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OEDSA Conference Ohio eSIS Project

OEDSA Conference Ohio eSIS Project. Kimmberly Ratcliff, ODE Kimmberly.Ratcliff@ode.state.oh.us March 18, 2004. Topics. Project Overview Statewide Benefits History Budget Strategic Priorities Next Steps. Project Overview. Goals: Provide districts with a tool for “doing school.”

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OEDSA Conference Ohio eSIS Project

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  1. OEDSA ConferenceOhio eSIS Project Kimmberly Ratcliff, ODE Kimmberly.Ratcliff@ode.state.oh.us March 18, 2004

  2. Topics • Project Overview • Statewide Benefits • History • Budget • Strategic Priorities • Next Steps

  3. Project Overview • Goals: • Provide districts with a tool for “doing school.” • Improve quality of EMIS data by easing burden on districts. • 1998: Project Team began working with Battelle to implement the Administrative Assistants Limited (AAL) brand of SMRS called “eSIS.” • Today: ODE and Battelle have implemented eSIS for numerous districts across the state.

  4. Statewide Benefits • Reduce long-term operating costs • ODE pays annual maintenance cost of eSIS • Offer Master Schedule Builder functionality to member organizations • Provide seamless EMIS integration to eliminate redundant EMIS data entry • Minimize compliance issues arising from changing EMIS data requirements • Maximize data quality by leveraging closely-coupled communications between ODE, Battelle, and AAL • Take advantage of AAL’s international economies-of-scale for R&D of new modules • Save labor costs from eSIS export capabilities (minimize re-keying of data which improves data accuracy)

  5. History • eSIS Installations – Completed: • Fall 1999 • LGCA and LEECA (~50 districts) • Columbus City • 2002-2004 School Years • NEOMIN (4 districts) & SEOVEC (1 district)

  6. History – Cont’d • eSIS Installations – In process: • Completed by Summer 2004 • South-Western City • TRECA (consortium-wide) • More NEOMIN (27) & SEOVEC (9) districts

  7. Budget • FY98-99: ODE committed $3.2M for initial development • Annual ODE commitment ($315K) covers maintenance charges for statewide project • Shared costs for training, with step-down from first year of implementation

  8. Budget – Cont’d • Site costs • Hardware investment • Oracle costs • Modules not funded by state • Staff costs for training and support

  9. Strategic Priorities • Grow user base • Provide product & support stability • Deliver value-added product enhancements • Create a long-term support framework

  10. 1. Grow User Base • See following graph: “eSIS ADM & Percent Trend – Market Share” • Shows user base growth from FY99 to estimate for FY05

  11. 2. Provide Product & Support Stability • Battelle “Model Office” • Support on-site conversions from legacy systems • Site Assessments, Configuration Identification, Data Conversion, Installation Support • Customer Training & Support • Release Testing

  12. 2. Product & Support Stability – Cont’d • Battelle “Model Office” • Software Quality Control • Site Standards, Application Standards, Version Control, Configuration Management • Define & Document User Requirements • Database Technical Assistance

  13. 3. Deliver Value-Added Product Enhancements • ODE committed $250,000 to pilot the AAL Special Education (SPED) Module • Pilot began December 2003 • More than 50 entities involved, including DA-Sites, ESCs, and districts • Excellent feedback from Alpha testing • Beta testing started on 3/8/04

  14. 4. Create Long-Term Support Framework • Formed Statewide Steering Committee • Meets bi-monthly to discuss Best Practices, Lessons Learned, etc. • Committee will issue competitive bid for this support • Will favor DA-Sites in selection process (similar to process for SSDT)

  15. Next Steps • Points to remember • Action items

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