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Focusing for the Oral Presentation

Learn the importance and strategies of focusing in oral presentations to enhance clarity and engagement. Find answers to key questions and overcome procrastination for a successful delivery.

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Focusing for the Oral Presentation

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  1. Focusing for the Oral Presentation Gilberto Berríos Departamento de Idiomas Universidad Simón Bolívar April 27, 2004

  2. ? ? ? ? ? ? ? ? ? ? Many Questions to Answer

  3. Purposes • To introduce focusing as the first step of the oral presentation process • To show how answering certain questions will help you to achieve focus

  4. Agenda • What is focus? • How is focus achieved?

  5. Humans are bad estimators We tend to misjudge People Procrastination Preparation time Topic difficulty Our personal abilities Presentation time

  6. Procrastinating • Procrastinating = putting off preparation for unjustified reasons • Procrastinating  underpreparedness more anxious delivery  more fear of questions

  7. Stop Procrastinating • One solution to procrastination is to start preparing as soon as possible. • The first thing to do is to give the presentation some focus.

  8. What is focus? • “A point to which something converges or from which something diverges” • “A point in an optical system to which rays converge or from which they appear to diverge”

  9. What is focus? Convergence: a center of interest

  10. Don’t worry! Focusing: Minor Questions • When—Day and time • How Long—Presentation plus Q&A • Where—Venue and type of room • What equipment—And access to it ?

  11. Focusing: Minor Questions • Answers to minor questions can be found relatively easily • Get straightforward answers from: • your boss • event organizers • administrators • colleagues

  12. Focusing: Major Questions Who What ? Whatfor Why How

  13. Focusing: Major Questions Audience Topic Motivation Purpose Strategy

  14. Focusing: What The Topic —What you will talk about • Familiar to you • If not, do some research and study • Partly unfamiliar to your audience • So they will be neither bored nor lost • Relevant to both

  15. Focusing: Who The Audience —Who you will talk to • Who are they? • What do they do? • How many are coming? • What is their motivation? • How familiar is the topic to them? • …

  16. Focusing: Why The Motivation —What moves you to talk • Motive(s) for giving the presentation • Must be clear to you • May be same as purpose, but not necessarily

  17. Focusing: What for The Purpose —What you plan to achieve • Expresses your goal • Announces goal with a verb: “I’m here today to…” • Must be clear to you • Can be explicit or implicit, depending on strategy

  18. Focusing: How The Strategy —How you will get organized • Strategy = Structure • Structure = Outline Xxxxxxx Xxxxxx Xxxx xxxx Xxxxx Xxx xxx Xxxxx Xxxxx Xxxxx

  19. Topic Audience Motivation Purpose Strategy Strategy Topic Audience Motivation Purpose STAMP: Major questions

  20. Remember • First, get straightforward answers to minor focus questions • Then, use the acronym STAMP to gradually answer the major focus questions

  21. Thank you

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