Bicycle/Pedestrian Advisory Board

1. Bicycle/Pedestrian Advisory Board BPAB Orientation & Information Workshop The Bicycle/Pedestrian Advisory Board (BPAB) is advisory to the City & County Commissions and the Metropolitan Transportation Planning Organization (MTPO). Prepared by: Dekova Batey, BPAB Staff Liaison, Revised August 2017

2. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation ORIENTATION PURPOSE -The Bicycle/Pedestrian Advisory Board Orientation was created to orient newly appointed BPAB members as well as refresh the established membership with the history, purpose and updates of the BPAB group. This presentation also provides opportunity for greater understanding and operation concerning BPAB business, meetings and issues. 1

3. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation ORIENTATION TOPICS -The Bicycle/Pedestrian Advisory Board (BPAB) Orientation will cover the following items: -History -Duties -Meeting Information -General Operations -Meeting Operations -Budget 2

4. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation HISTORY -The impetus for the Board came from Littlewood Elementary school P.T.A. and focused on off-street bicycle facilities, and a citizen movement for safe bicycle and pedestrian access to schools. Feb. 1968 – Littlewood Ele. P.T.A. bikeway and Bike Path Safety Committee organized Summer 1969 – Bikeways Advisory Committee formed to advise the City of Gainesville Recreation Department. 3

5. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation HISTORY continued… Nov. 1969 – Citizens Bikeway Council established to advise Gainesville City Commission through the City Recreation Department. August 1982 – Urban Area Bicycle Advisory Board (UABAB) created and approved by City, County and MTPO with each appointing (4) voting members. August 1995 – UABAB becomes the Bicycle/Pedestrian Advisory Board (BPAB) with resolutions of the City and County Commissions and the MTPO. BPAB expands focus to include pedestrian issues. 4

6. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation DUTIES Main Duty -The duty of BPAB is to advise the City & County Commissions and MTPO agency on all matters concerning planning, implementation and maintenance of policies, programs and facilities for the safe and efficient integration of bicycle and pedestrian transportation into the Gainesville Metropolitan Area and Alachua County transportation systems. -BPAB is also to make recommendations to the Commissions and MTPO regarding their budgetary matters in connection with bicycle and pedestrian concerns. 5

7. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation DUTIES…continued Outreach -BPAB has the opportunity to plan/host events, activities, programs, etc. which are in line with the groups desired outreach to educate and encourage the community. These events/activities would represent the BPAB advising agencies and need to be decided upon by the group. Majority of Work Much of the work for BPAB includes routine/cyclical handling of MTPO agency items in monthly meetings (i.e. review/approve/comment/revise/update reports, plans, documents, policies, budgets, roadway projects, etc.). 6

8. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation DUTIES…continued Media Matters -BPAB representation should be based in accordance of the group’s meeting action, by-laws and protocol of the advising agencies. BPAB members are able to disclose their BPAB affiliation, however, not allowed to directly represent/speak for the group without approval in a BPAB meeting prior. Sunshine Law -The BPAB advises elected officials and are an extension of these agencies, therefore, any business/operation 7

9. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation DUTIES…continued Sunshine Law…continued must be conducted in the public sphere. Any communication among 2 or more BPAB voting members regarding current or possible future agenda action items, must be made in a publicly noticed BPAB meeting per Sunshine Law. (myfloridalegal.com or ethics.state.fl.us) Agency Representation As a representative of the agency which appointed you (City/County Commission or MTPO), where applicable, you should keep that constituency in mind when making decisions. 8

10. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MEETING INFORMATION Meeting Dates Around Nov./Dec. each year, MTPO staff lists the upcoming year’s BPAB meetings, along with the other MTPO committee’s meeting dates, so issues are discussed and input continually provided at MTPO meetings throughout the year. Meeting Time BPAB currently meets about 1 Thursday each 2 months at 7:00 p.m. The 6:00 p.m. hour is sometimes used for BPAB subcommittee/Special meetings as they are periodically scheduled as needed. 9

11. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MEETING INFORMATION…continued Meeting Location BPAB meetings are located inside the Alachua County Administration Building (Grace Knight Conference Rm., 2nd Floor) unless otherwise indicated. BPAB must meet in a location accessible by the public, those with special needs/requests should contact the BPAB staff liaison. Public Notice of Meetings By law, BPAB meetings must be publically noticed/posted. Many of the agencies take care of this, as well as advertise in the Sunday Gainesville Sun meetings section, the week prior to meetings. 10

12. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation GENERAL OPERATIONS Staffing • City Public Works • County Growth Mgmt. • MTPO (North Central FL Regional Plann Council rep.) • FDOT (District 2 Office) These non-voting members may attend meetings from time to time to address agenda items or make presentations under the agenda’s “Agency Items” section. 11

13. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation GENERAL OPERATIONS…Continued Staffing The City provides general administrative/operational staffing for BPAB business and meetings. BPAB functions as an advisory board, as opposed to the more detailed operation of an organization or program. BPAB staff is utilized in a limited function for the advisory board as indicated in the BPAB inter-local agreements. 12

14. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation GENERAL OPERATIONS…Continued Appointments BPAB appointments includes 4 - regular appointees (3-year terms) from the MTPO and each of the City & County Commissions, as well as a student seat appointee (2-year term) from the City Commission. Student Seats are only appointed in the fall. By-Laws The BPAB general operation & structure is further detailed in the BPAB by-laws. 13

15. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation GENERAL OPERATIONS…Continued Membership Processing BPAB Appointments, terminations and resignations are handled by the individual agencies (MTPO or City/County Commissions). Your appointing BPAB agency has specific information, guidelines, processes and other requirements. Providing Input BPAB members can provide input to the group on BPAB issues in a publicly noticed BPAB meeting, or by contacting/submitting information to the BPAB staff liaison. Other non-agenda BPAB info./input can be sent out directly to BPAB members. 14

16. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MEETING OPERATIONS Establishing a BPAB Meeting BPAB meetings are set each year by MTPO staff. Additional BPAB meetings can be set by the BPAB chair or subcommittee chair at anytime, or by a majority vote of the group at a publicly noticed BPAB meeting. Cancelling a BPAB Meeting A BPAB meeting is automatically cancelled at any point when the group fails to meet the quorum requirements (50% + 1 persons currently appointed to BPAB, excluding the Student Seat appointment). The BPAB chair or subcommittee chair can cancel their meeting at anytime. 15

17. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MEETING OPERATIONS…Continued Meeting Protocol BPAB meetings operate under the “Robert’s Rules or Order” structure or basic parliamentary procedure. Visit (robertsrules.com) for more information. Parliamentary Law/Procedure An organized system of basic principles and rules to determine how the group will proceed through the decision-making process. This system helps to protect the rights of individuals, to combine their efforts with others to accomplish common goals. It allows for the opportunity to debate, and take action in an equitable manner with a minimum of controversy. 16

18. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MEETING OPERATIONS…Continued Conflicts of Interest BPAB voting members must vote on all items unless they have a conflict of interest where they will directly gain or lose as a result of the vote. Must fill out form for conflicts. Visit...flsenate.gov Sect. 112.3143 Florida Statutes for more info. 17

19. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MEETING OPERATIONS…Continued Items for Agenda To have an item placed on the BPAB agenda, either suggest during the “Member Comment” section of a BPAB meeting, or contact the BPAB staff liaison to check what information may be needed. Please allow about 2.5 weeks to prepare the item. Due to time constraints, some items may be moved to a future meeting date based on a first-come, first-serve basis and priority of issue importance. Meeting Mail Outs Meeting information and backup items will arrive via mail a week prior to the meeting, as well as be available at the City of Gainesville Bicycle/Pedestrian Webpage. 18

20. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MEETING OPERATIONS…Continued Agenda Sections BPAB meeting agendas are divided into sections: --------------------------------------------------- Call to Order – Opens meeting Public Comment – Non agenda open floor for public Agency Items – Agency specific issues (Mostly MTPO) Staff Report – Administrative issues Board Items – Member/community specific issues Member Comment – Member input/requests issues Adjournment – Dismissal 19

21. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MEETING OPERATIONS…Continued BPAB Officers Officers are elected to facilitate meetings and be a spokesperson for meeting actions. No agency or person directs BPAB’s representation, only actions in publically noticed BPAB meetings. CHAIR BPAB elects a chair to run meetings and be the designated spokesperson for the group when information is approved. VICE CHAIR A vice-chair is also elected to fill-in in the absence of the chair. 20

22. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation MTPO INFORMATION

23. MTPO OVERVIEW MTPO Details • Staffed locally by the NCFRPC (North Central Florida Regional Planning Council) • Planning Councils are designated by Florida law and are quasi-gov’t org. to address concerns in Florida’s outer local areas • Metropolitan Planning Organizations (MPO) are federally supported transportation policy making groups in the US and is made up of local government reps. and gov’t. transp. authorities. • Our MPO - MTPO includes City & County Commissions, UF and rural area rep. 21

24. MTPO OVERVIEW MTPO Details • Addresses annual updates and reviews to maintain continued area planning in our transportation network • May address other projects or programs to impact our area in the way of transportation • Federal funding is from FHWA & FTA • FDOT matches federal funds with cash & in-kind services. City/County also match funds • MTPO has several groups to advise them to help gather community input and expertise 22

25. MTPO OVERVIEW MTPO Committees • BPAB • Technical Advisory Committee (TAC) • Group of area agency staff • Citizen Advisory Committee (CAC) • Group of area citizens representing the greater community. Other committees: • Alachua County Transportation Disadvantaged Board • Alachua County Community Traffic Safety Team 23

26. MTPO OVERVIEW MTPO Details • Federal Gov’t. requires an area authority like MTPO to advise FDOT on uses for funds, projects, plans, etc. • Meet to advise FDOT on Federally funded projects, plans for our urbanized (highly populated/developing) areas • Meet about six times a year • The groups meet in the same week to provide input for the next MTPO meeting • MTPO is not all of Alachua County 24

