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Learn the basics of Microsoft Excel - navigating, keying in data, changing data, saving workbooks, and printing worksheets. Enhance your spreadsheet applications skills!
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Spreadsheet Applications What is Excel?
Microsoft Excel • MS Excel is an electronic workbook that gives you the ability to perform business and scientific calculations.
The Basics • Start an MS Excel application by clicking on the start button and accessing programs. • Click Microsoft Office • Select Microsoft Excel. OR • Click Microsoft Excel on Desktop.
Microsoft Excel Screen Using textboxes and arrows duplicate figure 1-3 on page 399 of your textbook to help label this image.
Workbooks in Excel • When excel is started, a blank workbook named “Book 1” appears. • A workbook contains 3 worksheets. • Worksheets can be added, removed and renamed. • Worksheets are made up of 65,536 rows and 256 columns. • Rows are numbered and Horizontal. • Columns are labeled A thru Z and are Vertical.
Columns and rows intersect to create cells. • Each cell has a cell address. • The current cell is called the active cell.
Navigating in a Spreadsheet • Once the active cell is selecting, you can move to any cell through the use of the: • Arrow keys, mouse, scroll bar or keyboard commands. • GOTO • The goto command allows you to move to a specific cell address. It is located on the Edit menu.
Navigate through Excel • Complete Exercises 1-6 and 1-7, pages 406-408 from your textbook.
Keying Data in a Worksheet • To key data in a worksheet select the desired cell and type, then press enter. • The formula bar becomes active when data is keyed. • F2 will allow you to edit information within a cell.
Change Data in a Worksheet • To change data in a worksheet, move to the desired cell, key the correct data and press Enter or an Arrow key. • Complete exercise 1-10 and 1-11, pages 412 and 413 from your textbooks.
Saving a Workbook • Select file save as: to save as a different file name. • The extension of an Excel file is .xls. • Excel files can also be saved in html format and can be viewed as html files.
Printing Worksheets • Choose print from the file menu: