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EIC-UG Mission

The EIC User Group (EICUG) facilitates collaboration and progress towards the realization of the EIC, enhancing the science case, representing user interests, organizing outreach, and supporting working groups.

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EIC-UG Mission

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  1. EIC-UG Mission • MISSION • In Phase 1 (up to CD0), the EICUG is primarily the means by which future international users and scientists supporting the EIC case can engage collectively to enhance progress towards the realization of the EIC and its science. The EICUG will work to • Enhance and refine the science case beyond that contained in the EIC White Paper written for the 2015 US Nuclear Physics Long Range Plan • Provide a forum for discussion and promote collaboration across the accelerator, experimental and theoretical communities to enhance progress towards realization of the EIC • Represent the interests of EIC users in discussions with the laboratories and the funding agencies • Represent the EIC users in discussion of scientific tradeoffs that may be imposed by budget realities • Serve as a point of contact for those across the globe with interest in participating in EIC • Organize outreach to physicists, scientists, policy makers and the general public about the EIC

  2. Steering Committee Role • Ensuring that the activities of the EICUG support the mission above consistently with the charter • Organization of the regular meetings of the EICUG • Nomination of suitable speakers from the EICUG at conferences and meetings • Support of the EICUG website • Organization of working groups of EICUG members with similar interests in the areas of physics topic, detector R&D, accelerator R&D, outreach etc. The working groups will report at the regular meetings of the EICUG. Propose not to discuss red points today: First is formulaic. The other two are already being worked on by the SC.

  3. Points to consider today Enhance and refine the science case Provide a forum for discussion and promote collaboration Represent the interests of EIC users in discussions with the laboratories and the funding agencies Organization to contact internationally Organize outreach Organization of the regular meetings Organization of working groups Still a bit unwieldy for an open discussion so I suggest the following orthogonal discussion organization.

  4. Discussion Points • Organization of regular meetings • Provide a forum for discussion and promote collaboration • Organization of working groups • Enhance and refine the science case • Provide a forum for discussion and promote collaboration • How does EIC-UG represent the interests of EIC users in discussions with the laboratories and the funding agencies? • Represent the EIC users in discussion of scientific tradeoffs that may be imposed by budget realities • Organization of outreach • Other Activities (incl. further organization for international contact)

  5. A. Organization of regular meetings • How often? Once/year • Fixed time of year? Summer? • Relationship to other meetings. • Accelerator Collaboration meetings? • POETIC? • DIS? • Other EIC related meetings? • Rotation to regions of the world? (EIC related small meetings..) • Outreach component?

  6. A. DISCUSSION • How often? Once/year seems to be good for now. • Fixed time of year? July seems to be good for now. In synch with NAS report? • Relationship to other meetings. • Accelerator Collaboration meetings? We’ll see how Trieste meeting and fall Joint accelerator collaboration mtg works. Think about how to proceed after.. • Big accelerator meeting can realistically only be in the US. • POETIC? How does this meeting fit in with EIC UG meeting? Is POETIC different enough to EIC UG meetings? SC meet with POETIC organizers to discuss.. • DIS? Will become more EIC centric as time goes on? A natural process? Seems to be going ok so far.. • Other EIC related meetings? SPIN, Quark Matter—see discussion on outreach below. • Rotation to regions of the world? Likely US next time and then Asia? Need to see how things develop after that. • Outreach component? Organize small EIC related meeting—particularly non-US?

  7. B. Organization of working groups • Enhance and refine the physics case • What is the best organization? Organized along which topics? • Accelerator <->theory <->experiment connections? • Do working groups need specific charges? • Converge towards the INT meetings next year? • Promote collaboration • Most people have limited time to devote to these groups. How do we ensure • input? • What about an outreach component? • Note “represent EIC UG interests to agencies and lab”, “represent users in discussion of scientific tradeoff vs budget” implies that the UG has some consensus on its scientific priority. How do we arrive at this? • Technical joint working groups? • Ad-hoc workshops?

  8. B. DISCUSSION • Are we moving towards an EIC whitepaper II? • Yes, but timeline after INT workshops 2018 and 19 as originally planned. • Not helpful to have partial “new things” before the end of NAS. Need community voice. • EIC-UG should be central to the next whitepaper—not driven so much by thelabs as before. • Bottom-up approach better for getting people enthusiastic. Also makes better use of people’s limited time. Identifies area of interest and concentration for the INT studies. • At the same time need to develop technical capabilities to bring EIC studies to the next level. • Possible scenario for working groups or two kinds. • Technical Joint Working groups on e.g. simulation, luminosity, polarization measurement..etc. Work towards usable tools for different EIC configurations. • Ad-hoc workshops: half to one-day workshops organized by interested parties—may lead to further activities. Examples at JLAB.

  9. C. How does EIC-UG represent the interests of EIC users in discussions with the laboratories and the funding agencies? • For the preparations of the last NAS open meeting, JLAB (Bob) + BNL (Berndt) + • EIC –UG (Abhay then Bernd) met with the committee chairs to discuss the presentations. • How do we maintain this independent role for the UG? • Should there be formal points of contact with DOE/NSF? With the labs? • What is the UG’s role for the CD0 process? • DISCUSSION • EIC-UG already becoming a “player” through the NAS process • Labs need to keep EIC-UG in the loop for all consequential EIC matters. • Representation in APS/DNP/HEP/DPB? Hadronic physics rep? • Detector conferences? IEEE? TIPP • International conferences? • The last two EIC “speakers” committee began to keep track and open communications.

  10. D. Outreach • Should there be an “outreach committee”? • Outreach component in other regular business? • Specific ideas? • DISCUSSION • Outreach committee needed? • A set of very high level science slides • Executive summary—”elevator speech” to be improved. • Improve EIC-UG website • Commission popular articles? For general public. • Use public information centers (e.g. at Stony Brook)

  11. D. Other ideas • Representative of Accelerator collaboration in the Steering Group? • Have representation from Accelerator design teams on regular basis in the SC. Not everytime but monthly? • Other sub-organization for international relations? • Targeted visits? • We’ve had unofficial “delegation” visits to Japan last year. • Other regions? India? China? Africa? • Promote talks in countries with small involvement currently.

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