ENLISTED DISTRIBUTION CAPT KENT MILLER

1. ENLISTED DISTRIBUTIONCAPT KENT MILLER

2. 2 Agenda PERS-40 Organization Chart Detailing timeline/challenges Perform to Serve timeline What Detailer's Can/Can't Do Spouse Collocation Failure to OBLISERV Sailor Role Special Assistants / Special Programs PERS-4013

3. PERS-40 ORGANIZATIONAL CHART

4. Enlisted Distribution System Overview 4 Ship’s responsibilities: 1. Addressing their manning shortfalls. 2. Liaise with ISIC and TYCOM to resolve manning issues. (Sorts, EMIR, etc) 3. Ensure they are properly manned to fulfill your commitments. ISIC responsibilities: 1. Coordinate ship’s training, material, personnel admin and scheduling. 2. Liaise with TYCOM to resolve personnel issues. 3. Ensure ship can fulfill commitments. TYCOM responsibilities: 1. Address manning shortfalls. 2. Liaise with CINCPACFLT, NPC and EPMAC to resolve manning issues. 3. Ensure ship can fulfill commitments. 4. Coordinate employment schedule. MCA responsibilities: 1. Keeping MCAP assets manned at acceptable levels. 2. Liaise with NPC and EPMAC to resolve manning issues. 3. Set requisition priorities (FDNF, deployment) to ensure ship can fulfill commitments. 4. Direct requisition swap on effective date of homeport change. 4013 responsibilities: 1. Prepares requisition based on requisition priority set by MCA. 2. Swap ship’s requisition on effective date of homeport change as directed by MCA. 3. Ensure ship is properly manned and able to fulfill commitments. PERS responsibilities: 1. Attempts to fulfill the Detailing Triangle and mesh the various requirements and Sailors distribution profile to make the “Best Fit” Much more on this will be discussed shortly. Sailors resposibilities. such as updating EFM, importance of maintaining security clearance eligibility, supporting study for advancement, warfare quals, watch standing, etc.) Ship’s responsibilities: 1. Addressing their manning shortfalls. 2. Liaise with ISIC and TYCOM to resolve manning issues. (Sorts, EMIR, etc) 3. Ensure they are properly manned to fulfill your commitments. ISIC responsibilities: 1. Coordinate ship’s training, material, personnel admin and scheduling. 2. Liaise with TYCOM to resolve personnel issues. 3. Ensure ship can fulfill commitments. TYCOM responsibilities: 1. Address manning shortfalls. 2. Liaise with CINCPACFLT, NPC and EPMAC to resolve manning issues. 3. Ensure ship can fulfill commitments. 4. Coordinate employment schedule. MCA responsibilities: 1. Keeping MCAP assets manned at acceptable levels. 2. Liaise with NPC and EPMAC to resolve manning issues. 3. Set requisition priorities (FDNF, deployment) to ensure ship can fulfill commitments. 4. Direct requisition swap on effective date of homeport change. 4013 responsibilities: 1. Prepares requisition based on requisition priority set by MCA. 2. Swap ship’s requisition on effective date of homeport change as directed by MCA. 3. Ensure ship is properly manned and able to fulfill commitments. PERS responsibilities: 1. Attempts to fulfill the Detailing Triangle and mesh the various requirements and Sailors distribution profile to make the “Best Fit” Much more on this will be discussed shortly. Sailors resposibilities. such as updating EFM, importance of maintaining security clearance eligibility, supporting study for advancement, warfare quals, watch standing, etc.)

5. Detailing Time Line 5 The road to success for every Sailor looks like this. The primary driver in success is the early engagement of the Sailor at the 12 month point. The road to success for every Sailor looks like this. The primary driver in success is the early engagement of the Sailor at the 12 month point.

6. Detailing Challenges 6

7. Perform to Serve (PTS) and Detailing 7

8. Detailer's Can... Counsel and Advise Sailors as their advocate Make assignments to valid billets within negotiation window (9-7 months prior to PRD) Adjust PRD (NAVPERS 1306/7 required) Transfer Sailors up to three months before through four months after PRD (Per MILPERSMAN 1306-100) Support special programs to include: Camp David, White House, SEAL Support, Recruiting, Recruit Division Commander, EO Advisor, SARP, Brig Duty, Instructor Duty, Pre-Comm Sailors will not be released to a special program detailer without rating detailer consent. 8

9. Detailer's Can... Coordinate spouse collocations (1306/7 required from both Sailors 12 months prior to PRD / not always approved). Make assignments for Sailors returning to full duty from Limited Duty. Issue "Non-Voluntary" orders to Sailors who enter the Needs of the Navy window. 9

