District President Training

1. District President Training

2. ANFP On The National LevelExecutive Committee Ginger Cater Chair Piedmont, SC Ricky Carter Immediate Past Chair Crozier, VA Paula Bradley Chair-Elect Protection, KS Kathryn Massey Secretary-Treasurer LeMars, IA

3. ANFP On The National LevelDirectors At Large, CDM, CFPP DorindaCarwell Clearwater, FL Lori Neff Cridersville, OH MichealRoddey Department Chair Assistant Professor UAF Technical College Fairbanks, AK Terri Edens Secor, IL Sharon Vermeer Maurice, IA Cathy Wheatley Windsor, MO

4. ANFP On The National LevelDirectors At Large, Industry Catherine Cape Director of Leadership Development and Training Morrison Healthcare Food Services Atlanta, GA Jeff Patton Vice President of Procurement Brookdale Senior Living Chicago, IL

5. ANFP On The National LevelDirectors At Large, Supplier Members Terri Kopp Hubert Company Harrison, OH Debbie Rayhab Healthcare Marketing Manager National Pasteurized Egg Nashville, TN

6. ANFP On The National LevelDirectors At Large, HCI Liaison Robin Gains V.P. Support Services/Assistant Administrator Woodland Terrace Waverly, IA

7. ANFP On The National LevelDirectors At Large, Staff Liaison Bill St. John, CAE President and CEO Association of Nutrition & Foodservice Professionals St. Charles, IL

8. ANFP On The National Level • Certifying Board – Manages and up holds the standards of credentialing of it’s members within the standards of highly respected organizations. • This starts with the Item Writers Committee where the questions are written • Then the questions go to the Standards Committee in which the questions are chosen and graded according to level of difficulty • Certifying Board to which evaluates the testing results, works with the grievances of members in their credentialing compliance.

9. ANFP • Past President will direct District President by Newsletter guidance • District President by email • State President • Nationals

10. DMA Leader Decision • Congratulations on your decision to become a leader at DMA and your dedication is appreciated in the growth of the profession of dietary managers everywhere. • Each volunteer should be real familiar with the volunteer manual and resources available through ANFP headquarters.

11. Benefits to being a Volunteer • Receive reimbursement from the state for mileage 1 way to board meetings and state meeting. • Receive up to $600 to attend a regional and/or national conference. • Gain self confidence in yourself and grow in your professional level of a CDM. • Get an opportunity to know more members within the organization on a personal and professional basis. • Enhance networking at every level resource options. • As a District president who sponsors the fall conference, you receive free registration. • As State Treasure, you receive free registration for state conferences. • Receive 1 free CEU off of the national website under Volunteer Resources

12. More Benefits to being a Volunteer • Learn more about ANFP overall • When there is no where to advance in your organization – you have ANFP opportunity to growing professionally • Get new ideas and validation for what you’re going through • Personal growth

13. MN ANFP

14. Association of Nutrition & Foodservice Professionals - Kim Ellison who will help you

15. If you cannot find what you want on the website, you may easily call or e-mail the DMA Chapter Relations Staff at chapters@anfponline.org and explain what you want. If they do not have it, they may be able to create it for you! • This email is where you will reach Kim Ellison who can help you.

16. Volunteer Resources • www.anfponline.org • Click on Member Login • Once in Volunteer Resources, check out: • Communities • Connect with other ANFP members and volunteers • Volunteer Resources • View current and past issues of Volunteer Leader • Access Volunteer Resource Library: Top Ten Volunteer Resources: Forms, Samples, and Templates; Meeting Resources/Meeting in a Box; Leadership How To’s; Leadership Manuals, Awards & Best Practices

17. Top Ten Resources Tab • Job Description for state officers (like the one you have in your book) • Chapter Calendar – Events from national level in which you can add your state and district activity. • Thank you letter for Vendor (for services offered at district meeting) • Thank you letter for the facility (for hosting district meeting to both the administrator and the CDM)

18. Top Ten Continued • Prior approval form (to get clock hour approval for district meeting) • Spring meeting report form (for district meeting on national website) • Answers from previous years questions that all 50 state presidents are asked and their responses. • Goal Report Form (1 goal which can be as easy as posting 1 district meeting)

19. Top Ten Continued • Chapter Officer Report – For state president to use to submit board members of upcoming year. • Officer Application – For state Treasure to send into nationals. Each district president needs to send into state treasurer who is their upcoming treasurer by August 1st.

20. Name • ANFP needs to be spelled out on: • Association of Nutrition & Foodservice Professionals. • To comply with our legal name we need to use the symbol “&” not the word “and”.

21. Let’s Begin • Take a moment with each District President to write 1 to 3 goals for your district. • Hand these goals to the state president for the upcoming year. • This will start you out with 30 points.

22. Standards of Conduct for DMA Volunteers • Reflect pride in my membership with the Association of Nutrition & Foodservice Professionals by displaying my certification if allowed by employer. • Use only legal and ethical means in all association activities. • Use every opportunity to improve public understanding of the role of the Association of Nutrition & Foodservice Professionals.

23. Standards of Conduct Continued • Promote and encourage the highest level of ethics within the industry and the profession. • Refuse to engage in or countenance activities for personal gain at the expense of the Association of Nutrition and Foodservice Professionals, the industry, or the profession. • Maintain the confidentially of privileged information entrusted or known to me by virtue of my office or appointment.

24. Standards of Conduct Continued • Maintain loyalty to the Association of Nutrition & Foodservice Professionals and pursue its objectives in ways that are consistent with the public interest. • Serve all members of the Association of Nutrition & Foodservice Professionals impartially, provide no special privilege to any individual member and accept no personal compensation from the association, a member, or a vendor except with the knowledge and consent of my association’s executive board.

