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Advances, Reimbursement Claims & Monitoring

Advances, Reimbursement Claims & Monitoring. Advances. Up to two 30 days prior to June1, July 15, & August 15 Be patient (printing money takes time). Reimbursement = meals X rates. Rural/Self Prep. Vended. Breakfast – 1.9800 Lunch/Supper – 3.4700 Snack - .8200. Breakfast – 1.9425

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Advances, Reimbursement Claims & Monitoring

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  1. Advances,Reimbursement Claims& Monitoring

  2. Advances • Up to two • 30 days prior to June1, July 15, & August 15 • Be patient (printing money takes time)

  3. Reimbursement = meals X rates Rural/Self Prep Vended Breakfast – 1.9800 Lunch/Supper – 3.4700 Snack - .8200 Breakfast – 1.9425 Lunch/Supper – 3.4125 Snack - .8000

  4. Allowable Costs Operating Costs Meals Non food supplies Space for food service Administrative Costs Planning Organizing Administering

  5. CDE’s Online Claim System • Follow the online claim system instructions provided • Do not need to submit documentation of costs with claims • Must still document expenses for reviews

  6. When &Where? • Claim Submission Due Dates are within 60 days of the last day of operation • Colorado Department of Education Office of School Nutrition Online Claims and Services http://www.cde.state.co.us/cdenutritran/nutrionlineclaimsandservices.htm

  7. Monitoring and Reviews Violations of program requirements may result in withholding or recovery of reimbursements, temporary suspension, or termination and exclusion from future program participation

  8. Sponsor RequirementsAs the Sponsor, You Must Conduct: • Pre-operational Visits • Sponsors visit all new and problem sites before they begin operations • First Week Site Visits • Sponsors visit all sites at least once during the first week of operation • EXCEPTION - waived for returning sites that operated successfully during the previous summer and had no serious deficiency findings • Site Reviews • Sponsors must review all sites at least once during the first four weeks of program operations including the Racial and Ethnic Data Form

  9. Preoperational Site Visits • Sponsor and Site Review • Follow up & Claim Review

  10. Mountain Plains Regional Office (MPRO) • MPRO may conduct reviews of new and/or existing PNP sponsors and sites • MPRO staff will conduct a PNP sponsor review after a claim has been submitted • Even though MPRO has conducted the review all corrective action responses are sent to the CDEOSN

  11. Helpful Hints For A Review Be prepared by: • Having records available for the State agency reviewer • Use the planning checklist • Training your staff (both operational & administrative) • Following USDA guidelines for meals Served

  12. Have a Great Summer! School Finance Division/Office of School Nutrition Unit 1580 Logan Street, Suite 760 Denver, CO 80203 Phone: 303-866-6661 Fax: 303-866-6133 www.cde.state.co.us

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