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FALL 2 Data Population Staff Demographics

CALPADS Fall 2 - Data Population Elementary v1.0. 2. Introductions and Ground Rules. IntroductionsGround RulesMute phones while listeningDo not place your phone on HOLDSilence cell phones. CALPADS Fall 2 - Data Population Elementary v1.0. Course Description . PREREQUISITE AND AUDIENCE. Target

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FALL 2 Data Population Staff Demographics

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    1. CALPADS Fall 2 - Data Population Elementary v1.0 FALL 2 – Data Population Staff Demographics/Staff Assignments/Course Section/Student Course Section Fall 2 Data Population For Elementary LEAs

    2. CALPADS Fall 2 - Data Population Elementary v1.0 Introductions and Ground Rules Introductions Ground Rules Mute phones while listening Do not place your phone on HOLD Silence cell phones

    3. CALPADS Fall 2 - Data Population Elementary v1.0 Course Description

    4. CALPADS Fall 2 - Data Population Elementary v1.0 Course Description

    5. CALPADS Fall 2 - Data Population Elementary v1.0 This module includes the following: Introduction to Fall 2 Local Resource Preparation (department staff and SIS vendor) Data Population Staff Demographics Staff Assignments Data Population Course Section Student Course Section Review Data Submission Resources Contents

    6. CALPADS Fall 2 - Data Population Elementary v1.0

    7. CALPADS Fall 2 - Data Population Elementary v1.0 Introduction to Fall 2

    8. CALPADS Fall 2 - Data Population Elementary v1.0 Introduction to Fall 2

    9. CALPADS Fall 2 - Data Population Elementary v1.0 Introduction to Fall 2

    10. CALPADS Fall 2 - Data Population Elementary v1.0 Introduction to Fall 2

    11. CALPADS Fall 2 - Data Population Elementary v1.0 Preparation for Fall 2

    12. CALPADS Fall 2 - Data Population Elementary v1.0 Preparation for Fall 2

    13. CALPADS Fall 2 - Data Population Elementary v1.0 Preparation for Fall 2

    14. CALPADS Fall 2 - Data Population Elementary v1.0 Preparation for Fall 2

    15. CALPADS Fall 2 - Data Population Elementary v1.0

    16. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Certificated Staff*

    17. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission - Staff

    18. Data Submission – Staff Demographics CALPADS System Documentation http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp CALPADS File Specifications (CFS) CALPADS File Specifications v2.1 (Word) More detailed and technical CALPADS File Specifications (Forms) v2.1 (Excel) More accessible to less experienced users CALPADS Code Sets CALPADS Code Sets v2.1 (Excel) Valid Code Combinations CALPADS Valid Code Combinations v2.1 CALPADS Fall 2 - Data Population Elementary v1.0

    19. CALPADS Fall 2 - Data Population Elementary v1.0 Identify system of record for certificated staff* data elements including: 7.08 SEID 7.09 Local Staff ID 7.10-7.15 Staff Name 7.16 Staff Birth Date Full Birth Date (CCYYMMDD) *Applies to non-certificated administrators and non-core charter teachers, that are serving in positions requiring certification, if their data are being submitted.

    20. CALPADS Fall 2 - Data Population Elementary v1.0 Identify system of record for certificated staff* data elements including: 7.18 Staff Hispanic Ethnicity Indicator 7.19 Staff Ethnicity Missing Indicator 7.20-7.24 Staff Race Code 7.25 Staff Race Missing Indicator *Also applies to non-certificated administrators and non-core charter teachers that are serving in positions requiring certification, if their data are being submitted.