25. Standards of Conduct Continued • Always communicate association internal and external statements in a truthful and accurate manner. • Cooperate in every reasonable and proper way with allied associations’ elected and appointed leaders and work with them in the advancement of the Association of Nutrition & Foodservice Professionals, the industry, and the profession.

26. Standards of Conduct Continued • Recognize and discharge the responsibility of my elected or appointed office upholding all rules and regulations relating to the Association of Nutrition & Foodservice Professionals by laws, policies and procedures. • Maintain the highest standard of personal conduct.

27. Policy and Procedure Manual • This is a tool to identify who we are as an organization. • This is how tasks and procedures are operated. • So lets get started and dig into them…

28. Chapter Rebates • Chapter rebates are mailed two times per year – the end of July and the end of January. The rebate schedule is as follows:

29. Active District • All correspondence will be sent to the membership person and the membership person will then e-mail the affected members. • District presidents should help the membership person keep up with the district members and email addresses. • Complete a District Achievement Award application by the August 15th deadline. • Hold two district meeting per year. • Host state meeting in rotation of assigned district responsibility turn. • You are responding to the state president with the direction of the past president.

30. Succession of Officers • Every effort should be made to find new volunteers to serve in officer and committee positions. • New members should be asked to serve on a committee or serve in some other volunteer capacity within their first year of becoming a member of the Association of Nutrition & Foodservice Professionals. • New officers and committee chairs should be trained in their duties – some type of leadership training should be offered prior to new officers and committee chairs assuming their duties. • It is the responsibility of each officer and committee chair to actively recruit new volunteers for their positions and/or other volunteer positions.

31. District Achievement Award • Objective • To develop more effective DMA district organizations and to recognize the districts which have met certain requirements. • Criteria • This award shall be given to those Districts who earn 175 points of the maximum 280 points allowed by this application. The State President shall determine points received. • All answers of the district should be typewritten, specific, to the point and in order of the application format.

32. District Achievement Continued • All members of the district should be involved in putting the information for this award together. • Deadline for application of this award is August 15th of the year for which it is presented. Applications received after that date will not qualify for the award. Application is submitted to the MN DMA President. • The State President will present awards at the fall conference.

33. District Achievement Requirements

37. DMA Volunteer and Member Timeline • Beginning of every month: New member lists and students enrolled in the dietary manager program sent to state presidents. • June: • State Achievement Award due to the national office by June 1st. From the State Achievement Award, the Membership, Government Affairs, Newsletter and Diamond Awards are chosen. • Results of the national election are announced and candidates are notified.

38. Volunteer Timeline Continued • Start planning for the upcoming program year by naming committee chairs and setting goals. • DMA membership and certification renewals begin June 1st. • Names of state officers, committee chairs and district presidents should be sent to the DMA Chapter and Government Relations Dept. by June 30th.

39. Volunteer Timeline Continued • July: • Information about the state fall meeting should be sent to the national office by July 15th. • First half of chapter rebate checks mailed to states that have submitted officer and committee information and fall meeting information. • DMA Annual Meeting

40. Volunteer Timeline Continued • August • Deadline to renew DMA membership and certification fees without paying a late fee is August 1st. • Deadline to register for the CBDM Credentialing Exam is August 15th. • Meetings, programs, plans and goals for the coming year should be finalized by the incoming state board.

41. Volunteer Timeline Continued • September • Bonding applications for the year October 1 – September 30th due to the national office by September 15th. • Deadline to renew DMA membership is September 1st. Certified members who have not paid their dues and certification fees by this date will have to apply for reinstatement.

42. Volunteer Timeline Continued • October • CBDM Credentialing Exam held the last Saturday of October. • Lists of all active and inactive DMA members sent to state presidents and secretaries sent. Inactive members should be contacted. Old, outdated membership rosters should be destroyed!

43. Volunteer Timeline Continued • November • State budget should be sent to the national office by November 1st. • DMA National Executive Board meets. • DMA National Nominating Committee selects candidates for the DMA Board of Directors.

44. Volunteer Timeline Continued • January: • State boards should hold a December, January or February board meeting to discuss progress of goals for the year, state spring meeting and communication with members. • State spring meeting information should be sent to the national office by January 15th. • Second half of chapter rebate money sent to chapters after they have sent in their chapter goals, budget and spring meeting information. • Warning notices are sent to all CDM’s with less than 45 continuing education clock hours and a qualifying year that expires on May 31st of the current year. • State goals should be sent to the national office by January 1st

45. Volunteer Timeline Continued • February: • Pride in Food Service Week held the first full week of the month. This is a week to celebrate the contribution food service workers make to our lives. • State nominating committee should finalize candidates for the next year’s board of directors’ candidates.

46. Volunteer Timeline Continued • March • Lists all active and inactive ANFP members sent to state presidents, secretaries and membership chairs sent. Inactive members should be contacted. • States should send a re-cap of their activities during Pride in Foodservice Week. • Ballots should be sent to all members to vote in state elections.

47. Volunteer Timeline Continued • April: • Hunger week is held the second full week of the month. We ask all ANFP members to use their expertise in Foodservice to help the hungry and less fortunate during this time. • Candidates for the ANFP National Board, the ANFP National Secretary-Treasurer and CBDM Board are published in the April issue of the Dietary Manager magazine. Only active members may vote for ANFP Board members and only Certified active members may vote for a CBDM Board candidate. • Election for state officers should close by April 30th.

48. Volunteer Timeline Continued • May: • States should send in a re-cap of their activities during Hunger Week by May 20th. State and district presidents should notify the candidates of the state and district election results. • Polls close for the national election on May 31st. • DMA’s fiscal year ends on May 31st.

49. Questions!!!