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Fall 2011

Space Utilization Presentation . Fall 2011. Some points to consider…. Definitions. Kamloops campus only Courses: where, what and how long? Enrolment in courses Trades programs/building excluded Facilities Inventory Systems database Days of the week Time of day.

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Fall 2011

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  1. Space Utilization Presentation Fall 2011

  2. Some points to consider… Definitions • Kamloops campus only • Courses: where, what and how long? • Enrolment in courses • Trades programs/building excluded • Facilities Inventory Systems database • Days of the week • Time of day

  3. How well do we: 1) utilize our classroom space?2) utilize the seats within those classrooms?

  4. Utilization Rates Classroom Utilization Fall 2009 Fall 2010 Fall 2011 Target 8-hr Day: 73% 75% 73% 75% Evening: 25% 27% 29% 75% 13-hr Day: 51% 55% 53% 75% Seat Utilization Fall 2009 Fall 2010 Fall 2011 Target 8-hr Day: 62% 61% 64% 85% Evening: 59% 61% 56% 85% 13-hr Day: 62% 61% 62% 85%

  5. A closer look at Seat Utilization Seat Utilization by Division Target 85%

  6. A closer look at Seat Utilization Seat Utilization by Building: over 13-hr day

  7. A closer look at Classroom Utilization

  8. A closer look at Arts & Education Building

  9. Which sized classrooms are used most frequently?

  10. Classroom Size vs. Course Enrolment Number of Classrooms Meeting the 75% Target Rate

  11. Classroom Size vs. Course Enrolment Example: Arts & Education Building

  12. Should TRU expand its class sizes?

  13. Student Opinion on Small Class Sizes • National Survey of Student Engagement (NSSE) • Student Faculty Interaction • Intimate Environment • Canadian University Report (CUR) • Received A’s for the past 5 years • TRU’s Best Kept Secrets

  14. Are classes scheduled evenly over the 5-day week?

  15. Weekly Schedule Classroom Utilization

  16. What is the most popular class start time?

  17. Distribution of Course Start Times Class Start Times Number of courses that start during each hour of the day

  18. In which building is the majority of each faculty’s classes scheduled?

  19. Distribution of Courses by Building

  20. Given current space constraints, how much room is there for growth at TRU?

  21. Projection of FTE Growth 1 FTE = 15 seat hours per week Available FTEs = Total Seat Hours Per Week Available 15 Seat Hours Per Week • FTE growth calculations based on non-dedicated classrooms only • Time used by the Ad-Hoc bookings and Continuing Education bookings have been taken into consideration when calculating FTE growth based on classroom utilization • Ad-Hoc bookings are classroom bookings that are not regularly scheduled

  22. Scenario 1: the 8-hour day TRU could grow 1,790 FTEswithout expanding current space This number is based on the following assumptions: • All non-dedicated classrooms reach at least a 75% utilization rate 301 FTEs 2. We reach 85% seat occupancy within booked classrooms1,489 FTEs 3. We achieve the above goals for the entire 8-hour day

  23. Scenario 2: the 13-hour day TRU could grow 3,379 FTEs without expanding current space This number is based on the following assumptions: • All non-dedicated classrooms reach at least a 75% utilization rate 1,599 FTEs 2. We reach 85% seat occupancy within booked classrooms1,780 FTEs 3. We achieve the above goals for the entire 13-hour day

  24. Projection of FTE Growth To actually be able to grow this many FTEs, the following must occur: TRU must increase the utilization of classrooms during the evenings TRU must increase the utilization of classrooms on Fridays Close the gap between classroom size and course enrolment Consider a software assisted scheduling process that would allow for optimization of instructional space

  25. Proposed Policy Baseline • 26% of TRU’s courses that were scheduled in Fall 2011 meet the newly proposed scheduling policy • Classes scheduled M/W/F lasting 1 hr • Classes scheduled T/Th lasting 1.5 hrs • Classes scheduled M-F after 2:30pm lasting 3 hrs

  26. Distribution of classes by department scheduled during peak times(8:30am to 2:30pm) Proposed Policy Baseline

  27. Thank You! • Questions? • The full report is available upon request Institutional Planning & Analysis: Stephanie Westendorp Matt Kennedy Dorys Crespin-Mueller

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