    21. CALPADS Fall 2 - Data Population Elementary v1.0 7.17 Staff Gender Code Code Set - Gender 7.26 Staff Highest Degree Code Code Set – Degree 7.27 Staff Employment Status Code 7.28 Staff Employment Start Date 7.29 Staff Employment End Date

    22. CALPADS Fall 2 - Data Population Elementary v1.0 Understand the importance of entering the appropriate date for the submission: 7.04 Effective Start Date 7.30 Staff Service Years LEA 7.31 Staff Service Years Total

    23. CALPADS Fall 2 - Data Population Elementary v1.0 For all certificated staff: 8.05 School of Assignment Required for all sites where staff are assigned, including district office 8.08 Local Staff ID Must be the same across all sites where staff are assigned

    24. CALPADS Fall 2 - Data Population Elementary v1.0 For certificated staff 8.13 Staff Job Classification Code Code Set – Education Service Job Classification 8.14 Staff Job Classification FTE Percentage For non-teaching certificated staff* 8.15-8.21 Non Classroom Based Job Assignment Codes Code Set – Non Classroom Based or Support Assignment *Applies to non-certificated administrators that are serving in positions requiring certification, if their data are being submitted.

    25. CALPADS Fall 2 - Data Population Elementary v1.0 Staff Assignment Examples Teacher Assignments Scenario 1: Hayes is a full-time teacher. The job class is teacher (12), FTE (100), and assignment is left blank. Scenario 2: Gerwer is a full-time teacher with assignments at two schools. Gerwer should be reported at each school with the job class itinerant teacher (27), FTE (50) per site, and the assignments left blank. Scenario 3: Stephenson is a part-time teacher with a non-teaching assignment. The job class is teacher (27), FTE (50), and assignment is Resource Teacher (6017). Scenario 8: DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments will be reported in course-section using a “999999999” for the SEID. Scenario 9: Timmerman is a teacher with extra teaching assignment. The FTE is 120.

    26. CALPADS Fall 2 - Data Population Elementary v1.0 Staff Assignment Examples Team Teaching/Job Sharing Scenario 6: Gordon and Seaborn are 1st grade teachers sharing an assignment. The job class for both is teacher (12), FTE (50), and assignment is left blank. Scenario 7: Robinson and Mills are both full-time teachers team teaching 6th grade. The job class is teacher (12) for both, FTE (100) and the assignments are left blank.

    27. Multiple Assignments Scenario 8: Cheong splits his time as a school psychologist and a speech therapist. The job class is pupil services (11) for both assignments, FTE (100), and assignments (0202/0400). Only one staff assignment record is submitted with both assignments. Scenario 9: Friedrich is a full-time employee with job responsibilities split between administrative and teaching assignments. She has two job classifications: administrator (10) and teacher (12). The FTE is split between assignments and only the administrative assignments are identified. A staff assignment record should be submitted for each job class. Scenario 10: Ahmed and Isbell are teachers, with additional assignments. Both have the one job classification for teaching (12). Isbell’s FTE exceeds 100 with the additional assignments. CALPADS Fall 2 - Data Population Elementary v1.0 Staff Assignment Examples

    28. CALPADS Fall 2 - Data Population Elementary v1.0 Staff Assignment Examples Non-teaching and Support Assignments Scenario 11: Logan is a school psychologist. His job class is pupil services (11), FTE (100), and assignment (0202). Scenario 12: Higgins is a Superintendent. His job class is administrator (10), FTE (100), and assignment (0100). Scenario 13: Saunders is a Curriculum Administrator. His job class is administrator (10), FTE (100), and assignment (0105). Scenario 14: Jones is a non-certificated Deputy Superintendent with a SEID. His job class is non-certificated administrator (25), FTE (100), and assignment (0102).

    29. CALPADS Fall 2 - Data Population Elementary v1.0 Data Guide, 2.2 Staff Data Which staff should be included in this submission Which staff should not be included in this submission Valid Code Combinations NonClassSuppASGN – Job Class NonClassSuppASGN – Content Area

    30. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Staff Coordinate with local staff to identify the system of record, and who is responsible for collecting and populating all data elements All certificated staff must have a valid SEID to report to CALPADS Staff not yet assigned a SEID cannot be reported Cannot use “9999999999” to report staff demographics or staff assignments Two types of data are reported for certificated staff – demographics and assignments

    31. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Staff For non-teaching staff, the following are submitted: Demographic record for current year At least one assignment record with job classification, FTE and assignment code For all teachers, the following are submitted: Demographic record for current year One assignment record with job classification and FTE, but no assignment code reported, unless they have a non-teaching assignment Teaching assignments are collected in course-sections Check with your vendor to verify how the effective date will be reported to avoid certification errors

    32. CALPADS Fall 2 - Data Population Elementary v1.0

    33. CALPADS Fall 2 - Data Population Elementary v1.0

    34. CALPADS Fall 2 - Data Population Elementary v1.0 9.07 CRS-State Course Code Code Set – Course Group State All self-contained classes are code 1000 See CBEDS Assignment/Course Code Mapping 9.08 Local Course ID Unique identifier for the course up to 10 characters Examples: K-AM, 1st, 1201, Alg1 9.09 Course Name Any name up to 50 characters Examples: AM Kindergarten, First Grade, Algebra

    35. CALPADS Fall 2 - Data Population Elementary v1.0 9.14 Course Section ID Unique ID for each class (Course Section), usually a combination of local course ID and additional indicator up to 10 characters Example: K-AM-1, 1st-1, 1st-2, 1201-01, Alg1-02 Team Teaching and Job Sharing assignments use the same course section ID 9.18 Class ID The unique class ID may be the same as the course section ID 9.15 Academic Term Code Code Set – Academic Term

    36. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Course Section Course Section ID is assigned by the local educational agency generally is a combination of the local course id/name and course section number must be unique within a school for the Academic Year, system evaluates local course id, course-section id, academic term, SEID, school of course delivery and academic year ties a specific student (through the student course section record) to a specific course section and it ties all of the information about that course section to the student Class ID is a unique identifier, assigned by the LEA or school submitting the data used to represent a unique class – a group of students in one or more course sections being taught by one or more teachers in the same place, at the same time must be unique within a school for the Academic Year can have course sections that map to multiple State Course Codes

    37. CALPADS Fall 2 - Data Population Elementary v1.0

    38. CALPADS Fall 2 - Data Population Elementary v1.0 9.11 NCLB Core Course Instructional Level Code Code Set – NCLB Core Course Indicator and Instructional Level Needed for ALL courses Elementary core should be E (elementary core) Secondary core courses use S (secondary core) Non-core use N (non-core) Valid Code Combinations Course Group Master Combos

    39. CALPADS Fall 2 - Data Population Elementary v1.0 9.16 SEID (Statewide Educator ID) “9999999999” can be reported in place of a valid SEID on the course section for the following: Non-certificated Charter School teacher teaching non-core class Teacher of a distance learning class New teacher - SEID not yet provided by CTC Teacher not employed by LEA (e.g. COE Special Ed, private contractor) 9.17 Local Staff ID The unique local ID of the teacher

    40. CALPADS Fall 2 - Data Population Elementary v1.0 9.28 HQT Competency Code Code Set – Content Area Competency Category Identifies how a teacher has demonstrated competency in subject matter – coordinate with HR

    41. CALPADS Fall 2 - Data Population Elementary v1.0 9.20 Education Service Code Code Set – Education Service English Learners Indicates service to English Learners (PLI, ELD, or SDAIE) Education Service code is required if Instructional Strategy = (400,500, 600, or 650) 9.22 Instructional Strategy Code Code Set – Instructional Strategy Indicates instructional strategy (Dual Immersion, Structured English Immersion, Bilingual, English Learning Mainstreaming) Instructional Strategy required if Education Service Code not blank. 9.21 Language of Instruction Code Code Set – Language Only for classes taught in primary language other than English

    42. CALPADS Fall 2 - Data Population Elementary v1.0 For Special Ed and Home and Hospital students 9.22 Instructional Strategy Code Code Set – Instructional Strategy This is associated with specific course-sections

    43. CALPADS Fall 2 - Data Population Elementary v1.0 For classes with more than one instructional strategy, the recommended code assignment hierarchy is: Special Ed Home/Hospital English Learners OR Submit a different course section for each instructional strategy

    44. CALPADS Fall 2 - Data Population Elementary v1.0 9.25 Multiple Teacher Code Code Set – Multiple Teacher Instruction Strategy This is used for team teaching and job sharing 9.23 Independent Study Indicator Use for classes that are taught by way of Independent Study this does not apply to short-term independent study 9.24 Distance Learning Indicator For students receiving instruction through distance learning. Added to the specific course-section.

