Work Write-Ups:

1. Work Write-Ups: A Practical Guide

2. Work Write-Ups We will discuss: • What they are. • Why they’re important. • The tools and the preparation. • Where to begin and what to look for. September 30, 2010

3. Work Write-Ups We willnot discuss: • The detailed process of completing a WWU form. • Specific details of Data in the WWU form. • The Request for Bid Form. September 30, 2010

4. Work Write-Ups are: • An absolute essential component of a Rehabilitation or Reconstruction project. • An instrument to calculate cost estimates. • A binding component of a Construction Contract. • A requirement in Arbitration situations. • To be signed and dated by all parties. September 30, 2010

5. Work Write-Ups: Specify EXACTLY • What is to be done. • What materials are to be used. • How the work will be accomplished. • What specifications and characteristics the material will have. September 30, 2010

6. Work Write-Ups: • Can not be altered without a Change Order. • Must comply with State and Local Building Codes and Local Minimum Property Standards. • Must be signed by all parties prior to proceeding with change. September 30, 2010

7. Work Write-Ups: Who are the Parties in a Rehab or Recon Project? • The Home Owner • The Contractor • The Rehab Advisor Is the Rehab Advisor a party to the Rehab Contract? September 30, 2010

8. Whydo we go through this process? September 30, 2010

9. A Case for Buying a New Vehicle My new vehicle can be a: • Sedan • Coupe • Convertible • SUV • Pick-up • Motorcycle Let’s call these the ARTICLES The thing we want to replace. September 30, 2010

10. A Case for Buying a New Vehicle I want my new vehicle to: • Be Safe for the whole family. • Be Comfortable in all weather. • Be Fun to Drive. • Carry lots of “toys”. • Be “Sporty”. • Make me LOOK GOOD! Let’s call these SPECIFICATIONS of the ARTICLE September 30, 2010

11. A Case for Buying a New Vehicle My new vehicle must also: • Cost under $18,000. • Get EPA mileage of over 33 city, 42 highway. • Have low insurance premiums. • Fit into my garage. Let’s call these ATTRIBUTES of the ARTICLE September 30, 2010

12. A Case for Buying a New Vehicle CONCLUSION: We’re not going to get everything so let’s get specific September 30, 2010

13. THE HARD FACTS: Just as in purchasing a new vehicle, you’ll never get everything you want in a Rehab nor will everything be appropriate. In CDBG, it’s about the fundamentals: you, along with the home owner, must be specific in what ARTICLES are going to be part of the project. YOU must be the voice that informs the Contractor exactly what is to be done…your tool: THE WORK WRITE-UP September 30, 2010

14. Who are the Parties in a Rehab or Recon Project? The Home Owner, The Contractor, and YOU, the Rehab Advisor. Are YOU a party to the Rehab or Recon Contract? September 30, 2010

15. Work Write-Ups What are the components of a WWU? • ARTICLE (The ITEM that will need replacement) • SPECIFICATIONS • ATTRIBUTES September 30, 2010

16. The Components of a WWU The ARTICLEIdentifies the ITEM: • a sedan, a motorcycle, a convertible, an SUV. OR • A door, window, carpet, sink, sheetrock, siding, roof. September 30, 2010

17. The Components of a WWU The SPECIFICATIONS sets forth the Characteristics of the ARTICLE. • Carry a lot of toys, fun, looking good, sporty. OR • Material to be used, size of area, thickness, durability, how it will be installed and finished, grade or quality. September 30, 2010

18. The Components of a WWU The ATTRIBUTE describes the distinctions of the ARTICLES. • EPA mileage, Insurance premiums, initial cost OR • Color, texture, accessories, aesthetic options. September 30, 2010

19. Developing the WWU: what do we need to know. • The ARTICLE: what is it - a door, window, carpet, electrical system. • The SPECIFICATIONS: the size, material, location, area, material type, style, ADA compliant, installation procedures, warranty period. • The ATTRIBUTES: desired texture or color, trim, number of keys, maximum cost allowance. September 30, 2010

20. Developing the WWU Tools of the TRADE • Flashlight • Screwdriver • Tape Measure • Pen and Paper (preferably Graph Paper) • Camera September 30, 2010

21. Developing the WWU: How do we find out what do we need to know. • Do an initial walk-thru to get a “feel” for the project. • Ask the home-owner what their concerns are. • Take plenty of notes. • Look for incipient problems. • Photos are an essential part of creating a WWU. September 30, 2010

22. Developing the WWU: How do we find out what do we need to know. • Probe, inspect, cut, open, thump, lift. • Look for signs of excessive wear. • Inspect for mold, mildew, peeling or chipped paint. • Curled or discolored roof shingles. • Rotted or discolored wood, siding, trim. • Stained or discolored ceiling. • Give special attention to roof decking and floor underlayment especially at corners. September 30, 2010

23. Developing the WWU: What information will I need? • Measure exterior dimensions of home. • Measure each room and hallway. • Measure ceiling height. • Measure door and window sizes. • Using these measurements, create a good (or at least reasonable) sketch of the structure. • Use your photo’s to assist with details. September 30, 2010

24. Developing the WWU North N September 30, 2010

25. Developing the WWU Identify each ARTICLE individually. Example: Remove and replace front entrance door. Identify the SPECIFICATIONS of the ARTICLE. Example: Door shall be 30-68 pre-hung solid core wood with 4 steel hinges. Door shall have exterior lock set and dead bolt safety. Install peep hole at 4’-8” AFF. Identify the ATTRIBUTES of the ARTICLE. Example: Door shall be primed with single coat latex primer and finished with 2 coats exterior grade latex enamel in owners choice of color. September 30, 2010

26. Developing the WWU I suspect there’s work to be done here! September 30, 2010

27. Developing the WWU What’s the ARTICLE? What are the SPECIFICATIONS? • Size? (How would I know how much I need?) • Material? (How would I know the material?) • What about Quality? • What other Specifications might I need? What are the ATTRIBUTES? September 30, 2010

28. Developing the WWU ROOF ROOF TRIM WINDOW ` STRUCTURAL What else needs attention? September 30, 2010

29. Developing the WWU But where do I find a good set of SPECIFICATIONS for each ARTICLE? And how will I estimate the cost per ARTICLE? September 30, 2010

30. Developing the WWU Hundreds of ARTICLES listed SPECIFICATIONS for each ATRICLE Unit Cost for each ARTICLE Given Common unit of measure for each ARTICLE September 30, 2010

31. Developing the WWU • The CD contains a Step-by-Step narrated tutorial on how to create a good WWU. • Examples of Blank forms, completed forms, and Request for Bid Forms. • Unit Costs for all Specified ITEMS. • Abbreviations of common units of measure. • It’s as simple as “Copy and Paste”. September 30, 2010

32. Developing the WWU September 30, 2010

33. Developing the WWU Replace 47 l.f. of 4” base molding. September 30, 2010

34. IN CONCLUSION… • On site and field inspection training is available free through our office. • Individual instruction on creating “Work Write-Up’s” and “Request for Bid” is available…free as well. September 30, 2010

35. QUESTIONS… For additional information or assistance, please feel free to contact: Thomas Spinks (404)679-3128 thomas.spinks@dca.ga.gov September 30, 2010