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Global nutrition cluster’s information management tools

This proposed toolkit includes templates for partner reporting, meeting management, visuals, country websites, and other tools for effective information management in the Global Nutrition Cluster (GNC).

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Global nutrition cluster’s information management tools

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  1. Global nutrition cluster’s information management tools Anna Ziolkovska

  2. Outputs of the discussion • IM tools to be developed by the GNC identified • Previously raised comments on the partner reporting templates discussed and agreed upon

  3. Proposed GNC IM toolkit • Contact lists templates: • Cluster partners • Inter-cluster, government and OCHA focal points • Strategic Advisory Group members • Working Groups/Task Forces members • Meeting management: • meeting minutes template • meeting agenda template • meeting information note template

  4. Proposed GNC IM toolkit • Partner reporting templates: • 3/4/5Ws; • regular partner reporting (monthly/weekly); • survey reporting • Database for partner reporting • Cluster reporting template • Visuals: • 3/4/5Ws analysis template (including maps) • situation snapshot template • Nutrition Cluster dashboard template

  5. Proposed GNC IM toolkit • Country website templates • Independent cluster website • OCHA website template • Other? • Cluster bulletin template

  6. Proposed GNC toolkit • Generic ToRs • NCCs (national, sub-national) • IMOs (national, sub-national) • Cluster performance monitoring tool • From OCHA General summary / guidance for all tools: “Information Management handbook / toolkit”

  7. Partner reporting templates

  8. The process for development ofpartner reporting tools • General call for reporting tools • Analysis of existing tools • Gaps identification and filling in the gaps • Development of 4W and other IM tools (based on existing tools) • Review by country clusters and incorporating feedback • Guidance development • Field test and incorporating feedback • Roll out

  9. Gaps identified in countries’ templates • Omitted areas of intervention • Number of beneficiaries not always specified • Cross-cutting issues are not addressed (except sometimes gender) • Standard indicators are not used • No standard indicators at global level • Mainly only quantity (not quality) of programs monitored

  10. Properties of the new reporting templates • User-friendly (familiar, easy to fill in) • Easily adaptable at country level • Can be adapted for L3 as well as for smaller or longer term complex emergencies • Partners want to fill a template in (can be adapted for intra-agency reporting, useful for partners) • Provide all necessary for CC information, but not more than needed • Address cross-cutting issues (gender, age, HIV) • Number of beneficiaries always specified • Both programme and results oriented • Give some monitoring of quality of programs

  11. How to adapt to country context • Indicators should be linked to strategic objectives of a cluster / sector • Number of indicators should be minimised to focus on priority areas

  12. Proposed GNC IM tools 3-4-5Ws reporting template Monthly / weekly reporting template Survey reporting template Guidance note for adaptation at country level

  13. Feedback received Thank you! Somalia South Sudan Bangladesh Ethiopia Kenya Mauritania Nepal Pakistan

  14. Feedback follow up • Comments were incorporated • If comments were not incorporated a justification was sent to a requesting country • Some comments needs further discussion (today)

  15. Comments for discussion: ALL TEMPLATES • Longitude and latitude vs p-codes • Status of the project: • Planned, ongoing, temporary closed, permanently closed • Proposed/ unfunded; Ongoing; Completed; Fund is released/ secured; Suspended • Scheduled, ongoing, completed, suspended

  16. Comments for discussion: 3-4-5 Ws • Beneficiaries: targeted vs reached • “Does the partner have a capacity/intention to conduct a survey (yes/no) or to build capacity of staff (yes/no) in this location?” • Better to disaggregate beneficiaries more e.g. PLW, Adolescent • For CMAM site – to add if the site is • Fixed/static or mobile/outreach • Other (ex. government/NGO)?

  17. Comments for discussion: REPORTING TEMPLATE • Screening vs BSFP screening • CMAM sheet - Include an indicator for #children under two/caregivers screened for IYCF practices to encourage IYCF screening for all caretakers coming into the CMAM site • CMAM sheet – to disaggregate “other admissions” into their separate components and have another indicator for children relapsed • IFE: Better not to mention BMS distribution, it may promote BMS distribution • BMS Code monitoring – do we need it and how?

  18. Comments for discussion: SURVEY TEMPLATE • Include column on interpretation of results or even comparison with previous survey or threshold (SMART only?) • Nutrition surveys: also include MUAC <12.5 cm, MUAC <11.5 cm

  19. Next steps • Incorporate comments from today’s discussion • Field test / new comments • Roll out

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