10. Detailer's Don't… Adjust PRD’s to facilitate negotiation of orders “shopping early/late” Make pay grade substitutions without PERS 4013 approval Make assignments to non-existent requisitions Change manning demand signal (BA or NMP) Allow “by name” request assignments (not fair to other Sailors) 10

11. Detailer's Don't… Transfer Sailors to open up EP Eval/Fitrep spots Transfer Sailors early to fix personality or leadership issues Send Sailors to schools en route that are not required on the requisition Break PRD more than -3/+4 Months without approved 1306/7 11

12. Spouse Collocation Assignments will normally be made to fill valid Navy requirements, considering the needs of the military family as well as the manning of the losing and gaining activities. Collocation may not always be possible. Both people desiring collocation must each submit a request with command endorsement, noting their military couple status and including the name, rank/rate, service of spouse, and number of current dependents. Using NAVPERS 1306/7, Enlisted Personnel Action Request. Each member must submit a copy of their spouse’s request with their request. Both members must be in agreement that collocation is desired. If not in agreement, each member will be detailed independently of their spouse. 12

13. Spouse Collocation(Continued) When both members are eligible for sea duty, the spouse with the least amount of sea duty will normally be assigned to sea duty. Military couples comprised of two first-term members may be involuntarily assigned to simultaneous sea duty. Collocation and Training. Members requesting training may not be eligible for spouse collocation in conjunction with training assignment, and should request collocation at the conclusion of training. Members completing training will be assigned to an appropriate tour for the newly acquired skills, which may preclude spouse collocation for the duration of this post-training assignment. 1300-1000 Military Couple and Single Parent Assignment Policy 13

14. Failure to OBLISERV MILPERSMAN 1306-106 What is Failure to OBLISERV? It means a Sailor has not obligated sufficient service required to accept and/or execute PCS orders. Sailors who fail to OBLISERV and those who submit a 1306/7 to match PRD to EAOS with intent to separate will have their record Flagged by PERS-40BB and will lose their PTS quota. A Sailor with a flagged record who decides to reenlist, if PTS approved, will be issued “Needs of the Navy” orders without further negotiation. It is the commands responsibility to send failure to OBLISERV messages PCS orders. 14

15. Sailor Apply (NAVADMIN 249/09) Have realistic expectations; communicate with detailer about options Submit multiple CMS/ID job applications (up to five) each month of negotiation window Apply for career enhancing jobs instead of focusing on location Plan for high year tenure (HYT), retirement, and twilight tour (if eligible) Request PRD adjustment and/or spouse collocation via 1306/7 12 months prior to PRD 15 Sailor Role

16. Sailor Role (Cont) Enroll in or update Exceptional Family Member (EFM) Program Ensure OBLISERV and required screening are completed within 30 days of receiving orders(this MUST happen) Address medical issues early Sailor CMS/ID quick start guide found at http://www.npc.navy.mil/Enlisted/CMS/ 16

17. Special Assistants Branch (PERS-4015) Humanitarian Reassignments Early Returns from Overseas Enlisted PCS Budget Operational Unsuitability Determination Incentive Pays (AIP/SDIP) Enlisted PCS Entitlements Enlisted Availabilities Command Master Chief / Command Senior Chief Detailing Twilight tours 17

18. Assignment Incentive Pay (AIP)/Sea Duty Incentive Pay (SDIP) AIP: Intended to attract volunteers to jobs that have historically been difficult to fill. Used in place of or in conjunction with other incentives such as OTEIP, SDIP, COT. SDIP: Pilot Incentive Pay Program designed to provide a monetary incentive to specific enlisted communities with at-sea manning challenges. SDIP-B: Back-To-Back sea tour SDIP-C: Curtail shore duty assignment SDIP-E: Voluntary extension on board current sea duty command. SDIP request procedures vary depending on type of SDIP being requested. General: NPC website: Single location for all pertinent policies, procedures and guidelines. http://www.public.navy.mil/bupers-npc/career/payandbenefits/Pages/default2.aspx 18

19. Overseas Tour Extension Incentives Program (OTEIP) General Info: Available to enlisted personnel stationed overseas on type 3, 4 or 6 duty and type 2 duty in Hawaii. Must complete prescribed DOD tour and request an extension of at least 12 months beyond the DOD tour length or in the case of first term personnel have an assigned PRD which exceeds DOD tour by at least 12 months. MILPERSMAN article 1306-300 discusses OTEIP eligibility and policy. OTEIP do’s and don’ts: Do visit Frequently Asked Questions (FAQ) on BOL under the OTEIP link for updated OTEIP related guidance. Do print out the FAQ sheet and use as a quick reference guide. Do email OTEIP Manager at kirby.denson@navy.mil to request specific FAQ scenarios. Do retain copies of OTEIP related correspondence in the local CCC folder. Don’t submit OTEIP extension requests to NPC which would require member to extend beyond their current EAOS if PTS approval or High Year Tenure (HYT) is needed. 19

