Year-end Planning

1. Year-end Planning • Calendar • Key Information • Roles/Responsibilities • Next Steps

3. Key Information Blanket Orders (CBxxxxxx) – batch close process will run on June 30 Accounts Payable will close June 30 Retrofits (DPRs), TERs, and PO Invoices – in BSC by June 25 Allow 2 days for intercampus mail Receiving in CUBuyplus® completed by July 2 Receiving date in CUBuyplus® must reflect actual date goods received on campus or services were performed

4. Key Information • Journal Entries • To Accounting Services by noon on July 3 • Expense accruals by end of day July 8 • Key date communication • Banner Finance listserv and CUBuyplus® active users • Accounting Services web site

5. Roles/Responsibilities • Departments • Invoices • Ongoing - send timely to BSC • Year-end - invoices/TERs to BSC by June 25 • Receiving • Ongoing - complete receiving in a timely manner • Year-end - receiving should be completed by July 2 • Submit an accrual for items • Delivered to campus by June 30 and not received in CUBuyplus® by July 2 • When invoice has not been sent to BSC • When service has been provided and not yet invoiced

6. Roles/Responsibilities • Business Service Center • Goal to have retrofits entered into CUBuyplus® by June 30 • TERs entered into Banner by June 30 • Invoices received by BSC and not entered into CUBuyplus® will be accrued • Accounting Services • Process accrual journal entries

7. Next Steps • Meeting with Finance Liaisons mid-May • Communicate with your departments • Key year-end dates • Importance of timely receiving • Importance of turning P-Card receipts in timely • Ongoing • Encourage ordering versus retrofits • Encourage timely receiving