    45. CALPADS Fall 2 - Data Population Elementary v1.0 9.13 CRS-UC CSU Approved Indicator Use N for all K-8 courses

    46. CALPADS Fall 2 - Data Population Elementary v1.0 9.07 CRS-State Course Code Code Set – Course Group State If CTE Course Code (4000-5999) best matches the elective course content, the following must be populated: 9.27 CTE Course Section Provider Code Code Set – Career Technical Education Funding Provider Category Must be marked as 2 – District

    47. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Course Section

    48. CALPADS Fall 2 - Data Population Elementary v1.0 Self Contained Course Data Example Elementary Course Data in CALPADS All courses require a valid SEID Unique course-section ID and class ID are needed for each course-section ( class) Scenario 1: All self-contained courses use state course group code 1000 Scenario 2: Teacher without a SEID cannot be reported as highly qualified *Room is not a CALPADS element, only used for reference

    49. CALPADS Fall 2 - Data Population Elementary v1.0 Self Contained Course Data Example Team Teaching/Job Sharing Scenario 3: Gordon and Seaborn are job sharing 1st grade in room 8, each course-section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time). Each needs the Multiple Teacher Code identified (2 for job share). Scenario 4: Robinson and Mills are team teaching 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID. Each needs the Multiple Teacher Code identified (1 for team teach).

    50. CALPADS Fall 2 - Data Population Elementary v1.0 Self Contained Course Data Example Services to English Learners If instruction strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported If education service code 1, 2, 3 or 4 are reported, and instructional strategy must also be reported. Scenario 5: Robinson, Burns, and Dickinson have English Learners in their classes. Robinson’s class is structured English immersion and she is providing ELD and SDAIE services (4 for ELD Instruction and SDAIE Instruction, But Not Primary Language Instruction). Burns’ class is structured English immersion (500) with ELD only (2 for ELD Instruction Only). Dickinson is an itinerant teacher providing service to EL students. Scenario 6: DiPirro has English Learners in his class. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting with at least some core content instruction in their primary language. Primary language is required.

    51. CALPADS Fall 2 - Data Population Elementary v1.0 Self Contained Course Data Example Itinerant Teachers (Push in/Pull out) Itinerant assignments can be at the same school Scenario 7: Gerwer and Dickinson are itinerant teachers. Reporting student course data is optional for itinerant teaching assignments Scenario 8: Dickinson is providing services to EL students. Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from itinerant teacher, reporting course data is recommended. Scenario 9: Phanthavong is a resource teacher providing services to special ed students. Instructional strategy (special ed) should be reported for the course section.

    52. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Course

    53. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Course

    54. CALPADS Fall 2 - Data Population Elementary v1.0 Scheduled Course Data Example Scheduled Course Data in CALPADS All courses require a valid SEID Unique course-section ID and class ID are needed for each course-section (class ) Scenario 1: Teacher without a SEID cannot be reported as highly qualified

    55. CALPADS Fall 2 - Data Population Elementary v1.0 Scheduled Course Data Example Team Teaching/Job Sharing Scenario 2: Agliano and Angel are team teaching algebra. Each course section needs a Multiple Teacher Code identified (1 for team teaching). Scenario 3: Ranasinghe and Gordon are job sharing Physical Science. Each course section needs a Multiple Teacher Code identified (2 for job share).

    56. CALPADS Fall 2 - Data Population Elementary v1.0 Scheduled Course Data Example Services to English Learners If instruction strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported If education service code 1, 2, 3 or 4 are reported, and instructional strategy must also be reported. Scenario 4: Angel, Grady and Ratty have classes with English Learners. Education Services and Instructional Strategy codes should be reported. Scenario 5: Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting with at least some core content instruction in their primary language. Primary language is required.

