Attendance Officers • Legally, it is the district’s responsibility to provide information to the SAOs • Summer Activity Clean-up • SAOs are responsible for verifying no-shows • Schools must provide documentation for students on no-show list • Dropout Codes • Work with SAOs to ensure accuracy of codes

  38. Summer Activity Screen • Populated after Month 1 completed (mid- October) • Report shows students not enrolled in a public school in MS in Month 1 • The reason student not in school must be selected by school • SAOs verify reasons selected are accurate

  39. District Changes in Reporting Truant Students to SAOs ‘The Form’ Is GONE!

  40. New for 2008-09 • Fax ‘Truancy Reporting’ Cover Sheet developed • fill in fields, print, sign, fax • Screen shots from student package showing demographics and absences allowable • print from Sasi, fax • 3 sheets total

  41. Students reported to SAOs as being truant at 5,7,9, and 12 absences • New fields assigned in student package to track student absences and dates reported • Queries developed, report setups saved to Sasi Desktop

  42. Student Atom Additional Fields for TrackingTruancy

  43. Mark whenever students have 5,7,9, or 12 UNX absences.

  44. Enter dates students have 5,7,9, or 12 UNX absences. Faxes sent to SAOs should be within 2 school days of absence to be in compliance.

  45. Daily Attendance Absences Reported to Truancy Save Query to Desktop Run Daily for 5,7,9, 12 Absences

  46. Period Attendance Absences Reported to Truancy Save Query to Desktop Run after Att. In All Day Column for 5,7,9, 12 Absences

  47. Truancy Reports from Queries

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