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BM1 EOC STUDY GUIDE

Presentation by: BM2 Parker Information fm: http://www.boatswainsmate.net/ 23APR03 Rev#1. BM1 EOC STUDY GUIDE. Personal Property ARMS Procurement Standard Form 44 (SF-44) IMPAC Card Report of Survey AOPS. Cranes and Booms Hoisting Equipment Boat Inspections Oral Boards

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BM1 EOC STUDY GUIDE

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  1. Presentation by: BM2 Parker Information fm:http://www.boatswainsmate.net/ 23APR03 Rev#1 BM1 EOC STUDY GUIDE

  2. Personal Property ARMS Procurement Standard Form 44 (SF-44) IMPAC Card Report of Survey AOPS Cranes and Booms Hoisting Equipment Boat Inspections Oral Boards Instructor Quarterly Training Plan BM1 EOC STUDY GUIDE

  3. Personal Property

  4. Personal Property Q: Each Coast Guard Unit must maintain an effective property accountability and control system in accordance with what manual ? A: the Property Management Manual.

  5. Personal Property Q: What is property management ? A: The effective control of the procurement, use, safekeeping, and disposal of property.

  6. Personal Property Q: Tangible property including artwork, models, and artifacts are what kind of property ? A: personal property.

  7. Personal Property Q: Who is responsible for maintaining accountability and control of property within a specified area ? A: Property Officer.

  8. Personal Property Q: Who is responsible for the custodial control of property within a specified custodial area ? A: Property Custodian.

  9. Personal Property Q: List the responsibilities of the Property Custodian. • Initiate documents affecting the accountability of property. • Ensure the prompt submission of survey reports for lost, damaged, or destroyed property. • Ensure that property is used for official purposes.

  10. Personal Property Q: What is the function of the Property and Allowance Report ? A: It is the Unit’s record and allowance list for GP property.

  11. Personal Property Q: All inventories must have ? A: An independent person present.

  12. Personal Property Q: List two (2) situations when an inventory of property is required. • Upon relief of the custodian • Annually

  13. Personal Property Q: Which type of property must be marked for identification ? A: CG owned reportable property.

  14. Personal Property Q: How many days do you have to inventory property if a joint inventory is not able to be completed ? A: 30 days (and submit letter report of relief to CO).

  15. Personal Property Q: Who’s property report does the new custodian sign after an inventory ? A: The Property Officer’s copy of the property letter, noting any discrepancies.

  16. ARMS

  17. ARMS Q: Why was the Federal Catalog System developed ? A: To provide an accurate identification of every item in the supply systems of all Federal agencies, both military and civilian.

  18. ARMS Q: What is a series of nine numbers? A: NIIN.

  19. ARMS Q: What is the four digit coding structure? A: FSC.

  20. ARMS Q: What contains both the FSC and the NIIN numbers? A: NSN.

  21. ARMS Q: Two digits identify the Group, and two digits identify the class within what part of the NSN? A: the FSC.

  22. ARMS Q: Usually the country which assigned the NIIN? A: NCB.

  23. ARMS Label the following parts: a) 8010-01-625-8211 b) 8010-01-625-8211 c) 8010-01-625-8211 d) 8010-01-625-8211 e) 8010-01-625-8211 • FSC • NCB • NIIN • Group • Class

  24. ARMS Q: List the three (3) supply source references you can use to locate supplies you need to order? • General Services Administration (GSA) • Afloat Shopping Guide (ASG) (NAVSUP-4400) • The Management List-Consolidated (ML-C)

  25. ARMS Q: What are the two (2) primary forms used to requisition stock numbered material using the ARMS program ? • SF-344 • SURF Requisition Log (CG-4960)

  26. ARMS Q: List three (3) uses for the SF-344 • As an initial entry for the MILSTRIP system for units NOT having access to ARMS • When approval must be obtained • When funds authorization must be obtained

  27. ARMS Q: State the purpose of the SURF Requisition Log ? A: It is a multi-purpose form used to record MILSTRIP transactions.

  28. Procurement

  29. PROCUREMENT Q: The Procurement Request is designed as ? A: A basic requesting document for most types of procurements.

  30. PROCUREMENT Q: Who is authorized to submit or initiate a Procurement Request ? A: Anyone.

  31. PROCUREMENT Q: What information is required on your Procurement Request ? • Accounting data • Approval signature • Purchase description • Certification of funds • Source of supply • Required delivery date

  32. PROCUREMENT Q: Where will you find Table I of the Federal Standard 313C to determine if a hazardous material coordinator’s approval is required on the Procurement Request ? A: Small Purchase Handbook, Enclosure (2).

  33. PROCUREMENT Q: List two (2) references that contain information concerning the Procurement Request. • Coast Guard FINCEN SOP • Small Purchase Handbook

  34. PROCUREMENT Q: Where will you find specific line-by-line instructions on completing the Procurement Request form ? A: On the BACK of the Procurement Request form.

  35. PROCUREMENT Q: What information is not required on the Procurement Request ? • Requestor’s signature • Type of request

  36. STANDARD FORM 44 (SF-44)

  37. STANDARD FORM 44 (SF-44) Q: What type of purchases do you us the SF-44 for ? A: On-the-spot or over-the-counter purchases.

  38. STANDARD FORM 44 (SF-44) Q: Where will you find instructions for completing the Standard Form 44 ? A: Instructions are included in the inside front of of each book of forms.

  39. STANDARD FORM 44 (SF-44) Q: List four (4) conditions for using the SF-44. • Purchase does not exceed $2,500 • Supplies or services are immediately available • Only one (1) delivery or pick-up AND one (1) payment (on-the-spot) • Regulatory requirements fulfilled

  40. STANDARD FORM 44 (SF-44) Q: What is the maximum dollar amount permitted by FAR when using the SF-44 ? A: $2,500.

  41. STANDARD FORM 44 (SF-44) Q: ONLY what types of activities may use the SF-44 ? A: Isolated activities.

  42. STANDARD FORM 44 (SF-44) True or False ? The SF-44 may be used to purchase fuel and oil for aircraft and vessels. A: TRUE.

  43. STANDARD FORM 44 (SF-44) Q: If the amount of the purchase exceeds the authorized limitations of the SF-44 you would ? A: Make other purchase arrangements.

  44. STANDARD FORM 44 (SF-44) Q: Where should the SF-44s be kept when not in use ? A: Under lock and key.

  45. STANDARD FORM 44 (SF-44) Q: What are some examples of isolated activities ? • Grocery stores • Emergency NON-Personal services or supplies

  46. STANDARD FORM 44 (SF-44) Q: What is the maximum dollar amount permitted to purchase fuel and oil for aircraft and vessels ? A: $25,000.

  47. IMPAC CARD

  48. IMPAC CARD Q: Which small purchase methods can be replaced by the IMPAC card ? • SF-44 • Purchase/delivery orders • BPA • Impress Funds

  49. IMPAC CARD Q: List two (2) types of cardholders ? • Non-Warranted cardholders • Warranted cardholders

  50. IMPAC CARD Q: List the two (2) types of authorization letters required for an IMPAC card user at a small boat station, cutter, or aircraft when the card is issued as a unit card. • Signature authority letter (signed by OIC) • Delegation of procurement authority (signed by head of contracting activity or contracting officer)

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