Heads of HR CRB Disclosure System

1. Heads of HRCRB Disclosure System Anthony Francis & Robert Scott-Clark 16 September 2011

2. Background • Paper CRB process: Slow Inefficient Expensive • What is eBulk • RBK tendered and awarded a contract for an online CRB Ebulk System to Atlantic Data

3. Benefits of CRB Ebulk • The most cost and time-effective way of administering CRB checks • CRB portability • Allows for a faster recruitment process due to significantly reduced turnaround. • No longer a convoluted CRB checking process • Applications submitted online are submitted to the CRB same working day • Application form end-to-end processing is reduced by up to 80% • Improved CRB experience for applicants and customers • Tested and approved by CRB • The ability to counter-sign immediately • Real-time Online management facility to track all Disclosure and Online validation • Results received the day that the CRB provide them • Waiting time significantly reduced from the average • Management Information recoded • Illumination of candidate / H.R errors • Reduction of error cycle • Simplified and accountable the management process • Reduced administration burden • No postal delays and costs • No resubmissions • No longer having to send out disclosure information to managers and schools. • Reduced phone queries and chasing • Immediate accesses to final disclosure certificate • CRB with Criminal Record highlighted and posted to HR Frontline Services for action • Increased security • Auditable and securely stored records; • Ability to recharge effectively through the system • ISA ready • Reduces the stationery bill; • Reduction in the life cycle of the CRB process; • Instant reporting – can be downloaded into an Excel Spreadsheet or saved in CSV format; • Clear results are sent electronically; • Allows for a faster recruitment process due to significantly reduced turnaround. • Foothold with academies, to sell other services and business • Increased Safeguarding, less likely candidate starting advance of a delayed CRB • Improved internal service to the customer and candidates

4. Where RBK is Now • Using the Atlantic Umbrella (Phase 1) • Finalising the number of partner boroughs • Preparing to build Phase 2

5. Advantages of a Shared Approach • No need to tender • Realisation of cross-borough working • Economies of Scale • Portability • Initial contract likely to end with the CRB Review • Challenge – to do this as cheaply for all concerned as possible

6. Portability • Users will be notified where a check is in progress • Users will be notified if a person already has a CRB in progress • Portability notes can be kept to notify that a person was unsuccessful • Gain portability from Agencies

7. Duplication • There will be no need to duplicate form entry • Forms are error free (No returns) • Instantly sent to the CRB so no postage costs/delays • Forms are dispatched straight to the requestor if clear

8. Loss of Umbrella Body Status • Creation of a generic umbrella body • You can create new users • You can continue to bill users • You can offer different levels of access • You can maintain your links with new academies and free schools

9. Limitations • Generic Job Roles • Some loss of Customisation • Late buy-in may bring in a setup cost • Reduction in Registered Body usage

10. Opportunities • Costs can be offset if we can get Universities, Employment Agencies and other non-LA bodies involved • A chance to pioneer cross-borough working to bring costs down • Buying power

11. eBulk for Multiple Boroughs • Spilt into Autonomous Satellites • As much devolved control as we can manage • Boroughs will keep control of their umbrella organisations

12. If you have any questions or if you’d like to arrange a visit to see the system in action: Anthony Francis – 0208 547 5179 Robert Scott-Clark – 0208 547 5168