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JROTC LOGISTICS

JROTC LOGISTICS. LOGISTICS RESPONSIBILITIES DUTIES & ACCOUNTABILTY. Military Property Specialist. JROTC LOGISTICS. AGENDA RESPONSIBILITIES PROPERTY ACCOUNTABILITY FEDMALL DOD MILSTRIP. JROTC LOGISTICS. Consolidated Installation Property Book (CIPB) Responsibility

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JROTC LOGISTICS

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  1. JROTC LOGISTICS LOGISTICS RESPONSIBILITIES DUTIES & ACCOUNTABILTY Military Property Specialist

  2. JROTC LOGISTICS AGENDA • RESPONSIBILITIES • PROPERTY ACCOUNTABILITY • FEDMALL • DOD MILSTRIP

  3. JROTC LOGISTICS Consolidated Installation Property Book (CIPB) Responsibility • JROTC property book managed • Support Installation Property Book Office (SIPBO) • Educational institution hosting JROTC will establish property accountability. • Appoints Military Property Specialist (MPS) to be responsible and accountable for the unit’s property • Sends copy of appointment memo to Bde • HOEI is ultimately responsible for all assigned government property.

  4. JROTC LOGISTICS • Military Property Specialist Responsibility • Appointment memorandum statement for Military Property Specialist (MPS) acceptance of responsibility and accountability for military property, File statements in front of PB • Establish/maintain records to identify, acquire, account for, control, store, and properly dispose of material authorized to conduct the mission of the school

  5. JROTC LOGISTICS SUMMARY • Accountability— • Consolidated Property Book • Manual Property Book Accountability/Automation • Appoints Military Property Specialist (MPS) • Military Specialist Property Book Responsibility

  6. JROTC LOGISTICS ACCOUNTING METHODS Military Property Specialist

  7. JROTC LOGISTICS Informal Property Accounting • Property Book • JUMS ( Junior Unit Management System )

  8. Categories of Informal Property: Cadet clothing OCIE Cadet clothing records (JUMS Clothing Record ) Accounting record for cadet clothing and OCIE Disposal of cadet clothing may be done locally (use DA Form 3161, 2765-1, 1348 and verify under “2 man rule”, per CCR 700-1) Dispose of OCIE (use same method for some items; others turn-in IAW Cadet Command G-4/Support Installation procedure) • Step 1: Each site or unit What will appear after the page refreshes is a series of tabs in the following order: Account Info; Permissions; Express Settings; Options; Address Book; Email List; Credit Card List; Recipients. Then “Click on the Permissions Tab” and complete the required MILSTRIP/FEDSTRIP Authorization forms. • Step 1: Each JROTC LOGISTICS Informal Property Accounting

  9. Hand Receipts are required whenever Property Book or durable items are issued SIGNATURE OF THE PERSON ON THE HAND RECEIPT ESTABLISHES DIRECT RESPONSIBILITY JROTC LOGISTICS Hand Receipt Procedures

  10. JROTC LOGISTICS HAND RECEIPT

  11. JROTC LOGISTICS HAND RECEIPT

  12. JROTC LOGISTICS HAND RECEIPT

  13. JROTC LOGISTICS HAND RECEIPT

  14. JROTC LOGISTICS HAND RECIPT SUMMARY • Accountability— • Consolidated Property Book • Manual Property Book Accountability/Automation • Appoints Military Property Specialist (MPS) • Military Specialist Property Book Responsibility

  15. Overview: FEDMALL is an e-commerce ordering system for Department of Defense (DoD), Federal, State, and authorized local Agencies to search for and acquire products from government reserves and commercial sources. Buyers will have access to tens of millions of individual items of supply, from centrally managed DoD and General Service Administration (GSA) assets to commercial off-the-shelf (COTS) products. Customer Registration: To access FEDMALL use to following Link:https://www.fedmall.mil JROTC LOGISTICS FEDMALL

  16. Customer Registration Before You Begin Before you start, be sure that you have a valid authentication certificate, such as a CAC card, PIV card, or a soft certificate available to your web browser. If you intend to have purchasing authority, you need the credit card (e.g. Government Purchase Card, GPC) information and/or MILSTRIP information. 

  17. JROTC LOGISTICSFEDMALL Register • STEP 1: Register module. Open your default web browser and navigate to the FEDMALL Home page. Click on the Login/Register active text in the top right corner of the web page. • Step 2: Click on the OK button. • Step 3: Click on either certificate, remembering that you must select the same certificate when you log in to your account. • Step 4: Click on the OK button. • Step 5: Click on the radio button that describes your position in the New Account Registration section. Click on Federal Government Employee. • Step 6: Click in the User ID field. • Step 7: You can name this new account anything you like, provided the name is not being used. Click on the Check User ID button. • Step 8: Now click on the Submit button. • Step 9: Enter your contact information. Click in the Email Address field. • Step10: Click on the active area of the vertical scroll bar to move down this page.

