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Technical Co-operation Programme of ICAO

TECHNICAL CO-OPERATION BUREAU PROCUREMENT SECTION Procurement of Civil Aviation Goods and Services . Technical Co-operation Programme of ICAO. International Procurement for Technological Modernization. Principles of Procurement at ICAO as a UN Agency.

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Technical Co-operation Programme of ICAO

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  1. TECHNICAL CO-OPERATION BUREAUPROCUREMENT SECTIONProcurement of Civil Aviation Goods and Services

  2. Technical Co-operation Programme of ICAO International Procurementfor Technological Modernization

  3. Principles of Procurement at ICAO as a UN Agency • Best value for money (lowest cost compliance) • Fairness (vis-à-vis suppliers) • Integrity (ethics) • Accountability (audit trail) • Transparency (clear instructions/advertising) • Effective competition (open tendering)

  4. ICAO Procurement Process

  5. Planning Capacity to influence cost – time – quality Tactical procurement process Operational procurement process Planning represents the highest saving potential of the procurement process

  6. Procurement Section: Services offered • Procurement of Goods & Services • Tendering • Contract Preparation/Negotiations • Contract Management • Financial Management • Liaison with States & CAA • Supplier Registration • Technical Specifications • Budgetary Estimates • Technical Negotiations • Factory & Site Acceptance • Field Support

  7. Typical Areas of Implementation • Services • Airport Design • Civil Works Design • Feasibility Studies • Airspace Planning • Safety Audits Goods • Aviation Security • Satellite Networks • Navigational Aids • Fire Fighting Vehicles • MRTD • ATC Centers & Radar • Communications • Aircraft • Airfield Lighting

  8. Procurement Phases • Establish Requirements • Tendering Process • Evaluation and Contract Negotiations • Contract Management • Continuing Support

  9. Establish Requirements • Assign Dedicated Technical Experts • Effect Site Survey • Develop Technical Specifications • Budgetary Quotations • Clarification of Financing and Payment

  10. Tendering Process • Joint Collaboration (ICAO/CAA) • Technical Specifications / Compliance • Bidder Pre-Qualification • List of Bidders • Instructions to Bidders • Establish Site Survey Dates • Establish Technical Meeting • ICAO Terms & Conditions

  11. Evaluation and Contract Receipt of Tenders Contract • Technical/Commercial Evaluation of proposals • Vetting of supplier • Contracts Board approval • Availability of funds certification • Contract preparation • End-User approval • Contract negotiations with selected supplier

  12. Contract Management • Design and Progress Review • Revision of FAT / SAT Protocols • Attendance at Factory and Site Acceptance Tests • Coordination of Shipping/Assistance with Customs Clearance • Manage Invoices & Payments

  13. Continuing Support • Property Transfer • Administration of Warranties and Claims • Training • Amendments • Procurement of Spare Parts • Assessment of Customer Satisfaction • Maintenance of contracts

  14. The TCB Advantage • Impartiality and Objectivity • Knowledge and Experience • Economies of Scale • Transparency • No commercial interests • Guaranteed quality

  15. Registration of Suppliers • Suppliers can self register on ICAO’s tendering website: http://www.icao.int/procurement • No registration fee

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