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WEB-BASED DEAL LOG DATABASE PROJECT REVIEW Presented to SHEPHERD VENTURES By Sylvia Szubrycht

WEB-BASED DEAL LOG DATABASE PROJECT REVIEW Presented to SHEPHERD VENTURES By Sylvia Szubrycht. Company overview. Shepherd Ventures – a San Diego VC firm Investing in growth companies: - located in Southern California - that need first or later stage of funding

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WEB-BASED DEAL LOG DATABASE PROJECT REVIEW Presented to SHEPHERD VENTURES By Sylvia Szubrycht

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  1. WEB-BASED DEAL LOG DATABASE PROJECT REVIEW Presented to SHEPHERD VENTURES By Sylvia Szubrycht

  2. Company overview • Shepherd Ventures – a San Diego VC firm • Investing in growth companies: • - located in Southern California • - that need first or later stage of funding • - Life Sciences or Information Technology • - must have working product or prototype • - must be referred

  3. Current Situation • Receives an average of 200 proposals monthly • Proposals must be prescreened for recommendation and logged into the database by an Investment Analyst • Currently using Microsoft Access Database • Database controlled by Analyst only (no LAN) • Nobody else has remote access to the database • Manual Logging process takes 20 hours monthly

  4. Problem Statement • Current deal log database is not effective because: - Analyst prioritizes analysis and due diligence - Backlogs do not allow accurate, timely reporting - Partners are too busy to forward BP to Analyst - Partners have no access to database to make sure that the company has not been reviewed yet by another partner

  5. Project Objectives Create a web-based Deal Log application with SQL backend that will: • Provide real time deal flow tracking, searching, monitoring and reporting • Be accessible to authenticated Shepherd users • Improve effectiveness and accuracy • Integrate historical Microsoft Access data • Improve efficiency by automating manual procedures

  6. Cost/Benefit • Efficient/Effective identification of qualified companies • Eliminate opportunity cost of Analyst’s work • Remove backlogs – accurate reporting for LPs • Real time data – everybody SV can access at anytime • Eliminate costs associated with duplication of analysis

  7. Number of hours Cost per hour Cost Software Developer 120 $80 $9,200 Investment Analyst 2 $45 $90 Shepherd Ventures Partner 3 $96 $288 Total $9,578 Feasibility • Technical: MySQL free database, Microsoft data converted into SQL  no problem • Operational: SV will use it if made to requirements • Economic: Analyst’s time cost 240h x $45 = $10,800

  8. Requirements Analysis • Online questionnaire to be filled out by a company - form available on a company’s website • Info analyzed by program, flag opportunities by qualify/disqualify for automatic rejection or review • System sends updates to Analyst • Database will categorize by stage, location, sector • Searching, reporting, charting features, & statistical info • Easy to operate, fast, updatable for future enhancements

  9. Measures of Success Success criteria: • To be completed on time (120 hrs or 3 weeks) • To be functional without errors Project will be considered failure if criteria are not met

  10. Design/Development/Testing Implementation & Training • Functionality Blue Print • PHP language codes • User interface screens • Presentation of beta version for SV review/adjustments • Final Testing/Debugging • Installation on a server • Launching online • Delivery of documentation of operational aspects • Training SV staff

  11. Conclusion • One time cost $9,578 • Payback less than 11 months (current cost $10,800 annually) • Completion: max 3 weeks • Project objectives achieved – backlogs, reporting, remote searching, prescreening process shortened • Improved efficiency and effectiveness of deal log process • Maintenance & hosting costs - additional $15/month KEY DELIVERABLES: • Beta version of deal log functionality by 2nd week (or 85hrs) • Delivery and installation of software by 3rd week (or 120th hrs) • Documentation to be delivered at the time of training

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