President Training

1. President Training Nat Shiers Socs Committee Chair

2. How to be a Society President! • Covering 3 main areas: • Key areas of responsibility • Skills needed to do a good job • Trouble-shooting common challenges

3. Key areas of responsibility • Understanding broader picture • Responding to Union communication • Attending training • Scheduling • Reviewing activities & events • Providing guidance • Organising AGMs • Scheduling meetings • Creating an agenda • Chairing meetings

4. Key areas of responsibility • Delegating tasks • Identify who completes tasks • Following up on actions • Being spokesperson or figurehead • Attending meetings • Public speaking • Maintaining Motivation • Providing advice/support • Running team building activities & exec socials • Rewarding committee members

5. President – Key Skills • Problem Solving • Decision Making • Communication • Time Management • People Management • Teamwork • Motivation • Organisation • Strategic Thinking • Delegation • http://www2.warwick.ac.uk/services/scs

6. Challenge #1 Balancing your degree workload with exec roles can be challenging. What practical things can you do to make this balancing easier?

7. Challenge #1 A few ideas… • Your team may also be experiencing this so support each other • Propose sharing tasks when someone has a quieter spell • Diarise your time so that you are better organised • Speak to the SU if you are struggling!

8. Challenge #2 A committee member isn’t pulling their weight. What do you do?

9. Challenge #2 A few ideas… • Is this personal or professional? Always back up observations with evidence. • Look at their role description to assess their specific duties. • Are they not fulfilling their role or what you expect of them? • Put yourself in their shoes; think about why they are not fulfilling their role; Personal reasons? Duties too big to be practical for one person? • If this doesn’t work, follow the process below:

10. Challenge #2 Step 1 – Informal • Have an informal chat with the Exec member. • Tactfully remind them of their responsibilities and ask if they need any support. Step 2 – More formal • Talk to them again. • Be specific about where improvements are needed. • Devise a clear list of what you expect to be done. • Set a timeframe for each. • Be specific, but reasonable and professional. • Decide a date to review their role.

11. Challenge #2 Step 3 – More formal • This stage is all about assessing whether or not the objectives set in Step 2 have been acted upon. • Has their performance improved? • Are there any more areas for concern? • If you have seen improvements then carry on as normal, but continue to monitor the situation. • If they haven’t improved then come and talk to the Societies Officer to help you instigate a more formal procedure (Step 4).

12. Challenge #2 Step 4 – Final Step • An Exec member can only be replaced midterm through a vote of no confidence, at an EGM. • The Societies Officer can give you advice on how to do this if it is needed (but it should only be used as a last resort). As President, you will need to resolve inter-personal issues or Exec disagreements in a professional and impartial manner – even if the person is your best friend/sister/brother/partner!

13. Questions?

14. President Training End of session Please take all of your belongings and return to Copper Rooms 2.