    57. CALPADS Fall 2 - Data Population Elementary v1.0 Scheduled Course Data Example Multiple Course Content Scenario 6: Brawn is teaching Spanish 3 and Spanish 4 during period 2 in the same classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both. Scenario 7: Saunders and Sullivan are using the same classroom space to deliver two courses – Language Arts and US History to a group of 40 students.  Saunders delivers instruction in Language Arts to 20 of those students.  Sullivan delivers instruction in US History to the other 20 students. Two unique Course Section IDs and two unique Class IDs are reported for each of the two courses (Language Arts , US History) with two different SEIDs. Scenario 8: Guido and Sullivan are team teaching a "core" Language Arts /US History course during a two period block to one group of students.  Guido delivers instruction in Language Arts and Sullivan delivers instruction in US History. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for Language Arts and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID.

    58. CALPADS Fall 2 - Data Population Elementary v1.0 Scheduled Course Data Example Special Education/Home and Hospital Scenario 13: Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy. Scenario 14: Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example. Scenario 15: Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school.

    59. CALPADS Fall 2 - Data Population Elementary v1.0 Scheduled Course Data Example Other Scenarios Scenario 16: Sullivan is the certificated classroom monitor for beginning Chinese, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning. Scenario 17: Geometry is offered at the local high school. Since the instructor is not a district employee, use “9999999999” as the SEID. If high school is within the district, can report as a secondary enrollment at the high school.

    60. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Course

    61. CALPADS Fall 2 - Data Population Elementary v1.0 Alternative Course Data Examples

    62. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Student Course Section

    63. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Course Section

    64. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission – Course Course Section must be submitted first and posted before the Student Course Section is submitted in CALPADS

    65. CALPADS Fall 2 - Data Population Elementary v1.0

    66. CALPADS Fall 2 - Data Population Elementary v1.0 Review

    67. CALPADS Fall 2 - Data Population Elementary v1.0

    68. CALPADS Fall 2 - Data Population Elementary v1.0 Review

    69. CALPADS Fall 2 - Data Population Elementary v1.0 Getting Started

    70. CALPADS Fall 2 - Data Population Elementary v1.0 Review Fall 2 Suggested Milestones 10/6 – Obtain SEIDs 11/30 – Complete data population Staff Demographics/Assignments Course attributes 12/1 – Upload and post staff files Review validation errors, reconcile as needed 12/15 – Upload and post course files Review validation errors, reconcile as needed 1/4 - Review and verify all certification reports 1/18 – Certify and save reports of certified data

    71. CALPADS Fall 2 - Data Population Elementary v1.0 Review Fall 2 Certification Strategy Finish updating Fall 1 students Establish roles in CALPADS Coordinate with HR (staff assignments, SEIDS) Submit and post as follows: Staff Demographics Staff Assignments Course Section Student Course Section

    72. CALPADS Fall 2 - Data Population Elementary v1.0

    73. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission Resources The following are available to provide specifics on the CALPADS System and the procedures that guide your interaction with CALPADS ….. CALPADS File Specifications (CFS) CALPADS Code Sets CALPADS Valid Code Combinations CBEDS Assignment/Course Code Mapping http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

    74. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission Resources CALPADS Error List (6 new IVRs) GERR0007 SDEM0218 SDEM0221 SASS0219 CRSE0220 SCSE0220 http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

    75. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission Resources CALPADS Data Guide Section 3.5 on English Learners Section 3.6 on Highly Qualified Teachers Section 2.2 on Staff Data Section 2.3.2 on Class Size http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

    76. CALPADS Fall 2 - Data Population Elementary v1.0 Data Submission Resources

    77. CALPADS Fall 2 - Data Population Elementary v1.0 Training Evaluation http://www.csis.k12.ca.us/survey/calpads-training/

    78. CALPADS Fall 2 - Data Population Elementary v1.0 Questions

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