FY2013/14 Community Agency Partnership Program (CAPP)

1. FY2013/14 Community Agency Partnership Program (CAPP) RFA 14-198

2. Basic Eligibility • 501(c)(3) at time of application • Physical location in Alachua County IRS

3. Grant Information • Alachua County Tax Payer -Funded • ~ $1 million • Oct 1, 2013 – Sept 30, 2014 • Reimbursement

4. Grant Information (cont.) 6. Category-Fit 7. Alachua County Residents, ONLY!

5. NO-NO Programs • NO Economic Development • NO Economic Opportunity • NO Recreational • NO Arts/Cultural • NO Historical • NO Environmental

6. Funding Categories • Food • Health Care • Housing/Utilities • Child Education • Child Abuse/Neglect Safety

7. Food • 100 - 150% FPL • Participant’s own consumption • Can be Food-growing or Food Preservation

8. Health Care • 100 – 150% FPL • Preference: • 60 yrs of age or older, OR • Household with 18 y/o or under, OR • Rural or Transport Disadv. • Diagnostics and medicine incl. • NO mental health, substance abuse tx, vision care or lenses

9. Housing/Utilities • 100 - 150% poverty level • Preference: • 60 yrs of age or older, OR • Households with 18 y/o or under • Can be Weatherization, Home Repair (critical-need), Legal Assistance

10. Child Safety • Newborn – 18 y/o • Abused or at-risk, thereof; &/or • Neglected or at-risk, thereof; &/or • Domestic Violence Exposure • Intervention = Safety • Qualified personnel

11. Child Education • School-Readiness • Newborn – 5 y/o • Educational child care for school preparation • Employed Poor = < 150% FPL, min. 20 hours/week • Supplemental Family Services

12. Child Education • Basic/Core Subjects • 100% - 150% FPL • Enrolled in school • Reinforces student’s current school curricula: Language Arts, Math, Science, Social Studies • “Next Generation Sunshine State Standards”

13. Funding Restrictions(Read Attachment A!) • Cost of doing business • Capital $1,000 or more • Land or building improvements • Lawn maintenance • *Building maintenance • Rent/mortgage payments - Non-shelter, non-participant housing • Utilities - Non-participant • Vehicle purchase, vehicle payments

14. Funding Restrictions (cont.) • Vehicle Maintenance – non-essential • Gasoline – non-essential vehicle • Fundraising expenses • Storage – non-essential • Insurance – vehicle, facility • Membership fees/dues • Recognition-related • CAPP grant • Office equipment and furniture • Computers • Staff – indirect

15. Funding Restrictions (cont.) • Marketing or Volunteer Recruitment • Office Equipment – No rental, purchase or maintenance • Communications – Staff Internet, office phones Read Attachment A; submit any ?’s

16. Performance Measurement Effectiveness & Accountability • Clarifies program purpose • Documents results • Financial Accountability

17. Logic Model“If this, then that” Improves Planning and Performance by having to: • Clarify program premise • Define and clarify goals • Identify key elements to track • Communicate program value

18. Logic Model Schematic ACTIVITIES INPUTS OUTPUTS OUTCOMES

19. Logic Model Schematic MEASUREMENT TOOL OUTCOMES INDICATOR SAMPLING TYPE & SIZE FREQUENCY& SCHEDULE OF DATA COLLECTION

20. InputsWhat Resources are Needed to Run the Program? • Staff (Social Worker, Volunteer Coordinator, Admin Asst) • Volunteers • Facility • Equipment • Materials • Supplies • Partners

21. Inputs Activities “If we have these Inputs, then we can conduct these Activities.”

22. ActivitiesWhat Services Will Be Provided by the Inputs?

23. Activities Outputs “Ifwe conduct these Activities, then we will produce/deliver these Outputs.”

24. OutputsHow Many Served/How Much Provided through Activities? • Number of participants served? • Number of meals served? • How many pounds of food? • Number of classes taught? Unduplicated: Varied Svcs = 1; Same Svc Multiple Times = 1

25. Outputs Outcomes “If we produce these Outputs, then we will achieve these Outcomes.”

26. OutcomesHow will participants be affected? • New knowledge? • Increased skill? • Changed attitude? • Improved condition? • Maintenance of current status?

27. Outcomes Must Be: • Realistic • Measurable

28. Examples of Outcomes(Increase, Decrease, Maintain, Reduce) • 85% will reduce ER visits • 100% will increase nutritional intake • 80% will maintain in-home status • 95% will improve reading skills • 95% will read at least one book a month

29. CAPP Program Increase Include Outcome that pertains to the increase, such as: • Increase # of available family visitation hours from 480 to 520 • # of clients served will increase from 38 to 45 • # of classes will increase from 15 to 30

30. After School Program Cautions • Many variables affect school grades • Report cards are difficult to obtain • School Involvement • Family Involvement

31. Indicators What will tell you how a participant is doing on an Outcome? “We will be able to know how a participant is doing on an Outcome by…” • Grooming and hygiene level • Physical activity level • # of job interviews • Employment status • Housing status • Score on written assessment

32. Measurement Tools How are the INDICATORS going to be measured? “We will track our Indicatorsby…” • Housing lease • Landlord report • Staff Observation Form • Client Self-Assessment • Pay stubs

33. Questionnaires/Surveys • Survey v. Test • What do you need to know? • Will the respondent understand the question? • Will the wording skew the answer? • Is participant literate?

34. Sampling “We will apply our Measurement Tools to …”

35. Sample Size # Measured = Quality of Info • Make Generalizations • Case Management or Training – must evaluate all participants

36. Random Sampling • Larger populations • Equal opportunity of selection • Pure chance

37. Systematic Sampling • Applied formula • Large populations • Every nth person

38. Data Collection Frequency & Schedule “We will utilize our Measurement Tools…” • Pre & Post Class • Monthly • Quarterly • Weekly

39. Schedule K-1 Food-Growing Program

40. Schedule K-2

41. Key Elements • Program Planning • Collaborations • Sound Performance Measurement • Budget

42. Partnerships This: Not this:

43. Budget • Planned out • Clearly stated • Justified

44. Tips • Evaluators may have never heard of your agency or program. Asked to describe thoroughly in ‘Detailed Program Description’. • Follow application instructions • Narrative length does not equal quality • Compile the application binders according to instruction

45. Application Packet • 1.25” – 1.5” Binders w/Agency, Program Name & CAPP RFA 14-198 on covers and spines • Separate app’s for each program • Named Tabs

46. Submittal • May 8 by 5:00 pm • 1 Original, 9 Copies • Mark “Original” • Sealed box or envelope • Labeled “14-198:CAPP RFA” • Purchasing Office

47. RFA Questions • All Questions in Writing • All Questions Answered in Addendum • No questions accepted past midnight, Sunday, April 28 • Final addendum will be issued and posted online by Wednesday, May 1

48. Addenda • Contains answers to all questions • Any changes or corrections • Any Additions • Print, sign and date • Include in application packet • Final addendum will be issued and posted online by Wednesday, May 1

49. Evaluation • CAPP Manager screening/review • Advisory Board Evaluation of Written • Advisory Board Evaluation Oral Presentation (presentations begin Monday, July 22) • Funding Recommendation % max • Recommendations by Consensus • Presentation to BoCC TBA

50. Recommendations to BoCC • By consensus • < 78.4, no recommendation can be made • No guarantee recommendation will be made, regardless of % category