California Assessment of Student Performance and Progress (CAASPP)

1. California Assessment of Student Performance and Progress (CAASPP) TOMS Test Administration and User Setup October 20, 2015 1–2 p.m. Presented by Michael McDaniel, ETS

2. Purpose • The purpose of this Webcast is to go over: • The Coordinator Designation Form and Test Security Agreement • How to log on to the Test Operations Management System (TOMS) • How to configure test administrations in TOMS and view test windows • Adding and managing users in TOMS

3. Agenda • Reminders • Coordinator Designation Form and Test Security Agreement • Logging on to TOMS • Configuring test administrations in TOMS • Adding and managing users • Live demonstration • Questions • Announcements

4. Reminders

5. Reminders • Direct-funded charters will test independently • Locally funded charters will test dependently upon their authorizing charter • Online submittal of CAASPP coordinator designation forms and test security agreements • Science assessments will be administered for the California Standards Tests (CSTs), California Modified Assessment (CMA), and California Alternate Performance Assessment (CAPA) for Science in grades 5, 8, and 10.

6. Reminders • Smarter Balanced tests in English Language Arts/Literacy (ELA) and Mathematics • Each content area assessment will contain a computer-adaptive portion as well as a performance task • To receive a complete test score, students must complete the computer-adaptive portion of the test and the performance task for both content areas • Scores will show progress from the prior year

7. Designation Form and Test Security Agreement

8. E-mail to Superintendents • An e-mail was sent to superintendents regarding the online CAASPP Coordinator Designation Form and Test Security Agreement • Superintendents are required to identify schools with technological difficulty prohibitive of online testing • Online form to submit information on those schools is available • Coordinate with your superintendent to identify those schools, if any

9. Designation Form • Submitted by the district Superintendent or direct-funded independently testing Charter School Administrator • Superintendents/Administrators must designate the local educational agency (LEA) CAASPP coordinator annually • Forms were due September 30, 2015 • The designation form must be updated if the coordinator or contact information changes

10. Test Security Agreement • Must be signed by both LEA CAASPP coordinators and site coordinators • Test Security Agreement is an online form • Same form for LEA CAASPP coordinators and site coordinators • Routed electronically to the California Technical Assistance Center (CalTAC) or LEA • Test security agreements were dueSeptember 15, 2015 • IMPORTANT NOTE: CalTAC must receive both the Coordinator Designation Form and Test Security Agreement to grant access to TOMS.

11. Logging On to TOMS

12. Logging On • Once a Test Security Agreement form has been submitted, CalTAC will add the LEA CAASPP coordinator to TOMS • After an LEA CAASPP coordinator is added to TOMS, he/she will receive an automated e-mail with a temporary password • Note: Username is your e-mail address this year

13. Logging On

14. Logging On • Go to http://caaspp.org/. • Select the link to TOMS. • Enter the username and password that was sent to you via e-mail. • Select the [Login] button.

15. Logging On • By using or accessing this site, you agree to the terms and conditions of use. Select the Terms and Conditions of Use link to read the full text. • First-time users will be prompted to enter a new password.

16. Logging On • After you sign in, the Dashboard in the TOMS home page opens. • The Dashboard default view is the News & Announcements tab. This feature will keep you informed of important announcements.

17. Configuring Test Administrations in TOMS

18. Test Administration Windows • Testing windows for 2015–16: • Grades 3-8 (Smarter Balanced) for ELA and Mathematics • On the day in which 66% of a school’s annual instructional days have been completed • Grades 11 (Smarter Balanced) for ELA and Mathematics • On the day in which 80% of a school’s annual instructional days have been completed • Grade 11 results used for Early Assessment Program (EAP) purposes

19. Test Administration Windows • Testing windows for 2015–16: • CST/CMA/CAPA Science and Standards-based Tests in Spanish (STS) • 85% of a school’s instructional days must be completed • California Alternate Assessment (CAA) • The available testing window for spring 2016 is April 11 through June 17, 2016

20. Step 1: Setting Nondelivery and Nonworking Dates • Select the [Test Admins] bar on the left navigation bar.

21. Step 1: Setting Nondelivery and Nonworking Dates • Select “CAASPP 2015-2016” from the Testing Program drop-down list.

22. Step 1: Setting Nondelivery and Nonworking Dates • In the Select LEA field, select the --Select Organization-- link. • A search will open; type your LEA’s name in the search field and select it when it appears.

23. Step 1: Setting Nondelivery and Nonworking Dates • Select [CONTINUE].

24. Step 1: Setting Nondelivery and Nonworking Dates • Select the dates on the calendar to indicate days that the LEA is closed or unable to accept testing materials. • Blue cells indicate nondelivery and nonworking days for LEAs. • Clicking on a blue cell will deselect the date as a nondelivery/nonworking date.

26. Step 1: Setting Nondelivery and Nonworking Dates • When you are finished configuring your dates, select [SAVE]. • A confirmation will display. Select [SET INSTRUCTIONAL CALENDAR] to continue or [Close] to set the instructional calendar later.