20. Senior Enlisted Academies (SEA) Navy SEA attendance = less than 50% capacity for the last two years!!! MILPERSMAN article 1306-925 – Requirements and request process Navy Resident Senior Enlisted Academy (Newport RI) 6 week course for MCPO/SCPO/CPO 7 classes per year with 112 seats per class Navy Blended Senior Enlisted Academy (Newport RI) 6 week online blackboard blended with 2 week residency for MCPO/SCPO 52 seats per class, number of classes depends on enrollment Air Force Senior NCO Academy (Montgomery AL) 7 week course for MCPO/SCPO 5 classes per year with 6 seats per class Coast Guard Chief Petty Officer Academy (Petaluma CA) 4 week course for CPO 9 classes per year with 4 seats per class Army Sergeants Major Academy (Fort Bliss TX) 9 month course for MCPO/SCPO 1 class per year with 7 seats filled by CMDCM Detailer 20

21. Special Programs OSA Recruit Division Commander Recruiting Duty Command Chief / Senior Chief / Master Chief White House Camp David PRECOM LCS MEPS 21

22. PERS-4013 History 22 The evolvement of EPMAC to Pers-4013 is the result of BRAC 2005 and Hurricane Katrina. To understand what Pers-4013 does, it is helpful to understand the creation of EPMAC. In the past: Prior to the completion of centralized detailing in BUPERS, the Enlisted Distribution Offices, EPDOLANT, EPDOPAC and EPDOCONUS wrote enlisted orders and also represented the Fleets. With the total shift of enlisted detailing to BUPERS in 1974 and the plans to establish EPMAC, the Fleet Commanders wanted a representative/advocate for their concerns and EPMAC was assigned the task. CO EPMAC was actually ADDU to the Fleet Commanders. The NMP and requisition belong to the MCAs.The evolvement of EPMAC to Pers-4013 is the result of BRAC 2005 and Hurricane Katrina. To understand what Pers-4013 does, it is helpful to understand the creation of EPMAC. In the past: Prior to the completion of centralized detailing in BUPERS, the Enlisted Distribution Offices, EPDOLANT, EPDOPAC and EPDOCONUS wrote enlisted orders and also represented the Fleets. With the total shift of enlisted detailing to BUPERS in 1974 and the plans to establish EPMAC, the Fleet Commanders wanted a representative/advocate for their concerns and EPMAC was assigned the task. CO EPMAC was actually ADDU to the Fleet Commanders. The NMP and requisition belong to the MCAs.

23. PERS-4013 Major Functions 23

24. Manpower-Personnel Balance 24 Presented as a “FRAME OF REFERENCE”, this slide illustrates the relationship between “manpower” and “personnel”. “Wartime manpower requirements” which we’ve traditionally referred to as “M+1,” equates to personnel required to accomplish 100% of the work tasked to a unit, ship, or staff. This tasking is articulated in the ROC/POE. These requirements are listed in Ship Manpower Documents (SMDs) or in the case of afloat staffs, Fleet Manpower Documents (FMDs). Normally, NAVMAC produces one of these documents per ship class. The Activity Manpower Document or “AMD” represents what billets are authorized and it reflects the addition of “resources” to the “billet requirements”. NAVMAC produces one of these for every UIC in the fleet. The Navy Manning Plan or “NMP” is the fair share of available assets. “Current Onboard” is who is present on any given day, to do the work. The difference between the total manpower requirement and the total current onboard is called the “Readiness Gap”. It is important to remember that NAVMAC computes “Wartime Manpower” and not manning. “Manning” is a function of budgets and year-to-year distributable inventory. Presented as a “FRAME OF REFERENCE”, this slide illustrates the relationship between “manpower” and “personnel”. “Wartime manpower requirements” which we’ve traditionally referred to as “M+1,” equates to personnel required to accomplish 100% of the work tasked to a unit, ship, or staff. This tasking is articulated in the ROC/POE. These requirements are listed in Ship Manpower Documents (SMDs) or in the case of afloat staffs, Fleet Manpower Documents (FMDs). Normally, NAVMAC produces one of these documents per ship class. The Activity Manpower Document or “AMD” represents what billets are authorized and it reflects the addition of “resources” to the “billet requirements”. NAVMAC produces one of these for every UIC in the fleet. The Navy Manning Plan or “NMP” is the fair share of available assets. “Current Onboard” is who is present on any given day, to do the work. The difference between the total manpower requirement and the total current onboard is called the “Readiness Gap”. It is important to remember that NAVMAC computes “Wartime Manpower” and not manning. “Manning” is a function of budgets and year-to-year distributable inventory.

