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GOVST Symposium, Review etc. Andreas Schiller, Eric Dombrowsky and Kirsten Wilmer-Becker

GOVST Symposium, Review etc. Andreas Schiller, Eric Dombrowsky and Kirsten Wilmer-Becker. Purpose. GOVST Work Plan:

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GOVST Symposium, Review etc. Andreas Schiller, Eric Dombrowsky and Kirsten Wilmer-Becker

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  1. GOVST Symposium, Review etc. Andreas Schiller, Eric Dombrowsky and Kirsten Wilmer-Becker

  2. Purpose GOVST Work Plan: “The GODAE OceanView Science Team consists of 30+ members supported by a project office located at the UK Met Office.It works on a four-year planning and review cycleand meets at least once a year.” “The progress made by GODAE OceanView andthe case for continuation will be reviewed every 4 yearsand its terms of reference will be adjusted as necessary.” • Work contributing to GODAE OceanView is funded by the members’ institutions, and their funding bodies. • PO activity being directly funded by the Patrons’ organizations. • Need to identify the body (review panel or other) that can provide advise on future progress and how.

  3. Options Three options: • Final Symposium - similar in style to the 2008 Final GODAE Symposium in Nice, France • Formal Review with a clearly defined set of Terms of Reference • Combined event/review (hybrid)

  4. Patrons’ Comments Review discussion: • GOV workplan 4-year funding cycle • NOAA has offered to host symposium in Nov 2013 Patrons agreed: • joint symposium review proposal • progress review is needed • requested independent review Purpose and scope of review: • Advise on how to adjust GOV going forward; engage interest • Need clear metrics, use the work plan as a basis • Sub-committee to clarify options for scope by next telecon (6 months), to include MB, EL plus two other Patrons (plus at least one of the GOVST co-chairs)

  5. Time Lines

  6. Time Lines

  7. Option 3: Hybrid Review Pros: • will reach out to many and will still preserve the advantages of a formal review • interactions with whole of GOVST and other groups/researchers open to the reviewers • can be done of the collaboration, not of the individual country parts • symposium could be structured according to requirements of review panel, e.g. into separate two parts allowing for presentation of country contributions & presentations of the synthesis of GODAE OceanView (i.e. outcomes that are under review) • panel could be given (if they desire) time (0.5 – 1 day) after the symposium for inquiry/interview with OceanView participants • stronger /more influential outcome regarding future acknowledgement and continuation of GODAE OceanView Cons: • difficult to find the panel members committed to contribute time and effort to preparations over a longer period of time • would be harder to organize than either of the first two options – coordination between symposium planning and the review panel organization needs to be considered • negative outcomes would count stronger • extra funds be required to support review panel expenses

  8. Questions for GOVST and Patrons’ Group (1) • What approach should be chosen and why? (Symposium only, Review, Hybrid)? • What should be the timeline for the symposium/review  table 1 Symposium questions: • Suggestions of dates, location for symposium? Are there events in 2013/2014 that we can co-locate the symposium with (2008: OSTST)? • How to raise funds to pay for such event? • How much should a review panel influence the organization of the symposium/ how close should the panel work with the symposium organisers?

  9. Questions for GOVST and Patrons’ Group (2) Review questions: • Who would be review panel members? • How many members should panel have? • Widen panel representation to ext. groups to achieve comprehensive review? • How should review panel work (independent or w/ support from GOVST/PO)? • How to find a chair sufficiently independent and expert to lead it? • How much time should review take (preparation, meetings, reporting, etc.)? • How can we persuade reviewers to become panel members; incentive? • Who decides what will be reviewed (GOVST, Patrons, independent panel)? • What format should review outcome have?  develop ToRs • What is expected outcome (e.g. support for continuation)? • How open should findings be? • What should we do with the report outcome/recommendations?

  10. Option 1: Symposium Pros: • brings together the scientific community (community papers, joint presentations, as audience). • comprehensive set of presentations • GODAE OceanView community efforts (e.g. outcomes of Task team efforts) • individual presentations on the achievements by members • visible to the wider ocean community and would promote GODAE OceanView • symposium would expose GODAE OceanView to the external community (not only providing visibility, but potentially engaging the community vs. “closed club work”) Cons: • no detailed review of all elements of GODAE OceanView (e.g. less mature Task Teams are likely to be given less exposure and scrutiny than more mature Task Teams) • reluctance, publicly and in plenary, to provide frank assessments of the performance of GODAE OceanView and its elements, particularly if negative • unclear who the reviewers are and what the formal process is for providing feedback other than through verbal comments at plenary • Limited written information available to the review team (in the form of abstracts). Comprehensive written information, e.g. community papers, unlikely to be available at Symposium • Significant effort to organize a symposium (organization and costs are not trivial). If chosen, co location with other programme(s) would be preferred to reduce costs/organizational effort and widen the potential audience

  11. Option 2: Formal Review Pros: • allows detailed scrutiny of the achievements of GODAE OceanView • allows for direct interactions among the review panel and (a subset of) GOVST members at the time of the (final) review meeting • frank assessment and feedback from the review panel very likely (and desired) • review presentations to be given by a group of selected, experienced and skilled speakers. Low risk of poor performance by presenters jeopardizing the picture we want to paint about the GOVST • formal review (with a positive outcome) can have a much stronger resonance in the ocean community Cons: • does only to a limited extent (via written exchanges) or not at all allow for interactions with the whole of GOVST and other groups/researchers as part of the wider science community • a small group of GOVST members will shape the picture about GOVST and the impressions the panel will get about the achievements of GOVST (this could be a pro and con!)

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