  18. JROTC LOGISTICSFEDMALL REGISTER CONTINUE • Step 11: Click on the Service/Agency of Assignment field dropdown arrow. • Step 12: Click on the Save button. • Step 13: Observe the instructions near the top of the page. Click on the active area of the vertical scroll bar to display all of the information. • Step 14: Click on the Submit button. • Step 15: Observe the new message near the top of the page. Click on the active area of the vertical scroll bar. • Step16: Click on the Homepage button. • Step17: Click on either of the I accept buttons • Step 18: The FEDMALL home page is displayed. Your user ID appears at the top of the page as well as just below the page banner. This step completes the Register module.

  19. JROTC LOGISTICSDeveloping MILSTRIP Account • Step 1: Log in to FEDMALL ., “Click on My Account” in the top right of the web page. What will appear after the page refreshes is a series of tabs in the following order: Account Info; Permissions; Express Settings; Options; Address Book; Email List; Credit Card List; Recipients. Then “Click on the Permissions Tab” and complete the Required MILSTRIP/FEDSTRIP Authorization forms. • Step 2:You will need to complete one Authorization Forms for Fund – Code (35 is for MPA); (ZZ is for OMA). I’ve attached copies of Authorization forms as examples for the field. After completing the forms there’s a button at the bottom of the form “Click Submit Button”. Print a copy of the authorization forms and the requester and supervisor must sign the documents.

  20. JROTC LOGISTICSDeveloping MILSTRIP Account • Step 3: Once all required signatures are obtained, the requester must email this forms to the following emails address. • j64csaccessmanagement@dla.mi.forms • anthony.b.ross12.civ@mail.mil • james.artis8.mil@mail.mil

  21. Quick Ordering Process

  22. Quick Ordering Process Cont.

  23. Item Screen

  24. Item Characteristics Screen

  25. Add to Frequently Purchased Items Screen

  26. Review Selected Item/s for Current Order

  27. JROTC LOGISTICSFEDMALL REGISTER CONTINUE

  28. 3 STEPS TO CLOSING OUT RECON's 1. Print the open and closed DCR (Document Control Register). a) 3 STEPS TO CLOSING OUT RECON's . Purge the DCR. b) Draw a recon stop line on the DCR. This is determined by the newest valid document on the recon. c) Ensure to note partial issues and partial cancellations. 2. Validation Procedures a) Documents still open on the recon/DCR and valid indicate with an (X) in the comment column of the recon. b) Documents no longer required indicate with (C) in the comment column of the recon. c) Documents that have been received, indicate with (R) in the comment column of the recon. * You must provide a copy of the 1348 (receipt) along with your recon.

  29. continue 3. RECONS will be produced around the 1st of each month. They must be worked and returned to the SSA on or before the 10th of each month. (Remember this recon will be reported). Fax, Scan and or Email the completed copy of the recon, supporting documents (1348’s) along with the cover sheet back to the SSA. • * Note; Support Installations may have a different format but the concept remains the same.

  30. SSA COVER/INSTRUCTION SHEET Pay special attention to section 3. and 4. Sign and date after completing the DCR/Recon sheet. RETURN all documents to the SSA by suspense date.

  31. RECON (DCR) SSA TRACKED REQUISITIONS a. Documents still open on the recon/DCR and valid indicate with an (X) in the comment column of the recon. b. Documents no longer required indicate with (C) in the comment column of the recon. c. Documents that have been received, indicate with (R) in the comment column of the recon. * You must provide a copy of the 1348 (receipt) along with your recon

  32. TURN IN PROCEDURES • U.S. government property has to be disposed of in a certain way. This section will provide detailed information on how to turn in JROTC property.

  33. Support Installation (SSA) Defense Re-utilization and Marketing Office (DRMO) Location and Point of Contacts • Ft Bragg, NC POC: Mrs. Brown(910)396-8691 • Ft Gordon, GA POC: Mr Grant or MR Todd (706)791-3388 • Ft Jackson, SC POC: Brenda Herndon (803) 751-3497 • Ft Lee, VA POC: William Joyner (804) 734-5142 • Ft. Eustis, VA POC: Tom Humphreys (757)878-2106 • Ft Meade, MD POC: Connie McClendon(301) 677-9290/9291 • Ft Knox, KY POC: MS Wendy (502)-626-3766

  34. When is property turned in? • US government property will be turned in when it is excess to authorized allowances. • When it is not needed and authorization is not mandatory. • When it becomes unserviceable or economically reparable.