27. MTPO AREA MAP 25

28. Plans and Programs MTPO OVERVIEW • Long Range Transportation Plan (LRTP) • Website: livablecommunity2040.com • How the multimodal transp. system will evolve over the next 25 years with 5 year updates • Needs Plan • Continued multimodal mobility access updates with street connection and trail expansion possibilities • Multimodal Level of Service Report • Annual assignment of the levels of traffic congestion for arterial and collector (high to mid level traffic) roads in the MTPO area 26

29. Plans and Programs cont. MTPO OVERVIEW • Transportation Disadvantaged Program • Yearly adopted service plan providing services to those limited by income, age or disability • Transportation Project Priorities • Adopted each summer, grouping of ranked lists for our area • Unified Planning Work Program • Adopted every 2 years in the spring…Identifies planning by all area agencies to maintain a comprehensive, cooperative and continuing transportation planning program • Transportation Improvement Program • Adopted each spring…Needed, unfunded transportation project priorities with a five year outlook 27

30. Plans and Programs cont. MTPO OVERVIEW • Transit Planning Program • Transit Development Plan Regional Transit System (RTS) 5-year plan update of existing and future transit demand • Transit Service Evaluation Provides an update to the LRTP • Annual Transit Ridership Report Ridership tracking, status updates & trends • Annual Transit Ridership Report Ridership tracking, status updates & trends. Uses TIP to improve transportation services to elderly and persons with disabilities. 28

31. Plans and Programs cont. MTPO OVERVIEW • Bicycle Master Plan & Updates • Contains bicycle planning strategies for Alachua County • MTPO adopted in 2001 UPDATES • Bicycle Master Plan Addendum – 2004 • Archer Braid - 2008 • Bicycle Usage Trends Program • MTPO staff tracks bicycle activity trends at certain locations/times in the area every 5-years • Mobility Plan • Congestion management system developed to enhance the mobility of people and goods in the MTPO area 29

32. Plans and Programs cont. MTPO OVERVIEW • Citizen’s Guide to Transportation Planning • MTPO’s operations guide • Public Involvement Plan • Reviewed annually, updates and explain the purpose, types and response of public involvement and outreach in our area 30

33. Common Terms MTPO OVERVIEW • Metropolitan Transportation Planning Organization (MTPO) • An agency created under federal and state law to provide a forum for cooperative decision-making in regard to regional transportation issues. Voting membership includes the Mayor and six City of Gainesville Commissioners and the five Alachua County Board of County Commissioners. • Project Development and Environmental Study/ PD & E • A study performed to determine the feasibility of a transportation modification by identifying possible alternatives and evaluating the social, economic and environmental impacts associated with each alternative. 31

34. Common Terms cont. MTPO OVERVIEW • Moving Ahead for Progress in the 21st Century (MAP-21) • A federal act established to develop a national intermodal transportation system which is economically efficient and environmentally sound, encourages citizen participation, provides the foundation for the nation to compete in a global economy and will move people and goods in an energy efficient manner. • Multimodal Transportation System • A comprehensive transportation system including modes such as auto, bus, truck, motorcycle, bicycle, pedestrian and transit • Intermodal • Moving people and goods using various combinations of transportation modes (transit, rail, automobile, truck, bicycle, airplane and ship) 32

35. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation BUDGET Inter-local Agreements To provide the basic funding structure for BPAB, the County and MTPO entered into agreement with the City. The agreement covers funding for specific staffing and administrative services, as well as projects. To receive the funding, the City has to invoice both agencies for BPAB services, and the County for $1000 in special projects. City Special Funding The City allows their advisory boards to request special funds for outreach projects/events that help to reach their goals. Since the City operates on a 2-year cycles, that funding allocation is available for 2 years before another request is needed. 33

36. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation BUDGET…Continued City Special Funding…Continued EXAMPLE 34

37. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation BUDGET…Continued Purchases In order for BPAB to purchase/process payments, someone needs to get with staff to propose a presentation on the purchase as an agenda item at a BPAB meeting. If the group approves the purchase in the meeting, staff will purchase under the City’s purchasing protocols, as the BPAB account is under the City’s financial structure. Please provide staff with special details/requests so items can be produced at the group’s prerogative. In the original presentation, the person who proposes purchase/production should communicate event/use date, purpose, as well as the pick-up/drop-off details. 35

38. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation THANKS & ACKNOWLEDGEMENTS 36 * = BPAB Chair ** = Vice Chair *** = Student Seat

39. PICTURES 37

40. MORE PICTURES 38

41. MORE PICTURES 39

42. Bicycle/Pedestrian Advisory Board (BPAB) Information & Orientation Presentation END Bicycle/Pedestrian Advisory Board (BPAB) Dekova Batey, Staff Liaison City of Gainesville PW P.O. Box 490, MS 58 Gainesville, FL 32627-0490 -------------------------------------- Phone: (352) 393-8493 Fax: (352) 393-7987 Email: bikeped@cityofgainesville.org Website: www.cityofgainesville.org/bikeped 40 Prepared by: Dekova Batey, BPAB Staff Liaisonrev. August 2017