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ABCD s of Incident Business

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ABCD s of Incident Business

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    1. ABCD�s of Incident Business

    2. Objectives Convey basics of incident business management for those responding to all hazard events Address preparation, response, and post-event activities

    3. Agenda Topics to be covered Agreements Business practices Cost estimates and reporting Documentation Group breakout

    4. There are tools accepted by the Interagency Response community that provide the framework for speaking a common language. Incident Command System (ICS) establishes common terminology, business practices and standardized forms Interagency Incident Business Management Handbook (IIBMH) provides guidance to responders and participating organizations Incident Business Operating Guidelines are specific to an organization (often following the sequence of the IIBMH)

    5. There are some things you can do to recognize your own ABCD�s. Identify key players, both internal and external Identify resources that would likely be used in an incident response situation Obtain interagency training, such as an ICS course, an S-260 course, and other related course offerings Draft, and keep current, incident business operating guidelines for your organization

    6. Agreements

    7. No single organization or agency can provide all the needed resources for a particular incident. Agreements allow us to identify the terms and conditions under which resources can be shared between different organizations Allow for incident response authorization between organizations, i.e. personnel payments, contracts, cost-sharing

    8. Agreements should be established between all organizations that MIGHT play a role in a hazard response. There are established partnerships and others that may be needed Cover all resources, including food, shelter, hygiene facilities, medical, transportation, etc for response personnel and, potentially, the public

    9. Establishing agreements in advance provides advantages Negotiate lower costs Identify specifications for things like equipment, IT equipment and support, operator certifications and licensing, daily nutritional requirements, etc. Specify the minimum level of training requirements for personnel Specify exclusive use or call-when-needed availability

    10. Business Practices

    11. We need to understand how our organization does business What are the rules of doing business? Can we bring in outside resources or hire additional resources? How do we purchase things? Who has the authority to sign and when? What are the procedures for using vehicles? How do we cost share? How do we settle claims? What technology is available?

    12. Establishing operating guidelines to identify and share business practices with other organizations helps to ensure efficiency, timeliness, and that legal requirements are met. Use a template if possible, such as the one outlined in the IIBMH IIBMH can be downloaded from http://www.nwcg.gov

    13. Cost Estimates and reporting

    14. Cost estimates and reporting establish the basis for funding requests, reimbursements, cost-sharing, and cost analysis. Daily cost At a certain level, authority to obligate funds may change Meet accrual requirements Provide cost projections

    15. It doesn�t matter what tools you use - utilize established rates Pencil and paper Spreadsheets Automated system Reference the IIBMH Business operating guidelines Annual operating plan State cooperative agreement Established fee schedules and agreements

    16. Get accurate, timely information to all incident stakeholders Incident management team Agency administrators Funding sources Media

    17. Documentation

    18. Documentation provides the story Reference documents Pay documents Claim reports Injury reports Daily costs Incident package Players and positions

    19. Activities Before, during and after an incident

    20. Pre-incident activities

    21. Activities during an incident

    22. Activities during an incident (cont�d)

    23. Post-incident activities

    24. Group Breakouts

    25. Poudre River Flood Break into 4 groups Identify ABCD�s as they relate to the following incident It is May of 2011 with a temperature range of 50/35 You are in Fort Collins, Colorado Colorado State University graduation is this weekend, which typically brings 10-15K additional people to town Poudre River has overflowed and flooded portions of downtown Fort Collins where many graduation celebrations are planned

    26. Poudre River Flood (cont�d) You are a member of the IMT3 assigned to provide support and resources for emergency responders working for the City of Fort Collins. State and federal disaster declarations have been made It has been raining for two weeks and continued heavy rain is in the forecast Responders are tasked with clearing roads, identifying hazards (building collapses, road damage, infrastructure damage, chemical leaks, etc), traffic control and sheltering displaced citizens.

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