1 / 36

TENDRING DISTRICT COUNCIL

TENDRING DISTRICT COUNCIL. Flexible warranting “How we did it -What it can do for you” John Fox Acting Head of Environmental Services. Implementing a flexible warrant system Across Essex Undertaking a project utilising flexible warrants. ESSEX. Essex… 14 Authorities 2 of which

alfonso-pearson
Download Presentation

TENDRING DISTRICT COUNCIL

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. TENDRING DISTRICT COUNCIL Flexible warranting “How we did it -What it can do for you” John Fox Acting Head of Environmental Services

  2. Implementing a flexible warrant system • Across Essex • Undertaking a project utilising flexible warrants

  3. ESSEX • Essex… • 14 • Authorities • 2 of • which • are Unitaries

  4. OCCUPATIONAL HEALTH AND SAFETY GROUP • Work Plan 2008 • Pro-active Group • Suffolk were flexibly warranted

  5. SAFETY GROUP H S E CHIEF OFFICER SAFETY GROUP MANAGEMENT TEAM

  6. MANAGEMENT TEAM • HSE Partnership Manager East of England • HSE Partnership Team Lead • HSE Inspector • Chief Officer’s Representative • Chair of Safety Group • EHO

  7. MEMORANDUM OF UNDERSTANDING • Sets framework • Requires setting up of Management Team • States the Scope i.e. when it can be used • Asbestos Project • Requires inspectors to be competent • Sets date • Lists Authorities participating

  8. COMPETENCY OF STAFF • Fully authorised • Appropriately qualified • Appropriate experience – 2 years

  9. ARRANGEMENTS FOR MANAGING COMPETENCY • Includes • Monitoring Inspections • Appraisal • CPD • EMM

  10. APPENDIX 6 • Includes digital photos to be used • Appoints all other inspectors In the County – 61 • States the powers they can exercise • Includes the Head Of Service electronic signature • States only valid when operated under the M O U

  11. PROBLEMS • Do you really want to? • Does your Head of Service really want to? • It goes as fast as the slowest

  12. PROBLEMS • Insurance questionnaire • Stated what we were doing • Name of insurer • Does insurance cover this activity? • What amendments would be needed? • Who covers for accidents or indemnity?

  13. PROBLEMS • Two? Digital Photos • Clear pictures on a light smooth background, image quality • Electronic signatures • Full names of staff

  14. PROBLEMS • Everything is sent to LAU • Printing • The Gold Standard

  15. TRAINING DAY • Gerry Kasprazok– Insurance/ Legal • HSE lead officer for flexi warrant – practicalities, letters, notices, gatekeepers • HSE Partnership Manager – Examples of use • Subsequent training on asbestos project

  16. ARRIVAL OF FLEXI WARRANT

  17. DEPARTURE OF FLEXI WARRANT

  18. ARRIVAL OF FLEXI WARRANT

  19. RENEWALS • 5 Years • Reviewed Yearly • Adding New Officers

  20. THE ASBESTOS PROJECT • Safety Group Workplan • Fit 3 • Suffolk • Mark Jordan

  21. MANAGEMENT TEAM • ELO • 3 EHO’s • HSE Partnership lead • Initial meeting 12th March 2008

  22. LEARNING FROM SUFFOLK • 6 Inspections • Regional grouping of authorities • What does each authority want • Grouping of premises

  23. STAFFING • LA – 2 Officers per day (10 Officers days per LA) • HSE – 14 inspectors for 2 days (28 inspector days)

  24. Project timescale – 3 weeks from 6th October • 14 Authorities – 3 sub groups • Each LA to provide 100 Premises • Premises primarily care and hospitality

  25. DOCUMENTATION • Standard letters • Improvement and prohibition notice template • Notice letter template • Informal Letter template

  26. DOCUMENTATION • Gatekeeper – including mobile phone No.s • Map and List – in geographical 10s • Last inspection information • What to leave at inspection

  27. TRAINING DAY • ½ Day Event • 11 September • 32 LA Officers • Consistent Approach

  28. TRAINING DAY • Introduction • Where it is and what it looks like • Duty to manage – good and poor … • Enforcement expectation • Documentation • Press information – HSE GNN • Open Forum

  29. AN IDEAL WORLD • Distributing the information • Training Day – 3 • Via HSE – 11 • Late Arrival

  30. REALITY • Email 26 September • Exchange information 7 October • Email notification for initial letters response

  31. SENDING LETTERS • By Whom? –LACORS, Host, Inspector • Agree Timescale • Include Leaflet • Reporting details to host authority

  32. LETTERS OR NOTICES • Letters where no previous contact • Notices if already aware

  33. WHAT ACTUALLY HAPPENED • Premises shut • No surveys • Surveys undertaken centrally • I never had the letter

  34. HORSE AND GROOM

  35. WHAT WAS ACHIEVED • 15% compliance • Limited enforcement action • 724 visitors • 7 improvement notices • Workplan 2009 • Kent experience

More Related