FY2010-2011 Community Agency Partnership Program

1. FY2010-2011 Community Agency Partnership Program

2. Purpose The Board of County Commissioners desires to supplement programs that reduce poverty among Alachua County citizens.

3. Amount $800,00 - $1 million

4. Eligible to Apply • 501(c) (3) status • Physical address in Alachua County • Active status w/State • Food, health care or housing/utilities program • Reduce poverty

5. Characteristics of Grant • Independent Contractor • One-year: Oct 1 – Sept 30 • Reimbursable: mid-Jan

6. Applications • Unlimited number • Amount up to total

7. Critical Element Partnerships

8. Program Funding Categories • Food • Health Care • Housing/Utilities

9. Health Care • Physical or Dental • Diagnostics and medications allowed • Mental health, substance abuse, vision care and eyeglasses not permitted

10. Housing/Utilities • Significantly limited ability to acquire or maintain • Provide shelter or housing or payment assistance, such as rental assistance or down payment • Assistance w/payment or reduction of utilities

11. Housing/Utilities • Housing must be acquired/attained/maintained within the grant period • Referral, representation, treatment or detention not permitted

12. Food • Significantly limited ability to acquire food for own consumption • Deliver/provide food, food-growing or food preserving • Not a snack program • See Addendum #1 for Best Practices

13. Performance Measurement Measures Effectiveness • Clarifies program purpose • Documents results • Financial Accountability

14. Logic Model • Communicates program value • Clarifies results • Identifies key elements to track • Clarifies program premise • Improves planning and performance

15. Logic Model Schematic INPUTS ACTIVITIES OUTPUTS OUTCOMES

16. Logic Model Schematic MEASUREMENT TOOL OUTCOMES INDICATOR SAMPLING TYPE & SIZE FREQUENCY& SCHEDULE OF DATA COLLECTION

17. “If this, then that…” • “If we have these Inputs/Resources, then we can conduct these Activities.” • “If we conduct these Activities, then we will produce/deliver these Outputs.” • “If we produce these Outputs, then we will achieve these Outcomes.”

18. InputsWhat Resources are Needed to Run the Program? • Staff (Social Worker, Volunteer Coordinator, Admin Asst) • Volunteers • Facilities • Equipment • Materials • Supplies • Partners/Collaborators

19. ActivitiesWhat Services Will Be Provided by the Inputs?What Must be Done to Achieve Results?

20. Unduplicated Clients/Participants: • Individual receives multiple services = 1 • Individual receives one service multiple times = 1

21. OutputsHow Many Served (Unduplicated) by How Much Service? • Number of meals served? • How many pounds of food? • Number of clients/participants served? • Number of classes taught? • Number of attendees?

22. Outcomes Must Be: • Realistic • Achievable • Measurable

23. OutcomesWhat Difference Will be Made in the Clients’ or Participants’ Lives? • New knowledge • Increased skill • Changed attitude • Improved condition • Maintenance of current status

24. Examples of Outcomes(Increased, Decreased, Maintained, Reduced, Expanded) • 95% will experience decreased incidences of seizures • 100% increased knowledge of nutrition • 80% avoid out-of-home placement

25. “We will know, by…” • Indicator – “We will be able to know the progress of an Outcome by…” • Measurement – “We will track our Indicators through/by…” • Sampling – “We will apply our Measurement Tools to …” • Data Collection – “We will utilize our Measurement Tools…”

26. IndicatorsWhat Can Be Observed to Indicate the Status of a Client’s/Participant’s Progress on an OUTCOME? 1.A) % of participants entering program who obtain permanent housing and stay in permanent housing for at least 6 months B) % of participants graduating from program who obtain permanent housing and stay in permanent housing for at least 6 months 2. A) Grooming and hygiene B) Physical activity level 3. A) # of job interviews B) Full-time employment

27. Measurement Tool/Approach How are the INDICATORS going to be measured? • Housing lease • Landlord report • Staff Observation Form • Client Interview • Written Assessment • Employer pay stubs

28. Written Assessments/Questionnaires • What do you need to know? • Will the respondent understand? • Will respondent want to answer the question? • Will the wording skew the answer?

29. Questionnaires • Brief • “Survey”, rather than “test” • Self-report v. Interview

30. Sampling Large populations that do not include Case Management Services or Training/Instruction

31. Sample Size • Size = Quality • Generalizations • 100% for Case Management or Training

32. Random/Simple Sampling • Best and simplest • Equal opportunity • Pure chance

33. Systematic Sampling • Large population • Every nth person • Does not include case management or training

34. Data Collection Frequency & Schedule • Pre & Post Instruction/Event • Monthly • Quarterly • Weekly

35. Schedule K-1 Food-Growing Program

36. Schedule K-2

37. Summary of Key Elements • Program Planning • Collaboration of Resources • Sound Performance Measurement • Budgeting

38. Budget • Planned out • Clearly stated • Clearly justified

39. Helpful Hints • Remember evaluators may have never heard of your agency or program • Get to the point, but thoroughly • Length does not equal quality • Relevant information • Compile the application packet according to instructions • User-friendly

40. Helpful Hints • Review all (written and oral) Scoring Criteria information • Do not count on being able to find parking close to the Admin building

41. Application Packet • Binder or Folder w/Agency, Program Name & RFA Number on outside • Separate app’s for individual programs • Compile according to instructions

42. Application Binders/Folders • 1 Original, 9 Copies • Sealed box or envelope • Labeled “11-198:CAPP RFA”

43. RFA Questions • No questions accepted past midnight, Sunday, May 9, 2010 • Final addendum will be issued and posted online by Wednesday, May 12, 2010

44. Addenda • Contains answers to all questions • Any Changes • Any Additions • Print, sign and date • Include in application packet

45. Due Date & Time • Wednesday, May 19, 2010 • Time stamp no later than 5:00 p.m. • Doors close at 5:00 p.m.

46. After Submittal • CAPP Mgr screening • CAPP Review Board • County Attorney’s Office • Qualified List

47. Advisory Board • Evaluation of written • Oral Presentation evaluated • Funding percentage category • Recommendations by consensus • August 3 at 1:30 Presentation to BoCC