27. Step 2: Setting Instructional Start and End Dates • When the Set Instructional Calendar view opens, you will see a screen similar to this.

28. Step 2: Setting Instructional Start and End Dates • Select the [Summary] icon to set the instructional start and end dates for an admin.

29. Step 2: Setting Instructional Start and End Dates • Select a type of Pre-ID from the Pre-ID Type and Parent Address labels check box and drop-down list. • Options are “Labels” or “None.” • Select dates from the Instructional Calendar Start Date and Instructional Calendar End Date calendars.

30. Step 2: Setting Instructional Start and End Dates • Select [SAVE]. • A confirmation box will display. Select [CLOSE] to continue and open the “Set Noninstructional Dates” section.

31. Step 3: SettingNoninstructional Dates • When the “Set Noninstructional Dates” page opens, you will see a screen similar to this.

32. Step 3: SettingNonistructional Dates • Select the noninstructional dates by selecting the calendar date cells. • Select [SAVE]. • A confirmation box will display.

33. Step 4: Setting Test Admins • After setting noninstructional dates, the “Set Test Admins” section will be populated according to the information you have been entering up until this point. • You can change the Test Admin Start Date and Test Admin End Date for each test by clicking on the [Calendar] icon. • You can clear the Test Admin Start Date and Test Admin End Date by selecting the [X] icon.

35. Step 4: Setting Testing Admins • Check the Activate this Test Admin box to set the test administration • Check the box only for the tests that apply to the admin you’re setting • i.e., If you’re setting up a test admin for an elementary school district, you should not check the “activate” box for Smarter Balanced grade 11 (ELA and Mathematics)

36. Step 4: Setting Testing Admins

37. Step 4: Setting Testing Admins • When you are finished, select [SAVE]. • A confirmation box will display. Select [CLOSE] to view a Testing Windows Summary.

38. Viewing the Details of the Windows Summary • Select a tab in the “Windows Summary” section to view the dates for a particular testing window. • Note: Some dates listed for the SBAC tabs will not apply to most LEAs.

40. Adding and Managing Users

41. Adding and Managing Users • Many roles in TOMS grant users access to student personally identifiable information (PII) • In determining which user role is appropriate, LEAs should adhere to local information security policies and procedures on protection of PII

42. Adding and Managing Users • Superintendents may add additional personnel within their LEA that will be granted LEA CAASPP coordinator–level access to TOMS • LEA CAASPP coordinator-level access must be designated by the Superintendent through the Coordinator Designation Form • The primary LEA CAASPP coordinator will bear overall responsibility for all of the added users within his or her LEA

43. Adding and Managing Users • Available User Roles: ] View-Only Roles

44. Adding and Managing Users • Descriptions for each of the user roles can be found at http://www.caaspp.org/administration/toms/toms-users.html • Each user can be assigned one role within a site or a school • Test Site Coordinator and Educator - District roles can only be assigned by the LEA CAASPP coordinator

45. Adding and Managing Users • LEA CAASPP coordinators must add test site coordinators to TOMS to enable the designated users to administer, monitor, and manage the online Smarter Balanced summative and interim assessments • Once test site coordinators are added by their LEA CAASPP coordinator and receive access to TOMS, they will have the ability to add Test Administrators, Test Examiners, and other user roles for their assigned site • Users assigned Test Examiner or Test Administrator & Test Examiner roles must be a credentialed or licensed employee

46. User Role Definitions • Test Site Coordinator • Identifies and trains all relevant site staff, assigns and verifies student test settings, and coordinates site test security. Creates student rosters, and access completion status reports and assessment results in the Online Reporting System (ORS) for all students in that school site.

47. User Role Definitions • Test Administrator • Administers summative assessments and interim assessments to students, confirms student test settings, and ensures test session security. Accesses completion status reports in the ORS and has read-only access to assessment results for students in an associated roster in the ORS. Rosters are created and assigned to the user by the LEA CAASPP coordinator or test site coordinator.

48. User Role Definitions • Test Examiner • Credentialed or licensed employee who administers alternate summative assessments and interim assessments to students, confirms student test settings, and ensures test session security. Accesses completion status reports in the ORS and has read-only access to assessment results for students in an associated roster in the ORS. Rosters are created and assigned to the user by the LEA CAASPP coordinator or test site coordinator.

49. User Role Definitions • Test Administrator & Test Examiner • Credentialed or licensed employee who administers both standard and alternate summative assessments and interim assessments to students, confirms student test settings, and ensures test session security. Accesses completion status reports in the ORS and has read-only access to assessment results for students in an associated roster in the ORS. Rosters are created and assigned to the user by the LEA CAASPP coordinator or test site coordinator.

50. User Role Definitions • Interim Assessment Administrator Only • Administers only the interim assessments to students. Includes access to Interim Assessment completion status reports in the ORS and the Interim Assessment Hand Scoring System. (Note: Access to Interim Assessment results are available through the Interim Assessment Reporting System logon.)