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Sales order (SO)

D. Hold until goods arrive. 1. Prepare shipping documents. Ship documents & goods. E. Shipping notice. 3. Packing slip SO copy. B. N. 1. Customer. Warehouse. Billing. Shipping. Picking slip SO. 2. Sales order (SO). Post to general ledger. Dr/Cr to GL.

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Sales order (SO)

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  1. D Hold until goods arrive 1 Prepare shipping documents Ship documents & goods E Shipping notice 3 Packing slip SO copy B N 1 Customer Warehouse Billing Shipping Picking slip SO 2 Sales order (SO) Post to general ledger Dr/Cr to GL General ledger General Ledger (GL) Release goods Picking slip SO copy A 1 Hold until notice of shipment H 5 SO copy acknowledg- ment 6 Post to A/R sub. ledger Accounts Receivable (AR) Accts. rec. invoice copy A/R sub. ledger I 1 Post to invoice records Goods, pkg. slip 3, bill of lading 2 Inventorysub.ledger Price List Shipping notice F 1 Bill of lading 2 Inventory Control 3 1 Shipping Notice Release all SO copies after credit approval Match copies / extend prices G 4 1 5 I C E Shipping notice Prepare invoice SO copies Sales journal F 3 Bill of lading 1 2 Picking Slip Approve credit H Approved SO Dr/Cr to GL Goods, pkg. slip 3, bill of lading 2 bill of lading 1 for carrier Credit Manager Sales Order #2 & Customer Order 6 5 4 A = Alphabetic C = Chronological N = Numerical 3 Exhibits 6-1 and 6-2 were prepared with the assistance of Dr. William Hillison, Arthur Andersen Alumni Professor, Florida State University. 2 1 Prepare sales orders Customer order Exhibit 6-1 C Sales Order B Sales orders A A 4 Customer order G D Invoice

  2. D Cash Accounts General Mail Bank Receipts Receivable Controller Customer Room Ledger A In batches Post to general ledger General ledger C Dr/Cr to GL Remittance advices Deposit slip & checks Remittance list created 1 Post to A/R sub. ledger Bank validates deposit 2 Remittance list A/R sub. ledger A B Remittance list A 1 Remittance list 2 Remittance list Post to cash rec. journal Cash receipts journal Compare Validated deposit slip Remittance Advices Batch of checks Prepare deposit slip Remittance Lists and Deposit Slips D Remittance Lists C Checks and deposit slip N A = Alphabetic C = Chronological N = Numerical Dr/Cr to GL C Checks B Remittance advices Batch of checks Remittance advices Exhibits 6-1 and 6-2 were prepared with the assistance of Dr. William Hillison, Arthur Andersen Alumni Professor, Florida State University. Exhibit 6-2 Mail check and remittance advice

  3. Exhibit 6-3 Traditional Automated Sales/Collection Process Flowchart--Order EntrySource: Joseph W. Wilkinson and Michael J. Cerullo, Accounting Information Systems: Essential Concepts and Applications, 3rd ed. (New York: John Wiley & Sons, 1997).

  4. Exhibit 6-4 Traditional Automated Sales/Collection Process Flowchart--ShippingSource: Joseph W. Wilkinson and Michael J. Cerullo, Accounting Information Systems: Essential Concepts and Applications, 3rd ed. (New York: John Wiley & Sons, 1997).

  5. Exhibit 6-5 Traditional Automated Sales/Collection Process Flowchart--BillingSource: Joseph W. Wilkinson and Michael J. Cerullo, Accounting Information Systems: Essential Concepts and Applications, 3rd ed. (New York: John Wiley & Sons, 1997).

  6. TYPO here: receivable Exhibit 6-6 Traditional Automated Sales/Collection Process Flowchart--Mail roomSource: Joseph W. Wilkinson and Michael J. Cerullo, Accounting Information Systems: Essential Concepts and Applications, 3rd ed. (New York: John Wiley & Sons, 1997).

  7. Exhibit 6-7 Traditional Automated Sales/Collection Process Flowchart--CashierSource: Joseph W. Wilkinson and Michael J. Cerullo, Accounting Information Systems: Essential Concepts and Applications, 3rd ed. (New York: John Wiley & Sons, 1997).

  8. Exhibit 6-8 Traditional Automated Sales/Collection Process Flowchart--Accounts ReceivableSource: Joseph W. Wilkinson and Michael J. Cerullo, Accounting Information Systems: Essential Concepts and Applications, 3rd ed. (New York: John Wiley & Sons, 1997).

  9. (1,1) Customer (1,1) (1,1) (1,1) (0,*) (0,*) Call on Customer (1,1) (0,*) (1,1) Sales Personnel (0,*) (1,1) (0,*) (0,*) Receive Customer Order (0,*) Order Personnel (1,1) (0,*) (1,*) (1,1) (0,*) (1,*) Inventory Prepare Shipment Warehouse Personnel (1,*) (0,*) (0,*) (1,1) (1,*) (1,1) Shipping Personnel (1,1) (0,*) (0,*) (0,*) Deliver Goods to Customer (0,*) (0,*) Carrier (1,*) (1,1) (0,*) Bank Cash Collect Customer Payment (1,1) (0,*) (1,1) (0,*) (0,*) (0,*) Treasury Personnel (1,1) Exhibit 6-9 REAL Model for Christopher, Inc. (without relationship semantics)

  10. Supplier (1,1) (0,*) Salesperson Item Order (1,*) (1,*) (0,*) (1,1) (0,*) (1,1) Customer Exhibit 6-10 (Partial REAL Diagram for J&T) *****THIS IS PLACED IN END OF CHAPTER MATERIALS

  11. Exhibit 6-11 Partial REAL Model for CAEC THIS IS PLACED IN END OF CHAPTER MATERIAL Supplier (1,1) Category (1,1) (1,1) (1,1) Customer (0,*) (0,*) (0,*) Item Sale (0,*) (1,*) (0,*) (1,*) (0,*) (1,1) (0,*) Purchase Employee Buyer/SP (0,*) (1,1)

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