  35. Serviceable Equipment • Report all serviceable excess items to the Brigade. The Brigade will attempt to redistribute excess items from within, before sending a list of these items to Cadet Command. Brigade will send disposition instructions to either turn in the property or prepare the property for transfer shipment to a gaining unit. • By reporting all serviceable excess equipment to Brigade you may be helping a unit that desperately needs this equipment to effectively operate.

  36. How is Property turned in? • STEP 1. Identify the property that you want to turn in. • Identify property by matching the property to the entry on your property book with LIN numbers and NSN’s and Serial number. • *****Air Rifle will be turn-in at CMP (Instructions attached) ****

  37. How is Property turned in? • STEP 2. T/I The property- Prepare the property for turn in. a) For some installations, Instructors will have you send equipment to a maintenance facility to determine if the item is unserviceable or serviceable. Prepare DA Form 2407 and request a TI for turn-in.

  38. CONTINUE b) Others will prepare equipment for turn in by removing all memory card, removing hard drives; toner cartridges, etc if you are turning in computers. To be sure that you have properly prepared your equipment for turn in contact the DRMO Office that supports you.

  39. CONTINUE • STEP 3. Obtain a document number from IPBO office • a) UNITS WITH CONSOLIDATED PROPERTY BOOKS .Units will send their DD Form 1348(s) to the JROTC Brigade HQ and Brigade HQ’s will forward these documents to Cadet Command IPBO Office to request for a non-expendable document number.

  40. CONTINUE • The Property Book Office will annotate document numbers on the DD Form 1348(s) and return the documents back to you within 48 hours prior to your turn-in appointment.

  41. CONTINUE b) UNITS WITHOUT A CONSOLIDATED PROPERTY BOOK WITH A SUPPORTING INSTALLATION. • Units without a consolidated property book at a supporting installation will generate their own document numbers and annotate the document number to their non-expendable document register. • Example of a manual document number: W904DS 60130001

  42. CONTINUE • STEP 4. Schedule a turn in appointment • Contact your Support Installation DRMO office or the prescribed office directed by your supporting installation to set up an appointment to turn in all of your unserviceable equipment. Verify with the DRMO Office to ensure that you have all of the proper paperwork to make for a smooth transaction. Schedule a turn in appointment and send that to Brigade HQ’s and Brigade HQ’s will forward your turn-in date to Samuel Coachman at Cadet Command G-4.

  43. CONTINUE b)You can also go www.dispositionservices.dla.mil and schedule your appointment by following these steps. • Click on Transportation Scheduler (Left hand side, fifth block down) or click on schedule a Turn-in under Quick links on the right side. • Click on Local Customer to DFSO (CONUS) • Select your Support Installation (click on drop down box arrow on right) • Choose Appointment type. • Choose appointment date and time.

  44. CONTINUE • After making your appointment you will get a TENTATIVE reply. • Once you have your turn-in appointment date, please send me that date so I can forward it to Cadet Command IPBO Office (Samuel Coachman).

  45. CONTINUE • STEP 5. Turn in property • a) Be prompt for your appointment and call ahead to confirm, also give a 24 hour notice if you need to cancel your turn-in appointment.

  46. CONTINUE • STEP 6.Return the completed turn in document(s) DD Form 1348-1a to the Cadet Command IPBO Office and request and updated Hand Receipt.

  47. CONTINUE • a) This is the most important step. If you fail to return completed document(s) to Cadet Command IPBO Office they will not be able to make the necessary adjustments to your current hand receipt.

  48. CONTINUE • What forms do I Use? • Use a DD Form 1348-1a • COMPLETED DD FORM 1348-1a

  49. Initiate FLIPL Process • An individual does not admit liability or offer to reimburse for loss • Change of Primary Hand Receipt Holders ; resulting in loss of property • Loss property value exceeds individual monthly base pay • Loss or destruction of controlled inventory item (15-6 investigation) Annotated in “Block 3” on DD Form 200 • Loss is a recoverable item with code of “D,F,H,or L” • Other circumstances outlined in AR 735-5, Para 13-3

  50. Initiate FLIPL Process • Starts with the discovery of loss (day1) • Preliminary search for the missing item(s) • Identification of the loss, damaged, destroyed or theft of item(s) using Army portion of FEDLOG • Gather dates and circumstances, these should be exhibits! Sworn statements, Copy of last sign hand receipt, Letter of lateness if over the 15 day mark, pictures of equipment if a serial number is being changed, police reports for stolen equipment etc.… • Prepare DD Form 200 blocks 1, and 3 thru12 • Complete the narrative portion • Provide the investigation of property loss to the Brigade HQ’s JROTC

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