Comprehensive Illinois School Emergency Planning

1. Multi-Hazard Emergency Planning for Illinois SchoolsBourbonnais Elementary School District 53Board of Education Meeting October 23rd 2007Duck and Cover MovieMaterial for this presentation supplied by Ron Elliswith the ISBE

2. Bourbonnais District 53 Timeline of Safety Planning Events • Spring 07 -Dan Smits and Sorenson & Wilder conduct Regional Hazard and Vulnerability studies done for both counties • August 30, 2007 – Initial Safety Plan planning meeting with Roxanne Hooper – Regional Office of Education Emergency Response Leadership Director • September 21, 2007 – Administrative team trained and certified in National Incident Management System (NIMS) 100, Trainer Dan Smits from Sorensen & Wilder at Liberty School • October 5, 2007 – Principals trained in County Wide Emergency Response and Crisis Management, Manteno High School, Trainer Dan Smits from Sorensen & Wilder and Bill Chigaros of the Kankakee County ESDA • October - District Nurse attends planning meeting to help with crisis and response plans for pandemic flu.  • October 14, 2007 – Bus Drivers attended safety training session at KCC provided by IKAN. Trainers George Wick and Randy Braverman from Critical Incident Consulting • October 17, 2007 – First draft of individual safety plans delivered to police and fire departmentsOctober 24 2007 - Emergency Response Leadership Team Meeting at Sheriff’s Department • October 29, 2007 – Workshop on Working with the Media, Public Information Officer Training • November 12, 2007 – Meeting with the Bourbonnais Police Department and the Bourbonnais Fire Protection District to review school safety plans • November 27, 2007 – School Safety Plans presented for approval to the Bourbonnais Elementary School Board of Education

3. 4 Phases of Emergency Planning Prevention/Mitigation Preparedness Response Recovery

4. Illinois School Safety Drill Act HB2693 (PA 094-0600) • Establishes a Minimum Number and Type of School Safety Drills Schools Must Conduct. • Requires School Emergency and Crisis Plans to be Reviewed Annually by Schools and First Responders. • Requires Reporting to Ensure Compliance. - School Officials Must Certify the Plan Was Reviewed - School Officials Must Certify Drills Were Conducted in every school building housing students during the academic year

5. Illinois School Safety Drill Act Types of Drills: • Evacuation Drills –”When conditions outside of a school are safer than inside” (e.g.-fire, suspicious item, hazardous materials, bomb threats, earthquake) • Bus Drills- “When conditions outside the bus are safer than inside.” (e.g.-fire, suspicious items, hazardous materials, accident)

6. Illinois School Safety Drill Act Types of Drills(Continued) • Severe Weather/Shelter-in-Place-”When conditions require refuge for students, staff and public within school buildings in an emergency.” • Severe weather including: shear winds, lightning, tornados and earthquakes • Hazardous materials: chemical, incendiary, explosives • Weapons of Mass Destruction: biological, chemical and nuclear weapons

7. Illinois School Safety Drill Act Types of Drills: • Law Enforcement Drills- “When law enforcement involvementis necessary to protect school occupants and it is safer inside the school than outside” - May call for reverse-evacuation or lockdown (e.g. shooting incidents, bomb threats, suspicious persons, hazardous materials)

8. A minimum of 3 Evacuation Drills- (with 1 requiring the participation of local fire dept.) A minimum of 1 Bus Evacuation Drill A minimum of 1 Severe Weather or Shelter-in-Place drill 1 strongly encouraged but NOT mandatory- Law Enforcement Drill Illinois School Safety Drill ActRequirements

9. Each School Board or designee is required to participate & invite: Representatives of all local first responders: Bourbonnais Fire Protection District (Assistant Fire Chief Jim Keener) Bourbonnais Police Department (Police Lieutenant Greg Kunce) Annual Review of Emergency and Crisis Response Plans

10. School Emergency and Crisis Response Plan “Minimal Components”

11. Concept of Operations • A description of the school district or school’s overall approach to an emergency • Explains how your school will respond to an emergency: “What should happen, when, and at whose direction”

12. Concept of Operations:Direction and Control The definition and assignment of roles and responsibilities for direction and control, with specific reference to: • Chain of Command • Designated Back-up for each role, and other critical functions • Reliance on the Incident Command System (ICS)

13. Concept of Operations:Direction and Control(continued) • Responsibilities of individuals who discover the emergency or crisis • Responsibilities of leader/commander and other members of the emergency team • Responsibilities of monitors who will ensure proper execution of the planned response

14. Concept of Operations:Direction and Control (continued) • Responsibility for communicating with first responders, building occupants, families, media and the community • Responsibility for maintaining emergency-related records

15. Functional ProceduresBased on Drills • Immediate action steps in emergencies for: • Evacuation • Reverse Evacuation • Off campus evacuation • Lockdown • Shelter-in-place (severe weather, hazardous materials release) • Drop, cover and hold

16. Incident Specific Response Planning • Description of responses planned - “what should happen, when and at whose direction,” including: • Severe weather • Fire • Bomb threats • Structural failure • Bus accidents

17. Incident Specific Response Plans Required (continued) • Failure of utilities or loss of utility service • Release of hazardous materials indoors/outdoors • Intruder/use of weapon/hostage • Public health or medical emergencies • Earthquakes • Nuclear power plant accident(if school is within 25 miles of the facility)

18. Resource Inventory for Emergencies • Emergency contact list • Student Accountability and Family Reunification procedures • Response guidance material, method of distribution to all staff and students • Emergencies supplies and equipment (“Go Kits”)

19. Training and Preparedness • Description of actions taken to ensure administrators, staff and students understand warning signals and response to emergencies • School Information: hazard analysis, area maps, site plans, safety reference plans (23 Ill. Adm. Code 180.120) community agreements, etc. • Records and results of required School Safety Drills and optional drills conducted

20. Examples of other important resources for emergencies • Maps (of school and area) • Site Plan (floor plan with utilities shut-offs) • Faculty/staff/students rosters • Photos of students, staff on CD’s • Interagency / private sector Agreements (I.E. shelters, transportation, equipment) • Response management Forms

21. Incident Command System School and School District First Responders(Fire, Police, EMT) ICS Partners (Mental & Public Health, Parents, Media, etc.)

22. Summary & Lessons Learned • All staff and students must be trained on response procedures. • Emergency responders may not be available to assist the school immediately. - Schools must develop the capability to be self reliant until emergency agencies can help • Communication is a key factor in knowing how and when to respond. • Practice Response Drills and Exercises

23. What’s Else? Other Emergency Response and Crisis Management Items: • Implementing the text messaging alert system • Assisting schools with table top exercises • Each building received Go-kits for each classroom • Each district office received an Incident Command Board and vests for response teams.  • There is second committee working on Crisis Intervention and Follow-up Services chaired by the ROE’s Carole Franke.