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26. 26 Our current allocation is $667.5M which will fund a little more than 71,000 orders. This level of funding should allow us to buy ~1400 additional moves in FY12. We estimate that we are now within 1300 moves of calling the “POPC buy” complete. As the chart alludes to, not all orders can be written in advance (i.e. many members detaching A and C schools, newly winged aviators, etc). Historically ~1000 orders are released in the same month as member detachment. *************** This requirement did not include the funds that will be used to pay for Japan and Bahrain Authorized Departures (taken from ROTS). N10 is holding ~$28.5M for this purpose. Our current allocation is $667.5M which will fund a little more than 71,000 orders. This level of funding should allow us to buy ~1400 additional moves in FY12. We estimate that we are now within 1300 moves of calling the “POPC buy” complete. As the chart alludes to, not all orders can be written in advance (i.e. many members detaching A and C schools, newly winged aviators, etc). Historically ~1000 orders are released in the same month as member detachment. *************** This requirement did not include the funds that will be used to pay for Japan and Bahrain Authorized Departures (taken from ROTS). N10 is holding ~$28.5M for this purpose.

27. FY09/10/11 Lead Time ComparisonMembers Detaching by FY 27 FY09 and FY10 lead time averages are based on ~70,000 costed orders. The FY11 lead time averages are based on the ~54,000 costed orders with detachments in FY11 released as of 13 June. Lead times for FY11 decreased from October 2010 to March 2011 as a direct result of operating under multiple Continuing Resolutions (CRs). 2nd quarter lead time averages were between 1.5 to 2 months (see below). OPS ENL – 1.9 ROT ENL – 2.6 TRA ENL – 1.6 OPS OFF – 2.4 ROT OFF – 2.6 TRA OFF – 1.8 Lead times for FY11 have increased significantly since April 2011, which coincided with passage of the FY11 budget and subsequent allocations of addition PCS dollars. Officer orders through December and Enlisted orders through November are being released (the difference is to remain aligned with CMS; in order to allow for fastest obligation of available MPN funding, Officer orders release authority was recently extended to December). Enlisted orders through December are expected to be released within the next two weeks. Early April PCS Allocation: $250M Current PCS Allocation: $667.5M FY09 and FY10 lead time averages are based on ~70,000 costed orders. The FY11 lead time averages are based on the ~54,000 costed orders with detachments in FY11 released as of 13 June. Lead times for FY11 decreased from October 2010 to March 2011 as a direct result of operating under multiple Continuing Resolutions (CRs). 2nd quarter lead time averages were between 1.5 to 2 months (see below). OPS ENL – 1.9 ROT ENL – 2.6 TRA ENL – 1.6 OPS OFF – 2.4 ROT OFF – 2.6 TRA OFF – 1.8 Lead times for FY11 have increased significantly since April 2011, which coincided with passage of the FY11 budget and subsequent allocations of addition PCS dollars. Officer orders through December and Enlisted orders through November are being released (the difference is to remain aligned with CMS; in order to allow for fastest obligation of available MPN funding, Officer orders release authority was recently extended to December). Enlisted orders through December are expected to be released within the next two weeks. Early April PCS Allocation: $250M Current PCS Allocation: $667.5M

28. PERS 4013 and CMS/ID PERS-4013 sets CMS/ID based on business rules, Fleet balance, requisition priority, and MCA directions. CMS/ID is set following a ratio of rollers to requisitions (not all command vacancies are advertised in CMS/ID) PERS 4013 control of CMS/ID keeps the assignment function unbiased. Green Reqs: MCA prioritized requisitions. Red Reqs: Mission critical requisitions as determined by the MCAs that can be filled by non-voluntary assignments, if required. 28

29. How does it work? Timeliness: Monthly requisition cycle which includes 3 days to load (4013), 2 weeks for Sailor interaction, 5 days for command input, and 1 week for detailer selections. Process for loading: PERS-4013 loads the requisitions based upon an automated requisition priority algorithm managed by the Manning Control Authorities (USFF and BUPERS). Business rules determine the amount of requisitions to advertise based upon the number of distributable assets in negotiation window (7-9 months prior to PRD). Sailor interaction: Sailors can make 5 selections per cycle for each of their 3 cycles (15 total). Sailors can make their own application, but still use CCC and/or detailer guidance. Command interface: Commands can rank from least to most favorable candidate. Input is one of many which guide detailer action; but all things equal, commands will get their choice. Currently used by about 14% of commands. Detailer Selection: Choose best candidate for each requisition and post in EAIS. Process is not complete until orders are written, but this can occur later. Unfilled requisitions get reprioritized during the next cycle. 29

30. WHAT WE NEED FROM YOU Make sure Sailors have realistic expectations and are educated on the detailing process Make sure Sailors have security clearances Timely PTS applications Make sure screenings are completed Encourage your Sailors to communicate early and often with their detailers 30

31. QUESTIONS? 31